TATTERSHALL WITH THORPE PARISH COUNCIL

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Minutes of the Meeting of Tattershall with Thorpe Parish Council held on Tuesday 7^th December, 2004, at 7.15pm at the Holy Trinity Primary School, Tattershall

Present: Mrs. G.M.F. Shaw- Chairman, S. Coulber – Vice-Chairman, H. Barrack, P. Barrack, M. Moss, B. Harvey, C. Norman, B. Wayman, J.E. Meanwell, N.G. Leggate, R. Pick and Mrs. T. Wall (Clerk)

Public Forum: There were two members of the public present who forwarded their concerns regarding the Old School House falling into a state of disrepair whilst being a Grade II Listed Building.

Cllr. Pick thanked the Council for the flowers sent to his wife following her recent illness.

3535    Chairman’s Report: The Chairman reported that members of the Council are invited to meet at the BBMF car park on Friday 10^th December 2004 at 1.45pm ready for a presentation afternoon with the Station Commander.

3536    Apologies:  Were received from: Cllr. J. Porter and K.V. Newholm

3537    Declaration of Interests: Councillors declaring an interest were: S. Coulber: agenda item 9 – Community in Action, B. Wayman: agenda item 9 – Community in Action and G. Shaw: agenda item 6a – Finance minutes with regard to Tattershall Village Hall.

3538    Minutes: It was proposed, seconded and carried unanimously, that the minutes of the last meeting held on 2^nd November 2004, having been previously circulated were approved and signed.

3539    Clerks report on matters outstanding: The Clerk advised that the Internal Audit Report had now been received from Chapel Business Services.  A copy was circulated to all members of the Council.  This completes the application for Quality Status which will now be forwarded for consideration by the panel.  Mr. S. Avison had requested permission to continue representing the Council for the Bede House Trust.  The members approved this.  The drain at Cromwell place had now been pressure rodded but unfortunately quantities of tree roots were found.  This will be rectified in the New Year.  The Clerk reported that the Winged Fellowship had applied for a grant. Unfortunately as this request had arrived following the annual F & GP meeting, it could not be considered. This will be included in the next agenda.

3540    Financial Matters:

To approve Finance & General Purposes Committee Minutes of 1^st November 2004. It was proposed, seconded and carried, that the minutes of the Finance & General Purposes Committee meeting held on 1st November 2004, having been previously circulated were approved and signed.

To resolve payment of accounts: It was proposed, seconded and carried unanimously that the following accounts should be paid and relevant invoices were presented.

1.                   £ 380.00           Salaries

2.         £   25.00           Methodist chapel – Donation for Hire of Chapel for F & GP Meeting Nov 04

3.         £   64.63           Taylors Bulbs Ltd – Daffodils and Crocus bulbs

4.         £   30.52           The Toner Factory – Ink Cartridges

5.         £ 677.15           Mitchell & Struthers (Contracts) Ltd – grass cutting

6.         £   16.98           Gartree School - Photocopying  

7.         £ 125.00           Mr. Bellamy– Gatekeeper Honorarium- (quarterly payment in arrears.)

            £ 1319.28

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It was proposed, seconded and carried unanimously that the following payments, under Section 137 of the 1972 Local Government Act, be paid.

1.         £   25.00           Russell Green – Flowers for Mrs. Pick

2.         £   46.42           Russell Green – Xmas Tree

            £  71.42

Distribution of Annual Report: The Clerk reported that Royal Mail was unable to assist in the distribution of the Annual Newsletter.  Following discussions it was proposed, following an amendment, seconded and carried unanimously to produce the report and manually distribute throughout the parish.

Paper on Training Fees: A recent paper outlining proposed training fees through the LALC was previously circulated to members of the Council.

To Resolve amount payable to ‘Gatekeeper’: The Clerk advised that confirmation had now been received that the Council would receive £500.00 towards the cost of providing a Gate Keeper for the picnic area and confirmed that this has been included within this years grass gutting contribution.  It was proposed, seconded and carried unanimously to forward an honorarium quarterly payment of £125.00 to Mr. Bellamy.

