Minutes December 2006 |
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582 Minutes of the Meeting of Tattershall with Thorpe Parish Council held on Tuesday 5th December 2006, at 7.15 pm at the Holy Trinity Primary School, Tattershall Public Interval: Guest speaker Chris Avis from the Anti-Social Behaviour Unit, ELDC, addressed the meeting on the subject of anti-social behaviour. Mr Avis left diary sheets for completion and return and he advised that he would attend the next parish council meeting on 6th February. PCSO Alison Evans introduced Stuart Adams, the Community Beat Officer, contactable on 01522 532222 ext. 5604. PCSO Evans stated that over the last month there had been 25 reported incidents, of which 3 were actual crimes. Chairman’s Report: The Chairman reported that a message had been received from Cllr. M. Ellery tendering his resignation. A Neighbourhood Watch meeting had been arranged for the 21st December at 7pm at North Road Farm. Present: Cllr. S. Coulber – Chairman, R. Pick – Vice Chairman, G.M.F. Shaw, H. Barrack, P. Barrack, J.E. Meanwell, J.G. Porter, J. Pow, P. Maltby, B. Harvey and Mrs J Girling (Clerk) 3886 Apologies were received from Cllrs. K. Newholm and N. Leggate 3887 Declarations of Interest: Declarations of Interest were made by the following Councillors: P. Barrack – Agenda Item 11 – HERS Scheme (Prejudicial Interest being a business owner within the area being considered). R. Pick – Agenda Item 20 – Co-option of Parish Councillor (Personal Interest being employer of the applicant) 3888 Notes: It was proposed, seconded and carried unanimously, that the notes of the last meeting held on 7th November 2006, having been previously circulated, were approved as the Minutes and signed as a true record. 3889 Clerks Report on Matters Outstanding: The Clerk reported that correspondence had been received from the Road Safety Officer of the Lincolnshire Road Safety Partnership stating that the Parish Council must agree to indemnify them in respect of any claim arising out of use of the Speed Indicating Device. Correspondence had been received from ELDC indicating that it was now a feasible option to consider lighting along the footpath from Blacksmiths Corner. 3890 Financial Matters: a) To Resolve Payment of Accounts: It was proposed, seconded and carried unanimously that the following accounts should be paid and the relevant invoices were presented. Payee Goods/Service Provided Amount Chq No Mrs Jean Girling Clerks Salary & Expenses £381.42 1097 Mr Bellamy Honorarium Gatekeeping Duties £125.00 1096 ESPO Stationary £29.21 1094 Cleanaway Ltd Grounds Maintenance Oct 06 £251.34 1095 Mr D Shaw Reimbursement Xmas Lights £40.00 1092 Russell Green Xmas Tree £49.35 1093 b) To Resolve to pay Honorarium to Mr Bellamy. It was proposed, seconded and carried unanimously that the Honorarium be paid to Mr. Bellamy. c) To Approve 2006/2007 Budget from the Annual Finance Meeting held on 31st October 2006. It was proposed, seconded and carried unanimously that the Budget and the Precept of £12,500 be approved for the year 1st April 2007 to 31st March 2008. d) To Approve amendment to Financial Regulations from the Annual Finance Meeting held on 31st October 2006. It was proposed, seconded and carried unanimously that paragraph 6.5 relating to Petty Cash be omitted from the Financial Regulations. 582 Chairman…………………………………………………..
