Minutes of the Meeting held of Tattershall with Thorpe Parish Council held on 6^th October 2009, at 7.15pm – Tattershall Library & CAP

Public Forum – The public forum attended by one member of the public commenced with one member of the public raising a question regarding allotments.  Other matters discussed included the ownership of the fence and hedge surrounding the picnic area (hedging is to be planted), non-disabled parking in the disabled parking in the market place, the parish plan and members interests forms.  A vote of thanks was given to Cllr Abbiss for her work installing the rubbish bins and it was requested for a letter of thanks to be sent to ELDC for their assistance.  It was also noted that a visit to the Twin village is planned for the end of October at a cost of £80.

Chairman’s Report – Cllr Pick advised the meeting of Cllr Meanwell’s illness and passed on the Council’s best wishes.  The new Clerk designate was also introduced.  Vice Chairman Cllr Mrs Shaw read to the meeting details of the latest Police report.

Present – Cllrs R Pick Chairman, P Barrack, S Coulber, N.G Leggate, G Harness, J. Roberts, B Haynes, Mrs B Harvey, Mrs B Abbiss,  Mrs G Shaw, Mrs B Wayman, Mrs P. Day, Mrs C Dawson, Mrs B Abbiss.

4324    Apologies – Cllr Meanwell and Cllr Pow, Illness.

4325    Declarations of Interest in accordance with 2000 Local government act Declarations made by following:

Cllr R Pick item 8a Tesco – wife employed in retail, 11b – employed by Cemex.

Cllr J Roberts item 11b – employed in aggregates industry

Cllr P Barrack item 8a- business owner.

Cllr Mrs C Dawson item 7b Tesco and 8a – business owner.

4326    Notes – It was proposed, seconded & resolved unanimously that the notes of the last meeting held on 1^st September 2009, having been previously circulated, were approved as a true record of minutes, Chairman signed & dated.

4327    Clerks Report –  A letter has been received regarding planning application and this is available via the clerk.  Thanks have been received for our support of the newsletter.  Best kept village results were circulated.  Details of the winter green waste collections were circulated.  The interim clerk Kathy Roberts thanked the council for allowing her to help out and suggestions were made for alterations in the layout for meetings.  Accounts for this quarter were circulated and the Annual Parish Meeting for Thorpe is to be included in the next agenda.  The war memorial information and further quotes is to be sought and a vote of thanks was offered to the interim clerk for all her help.

4328    Ratify decision of committee – It was proposed, seconded and resolved unanimously to employ Mrs Karen Elliott as the new parish clerk from 01.10.2009.

4329    Financial Matters –

a)         Proposal to pay accounts as listed, seconded & resolved unanimously that the following accounts be approved:-

 b)         The meeting was advised that the annual audit has been completed and the closure notices will be displayed.

c)         It was proposed, seconded and unanimously resolved to pay the interim clerk for the dates of 01/10, 06/10 and08/10/2009.

d)         It was proposed, seconded and unanimously resolved for the agreed start date and other details of employment for the new clerk to be effective from 01/10/2009.

4330    Planning – during the first item 3 cllrs left the room.

a)         Proposed Tesco development – due to time constraints this evening there s insufficient time to discuss this matter thoroughly and it was therefore proposed, seconded and resolved to hold another meeting on Tuesday 13^th October from 7pm.  Covenant on strip of land is to be investigated.  Section 106 agreement is to be discussed with ELDC.  3 cllrs returned at 7.50pm.

b)         Full PP S/175/01628/09

c)         Full PP S/175/01419/09

d)         Full PP S/175/01477/09

e)         Appeal details S/176/02833/08 dismissed. Plus details of one other application receiving Full PP, WRVS.

4331    Correspondence – The tree warden has resigned and a replacement is required.  Cllr Roberts was proposed, seconded and it was resolved to hand over this task.

4332    Market Place and Greens – A discussion followed on the land at Castleview, advice is to be sought from District Cllr and ELDC regarding the 106 agreement.

4333    Public Lighting and Amenity matters in the Parish

a)         Flag raising funds – this now amounts to £122 and it was proposed, seconded and resolved to send a donation of £100 to Dogdyke pumping station.  The flag has been flown twice in September.

b)         Aggregates Levy Fund – A recently received email has confirmed £1000 donation and the parish council confirmed their £1000 contribution.  A request for an update of the proposed scheme of planned works is to be sent.

c)         Street Lighting replacement – it is confirmed that the area under the arches is to be done.

4334    Christmas Tree Lighting Ceremony – The switching on will take place on 3^rd December 2009.  The committee has looked at ways to fund raised and it was proposed to approach 20 local businesses to sponsor a ‘star’.

4335    Reports from outside meetings – Cllr Mrs Harvey has attended a meeting reference the proposed Tesco with Phil Danby from LCC Highways regarding the traffic count, a full report will be given on the meeting 13/10/09 and also a Community Links event.  Cllr Coulber has attended the southern Area Meeting talking about the LDF and engaging with young people.  A query was raised about having CRB checks for cllrs.  Cllr Mrs Shaw has attended the police forum regarding Halloween and the ELDC Town & Parish Assembly in Skegness at which topics included carer champions, youth charter, wellbeing, e learning and the short fall/cuts in services at ELDC.  The new Police inspector Mark French has visited the lunch club.

4336    Reports from District and County Councillors – There was nothing further to add.

4337    Items for Next Agenda – Youth Award, Youth Council, to purchase a table for meetings and the dangerous tree in the Church Yard.

There being no further business the meeting closed at 8.35pm

Date & Time of next Council meeting 3rd November 2009 at 7.15pm.

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