To resolve acceptance of quotations received for two new Notice boards: Quotations from Sprint Signs of Horncastle and Mr. Brewitt of Park Lane, Coningsby had been received and previously circulated to members of the Council. Following discussions, it was proposed, seconded and carried unanimously to accept the quotation from Mr. Brewitt to provide the two new notice boards.

3541    Correspondence:

 Lincolnshire Flood Action Partnership: A letter had been received and previously circulated to members of the Council inviting them to attend a Safety and Security Fair at the Embassy Centre, Skegness on Sunday 13^th February 2005.

North Cornwall Flood Appeal: A letter thanking the Council for the recent donation was received and circulated to members.

Royal British Legion: A letter was read having previously being circulated to members requesting permission to fit memorial plaques bearing the names of the crews of two Lancaster Bombers which crashed in the vicinity of the old Gas Works close to Butts Bridge. The Council approve of the request and the Clerk was asked to forward details of ownership of the bridge to the RBLI.

3542    Standing Orders:  Following discussions, it was proposed, seconded and carried unanimously that the Finance and General Purposes Committee would meet to discuss the Standing Orders.  The meeting will take place on Thursday 27^th January at Tattershall Thorpe Chapel, subject to availability.

3543    Community In Action: Cllr. Wayman declared a pecuniary interest in the business discussed.  Cllr. Wayman informed members that the Community In Action group would like to carry out an appraisal of Coningsby and Tattershall with Thorpe and would be grateful for any comments for the scheme.

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3544    Annual Parish Dinner:  The Annual Parish Dinner will take place on Friday 13^th May 2005.  The Clerk was asked to invite the Lord of the Manor as guest speaker for the evening.

3545    Report from County Councillor Harvey:  Cllr. Harvey reported on highway matters relevant to the parish.

3546    Market Place and Greens Matters:

Flag Raising Report: The Chairman reported that the flag had been flown on five occasions in October, three being official.

Report by Cllr. H. Barrack: Cllr. H. Barrack thanked everyone who has helped recently in the Market Place, planting bulbs and erecting the Christmas tree.  The Christmas tree lighting ceremony was very well attended and successful.  The Clerk was asked to forward a letter of thanks to Reverend Moore and the Holy Trinity School.

Footpath 222 – Proposed Upgrade: The Chairman advised members the Jonathan Stockdale is keen to see a scheme progress. It was proposed, seconded and carried unanimously to begin the initial stages of the scheme, arranging to meet with all relevant organisations.

Street Cleaning: Cllrs. Shaw, Barrack and Coulber will be attending the Southern Area Committee meeting where Street Cleaning for Tattershall will be discussed.

3547    Public Lighting and Amenity Matters:  Cllr. H. Barrack informed members that cars parking on grassed verges along the high street and outside Gartree School were becoming a hindrance and were obstructing the highways and footways, making things dangerous.  The Clerk was asked to request police action.

3548    Planning and Licence Applications:

Planning Applications - Granted: The following applications have been granted full planning permission, following the recommendations from the Planning Committee being forwarded to the District Council for consideration.

            S/175/01786/04 – Mr & Mrs I Parker: Extensions and alterations to existing house

                                          26 Sleaford Road, Tattershall, Lincoln

            S/176/01063/04 – Mr. Maltby: Two storey extension and alterations to existing dwelling

                                          8 Carrwood Crescent, Tattershall Thorpe

 3549    Reports on Outside Meetings: Cllr. B. Harvey reported on the recent Remembrance Services attended in the Parish.  The Clerk was asked to forward a letter to the RBLI suggesting that the two wreath laying ceremonies take place simultaneously with Coningsby.

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3550    Items for Next Agenda:

Annual Dinner – Committee to be formed

Old School - Progress

Street Cleaning – Feedback form Southern area meeting

Standing Orders – Feedback from Finance and General Purposes Committee meeting

3551  Permission for Finance And General Purposes Committee to act on Behalf of the Council:

It was proposed, seconded and carried unanimously that the Parish Council give authority to the Finance and General Purposes Committee to act on behalf of the Parish Council from the date of this meeting until the next meeting of the Council on Tuesday 1st February 2005.

 There being no further business, the Chairman closed the meeting.

Chairman………………………………………..                                                                        505

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