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e) To Approve updated Asset Register from the Annual Finance Meeting held on 31st October 2006. It was proposed, seconded and carried unanimously that the updated Asset Register be approved. 3891 Planning: There were no outstanding planning applications. 3892 Tattershall Picnic Site: Cllr. B. Harvey reported that following discussions with LCC, it had not been possible to incorporate cleaning the toilet block or litter collection within the gatekeeper’s current role. In addition to the current duty of locking and unlocking the gates, the extra task of locking and unlocking the toilet block was to be added to the contract. It was proposed, seconded and carried unanimously that the clerk write to LCC requesting £250 per quarter for this contract. LCC had confirmed that the grass cutting element of the contract was satisfactory, this to be commenced in next year’s season. 3893 Holy Trinity Church Wall: Cllr P. Barrack reported that the Parish Council were not responsible for the care and maintenance of monuments, but simply to ensure they were safe. The wall was part of the closed churchyard and the maintenance of it was the responsibility of the Parish Council. Following a meeting with the PCC, Cllr R. Pick reported that the wall was not dangerous but was in need of re-pointing. It was hoped that the Probation Service could carry out this function. Copies of the Architects Report and the Closure Certificate were to be provided prior to the next Parish Council meeting. 3894 Annual Parish Dinner: It was proposed, seconded and carried unanimously that Mr. Alan Stennett be invited as guest speaker. It was proposed, seconded and carried unanimously that Cllrs. G. Shaw, J. Pow, S. Coulber and R. Pick comprise the Committee. 3895 HERS Scheme: Cllr. P. Barrack declared a prejudicial interest and left the room. Cllr. G. Shaw reported that she had received a message from Robert Walker advising her that the bench had been approved by English Heritage and an order could now be placed. Mr. Walker suggested enlarging the traffic island as a safety issue. A willingness to attend a meeting had been expressed by Mr Walker. 3896 Market Place & Greens Matters: a) Thorpe War Memorial – The Clerk reported that Deacon Tamblin had advised her that the chapel deeds recorded the land bordering the chapel belonged to the church. However, once the chapel was sold, the church authorities would like to gift to the Parish a portion of the land which incorporated the memorial. b) Dead tree on Carwood Crescent – Cllr. H. Barrack reported a dead chestnut tree which could prove to be a danger. The Clerk was instructed to determine ownership of the tree. 3897 Amenity Matters: a) Flag Raising Report – Cllr. G. Shaw reported that the flag had been flown 5 times during November, on 3 official and 2 public occasions. b) Bottle Bank – It was proposed, seconded and carried unanimously that the Clerk write to RAF Coningsby to enquire as to the possibility of siting this facility on Clinton Park. c) To consider insufficient number of parking spaces at Parish Office/Library - Cllr. B. Harvey advised Members that a meeting was to take place in January to discuss this area as an ‘Access’ point. 3898 Vehicles Speeding through Tattershall Thorpe – As Cllr. M. Ellery had tendered his resignation and was not in attendance, it was not possible to discuss this item. 583 Chairman…………………………………………………………
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3899 To Consider a document regularising the involvement of County/District Councillors at Parish Council Meetings: Cllr. B. Harvey declared a personal interest but did not leave the room. It was proposed, seconded and carried unanimously to adopt the practice of raising the status of district/county councillors at parish council meetings to that of an ‘informal co-opted member’. The Clerk was instructed to write to Cllrs S. Avison and R. Curtis to advise them of this decision. 3900 Reports from District and County Councillors: Cllr B. Harvey reported that she had attended the Southern Area Meeting. The newly appointed responsible officer for Parish Plans would shortly be contacting the Clerk or Steering Group, Cllr B. Harvey had received a letter from a resident of Chapel Lane requesting better drainage, a pavement on one side of the road and better lighting. The Clerk was instructed to write to LCC to ask for stronger light bulbs. 3901 Reports on Outside Meetings: Clerk’s Training Day: a) To consider adopting the latest good practice Agenda. It was proposed, seconded and carried unanimously that the current agenda continue to be used. b) Archiving of documents – It was proposed, seconded and carried unanimously that the Parish Council adopt the recommendations of the LALC in relation to retention and archiving of documents. c) Southern Area Meeting: Cllr P. Maltby reported that there was a further small amount of funding available for CCTV in Coningsby. 3902 Items for Next Agenda: Purchase of a shredding machine for Parish Office Review of Clerk’s Contract and Performance 3903 Permission for the F&GP Committee to act on behalf of the Council until the next meeting of the Parish Council on Tuesday 6th February 2007: It was proposed, seconded and carried unanimously that permission be granted. 3904 To Resolve to Close the Meeting to the Press and Public; It was proposed, seconded and carried unanimously that the meeting be closed to press and public. 3905 Co-option of Parish Councillor: Cllr. R. Pick declared a personal interest and left the room. It was proposed, seconded and carried unanimously that Mr. James Roberts be co-opted as Parish Councillor. 3906 To draw Parish Councillors’ attention to Standing Orders: Cllr. J. Porter gave notice that Standing Orders adopted by this Council should be observed and enforced. The Standing Orders in question were as follows: Page 8 No. 26, Page 12 No 44, Page 18 No 26J, Page 19 No 29(b) and No 29(c). It was proposed, seconded and carried unanimously that the above standing orders be observed and enforced. There being no further business the meeting closed at 9.30pm. Chairman…………………………………………….. Date…
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