Minutes December 2009

Minutes of the Meeting held of Tattershall with Thorpe Parish Council held on 1st December 2009, at 7.15pm – Tattershall Library & CAP

 Public Forum – The public forum started promptly with details of the damaged brown ‘castle’ sign, this is to be reported to the County Council.  Also information on Clinton Park and cars being driven around at night causing nuisance was passed on to the PCSO.  The meeting then heard the report from the PCSO and an outcome from the recent panel meeting gives Tattershall market place priority and youths will be moved on.  The telephone kiosk and bus shelter have been vandalised recently.  Anyone wishing to make a report can do so confidentially if they choose.  A letter drop in March will take place with contact information and details of the new PCSO.  There were also concerns over paint pellets being used and more information is being sought.  It was reported that more Christmas tree lights are required as the tree looks very sparse, 4 more lengths would cost £97.75 and it was agreed to purchase these with the cost being approved at the next meeting.  The Cemex planning application was discussed and in particular the 3 minute speech Cllr Shaw has to give on the parish councils behalf at the Planning committee meeting next Monday.  They will also be making a site visit on Thursday of this week.  The public forum ceased at 7.26pm

Chairman’s Report – Cllr Pick had very little to add to the comments already made.

Present – Cllrs R Pick Chairman, P Barrack, S Coulber, G Harness, B Haynes, Mrs B Harvey, Mrs B Abbiss, Mrs G Shaw, Mrs J Pow, Mrs C Dawson, J Roberts, Cllr S Avison, clerk and one member of the public.

4351    Apologies – Cllrs Meanwell, Leggate and Mrs Day.

4352    Declarations of Interest in accordance with 2000 Local government act Declarations made by following:

Cllr R Pick and Cllr J Roberts item 11a.

4353    Notes – It was proposed, seconded & resolved unanimously that the notes of the last meeting held on 3^rd November 2009, having been previously circulated, were approved as a true record of minutes, Chairman signed & dated.

4354    Clerks Report –  a) the Youth Achievement Award – it was proposed to proceed with this matter that there should be two categories for primary and secondary school age children, that the presentation should take place at the annual dinner.  However it was resolved for the clerk to get more information on how other parishes deal with this proposal and report to the next available meeting.  b) Insurance and the vandalised litter bins – the clerk reported the outcome of several telephone calls with the insurer and confirmed that although the bins are insured for public liability they were not covered for vandalism.  After some debate it was resolved to repair the damaged bins and obtain a quote for replacement in due course.  c)  The parish office will be open on Tuesday 22/12, Wednesday 23/12, Tuesday 29^th and Wednesday 30^th December.  d)  Apologies have been given verbally to all those who replied to the Christmas Tree Lighting letters which were sent out incorrectly and all cash received was returned.

4355    Resignation – It was confirmed that Cllr Mrs Wayman RFO has resigned.  Cllr Mrs Dawson was proposed, seconded and it was resolved to accept Cllr Mrs Dawson as the new RFO with immediate effect.

4356    Financial Matters –

a)         Proposal to pay accounts as listed, seconded & resolved unanimously that the following accounts be approved:-

 b)         The budget was discussed and the clerk advised of her concern over how the precept is worked out on the final page of the documents circulated.  There were issues raised over monies for the allotments and it was resolved to hold another F & GP meeting on 8^th December to finalise this matter and a full parish council meeting on Tuesday 5^th January to resolve the precept at full council.

4357    Planning –

a)         LDF – Not all councillors had seen this document and it was resolved following discussion to discuss this matter further at the January meeting and for the clerk to contact Bob Bowe at ELDC to advise of the situation.

b)         S/175/03453/08 – The clerk advised that she was unable to locate any old documents relating to this application; however the cllrs confirmed that they had supported this application initially and resolved for the clerk to reply in the same way to the planning inspectorate.

4358    Correspondence –

a)         A letter from LCC was read to the meeting regarding the no waiting area on Curzon Estate.

b)         The Lincolnshire Playing Fields Association letter requesting donation was declined.

4359    Market Place and Greens –

a)         Land on Castleview – more letters have been sent but there is nothing further to report. 

b)         Dangerous Tree in Church Yard – Cllr Barrack expressed his grave concerns as to the lack of action on this matter.  Following discussion it was resolved to contact the ELDC Tree Surgeon urgently and requested the trees be pollarded.  Cllr Avison confirmed his availability for a site visit.

c)         Allotments – Cllr Haynes has had 4 people definitely interested and the clerk confirmed that she has contact Waterloo Housing Group who have confirmed that this land would be available for use as allotments subject to their tenants being consulted and given priority.  It was resolved to pass this matter to Cllr Haynes to set up an allotment society separate to the Parish Council.

4360    Public Lighting and Amenity matters in the Parish – (Cllrs Pick and Roberts left the room for this item)

a)         Aggregates Board – Cllr Mrs Shaw asked for ideas to put forward for the application for funding in April – Bollards in Market Place, Footpath from Tattershall to Ostlers Plantation, lights in Market place and water supply to the allotments.  In was confirmed that the grass triangle at Tattershall Thorpe is to be enhanced with general funds from Cemex.

4361    Reports from outside meetings – Cllrs Mrs Pow and Shaw gave details of a very useful training event attended on effective planning responses.  Cllr Coulber and others attended the LALC AGM recently where a presentation was given by the Environment Agency showing risks to individual parishes should floods occur.

4362    Reports from District and County Councillors – Cllr Avison discussed the recent Casino Consultation and the Best Kept Village Competition.  Cllr Mrs Harvey advised the meeting that the flood sirens are being decommissioned when the digital change over takes place.

4363    Items for Next Agenda – Trees in Church Yard.

 Dates of Next Meeting – Tuesday 8^th December F & GP committee, Tuesday 5^th January and Tuesday 2^nd February Full Council meeting, all will start at 7.15pm.

There being no further business the meeting closed at 9.10pm. 

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