Minutes of the meeting of Tattershall with Thorpe Parish Council held on Tuesday 4^th October 2011 at 7.15pm in Tattershall Library & CAP.

There were two members of the public present and Sarah Dewberry from the National Trust.  Councillors Mrs Shaw (Chairman), Mrs Kay, Brown, Coulber, Meanwell, Leggate, Mrs Pow (Vice Chairman), Mrs Harvey (County Councillor), Fletcher, Harness, Mrs Eke (Tree Warden) and Mrs Dawson (RFO) plus clerk Mrs Elliott.  Also present was one PCSO.

7.15pm

Public Forum: A resident raised the subject of the proposed School Safety Zone for Gartree School and following discussion it was resolved that County Councillor Mrs B Harvey would make contact with Greville Burgess from Lincolnshire Road Safety Partnership.  The National Trust representative Sarah Dewberry outlined the forthcoming Christmas Market event planned at Tattershall Castle and it was resolved for the Christmas Light Switch on to take place on Saturday 10^th December 2011 to coincide with this community event.  The clerk was requested to write and officially ask for police support at this event.  (Miss Dewberry left at 7.50pm)  The Police report was delivered to the meeting by PCSO Martin Clough following this discussions took place about the use of ‘smiley Sid’ to deter drivers who speed.  (PCSO Clough left at 7.58pm)  The new picture board mural at Thorpe is to be finished this weekend and thanks were offered for the financial assistance given by the parish council.  The clerk was requested to contact the owners of 25 Lodge Road again regarding the dilapidated fence.  The meeting began at 8.00pm.

2011/059         Chairman’s Report – The Chairman advised that she had attended a planning training event and found it very useful, she had also attended the Thorpe War Memorial rededication and the Service in the field and the meeting for the Jubilee events in 2012.

2011/060         Apologies – Have been received from Cllrs Barrack, Hogg and District Councillor Avison.

2011/061         Declarations of Interest in accordance with 2000 Local Government Act – Cllr Mrs Pow for item 9c.

2011/062         Notes – It was proposed, seconded and resolved unanimously that the notes of the last meeting held on 6^th September 2011 having been previously circulated were approved as a true record of the minutes, Chairman signed and dated.

2011/063         Clerks Report on matters outstanding and correspondence –

a)                    Lions tree planting – suitable locations were discussed and further information will follow.

b)                    Tesco update – with reference to archaeology work carried out.

c)                    Clinton Park Land – details of most recent letters exchanged in connection with this matter.

d)                    ELDC enforcement – northing to report so far, the clerk was requested to chase for more information.

e)                    Jubilee celebrations 2012 – a public amenities committee meeting is to be held to kick start this process and liaise with other community groups for shared responsibility and ideas.  This meeting is scheduled for Tuesday 1^st November at 6pm before the next full parish council meeting.  Ideas included holding our Annual Dinner that weekend.

f)                     LCC Castle Footbridge replacement – it was resolved to write and support this proposal with suggestions for items of consideration.

g)                    LCC extra grass – we have had written confirmation regarding the extra areas of grass we have taken on and the fee due for this work.

h)                    SSZ at Gartree – as discussed in the public forum Cllr Mrs B Harvey is to speak with LRSP regarding this proposal.

i)                      Lime trees in Church yard – a meeting on site is being held on Thursday 6^th October to discuss grant funding.

j)                      MOD Police – following discussion it was resolved to send a letter of support for MOD Police officer P Smith.

k)                    Gartree School and ELDC letters – copies of these letters have been circulated.

l)                      Queens Award – Cllr Mrs Eke proposed the Friday Luncheon Club and this was supported.

m)                  Review of community engagement – following discussion it was resolved that Cllr Mrs Shaw complete this consultation questionnaire.

n)                    Standards Committee – details of the next meeting were circulated.

It was also discussed regarding the application received today for the vacancy for one parish councillor and the clerk was requested to acknowledge receipt of the letter and invite the resident to the next parish council meeting and put this vacancy on the November agenda.  Also a total of 7 dog poo poems have been received and small tokens are to be purchased through the Chairman’s Allowance for the contributors and then the poems are to be laminated and displayed throughout the parishes and included in the next newsletter.

2011/064         Tree Lighting Ceremony – as discussed earlier in the public forum the date for this is Saturday 10^th December to coincide with the Christmas Market at Tattershall Castle.

2011/065         Emergency Plans – as Cllr Hogg (Safety Officer) was absent it was resolved to postpone this item until the November meeting.

2011/066         Financial Matters –

a)                    Payment of Accounts – payments were approved as per the list below:

b)         Quarterly Bank reconciliation – documents circulated, errors were highlighted and are to be corrected and recirculated for November meeting.

2011/067         Planning Matters –

a)    Application S/175/01503/11 – Tesco stores – following a brief discussion it was resolved to hold a planning committee meeting on Tuesday 11^th October at 6pm in the parish office to discuss this application fully.

b)    S/175/01194/11 – FPP Given : BT Phone exchange.

c)    S/175/01272/11 – FPP Given : 31 High Street.

d)    S/175/00942/11 – Application withdrawn : 2a & 2b Farriers Way

e)    S/175/01134/11 – Approval of Reserved Matters : Land adjacent to 39 Lodge Road.

2011/068         Reports on outside meeting – GMFS has attended the latest Police Panel meeting.

2011/069         Report from District Councillor : not present and County Councillors : nothing to report.  The Police report was received earlier in the meeting.

2011/070         Items for next agenda and date for next meetings – will include vacancy for councillor and emergency plans

a)            Full Council Meeting – Tuesday 1^st November.

b)            F & GP meeting – Tuesday 18^th October – Cllrs Mrs Eke and Fletcher gave their apologies in advance for this meeting.

c)            Public Amenities meeting – Tuesday 1^st November at 6pm (before Full Council meeting)

There being no further business the meeting closed at 9.00pm.

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