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665 Public Forum: Prior to the meeting a public forum took place. Chairmans Report: The Chairman reported that Cllr. R. Pick was convalescing following an operation. Present: Cllrs. G. Shaw (Chairman), S. Coulber, B. Harvey, J. Roberts, J. Pow, B. Wayman, B. Abbiss, G. Harness, P. Day, C. Dawson and Mrs J. Girling (Clerk). 4234 Apologies received from Cllrs. R. Pick, H. Barrack, P. Barrack and J. Meanwell were approved by the full council. 4235 Declarations of Interest: Declarations of interest were made by the following Councillors: Cllr. G. Harness Agenda Item 7b Tattershall Country Park (Personal Interest family connection) Cllr. B. Harvey Agenda Item 10f Letter from resident requesting hedge maintenance on Masons Lane (Personal Interest family connection with landowner) 4236 Notes: It was proposed, seconded and resolved unanimously that the notes of the last meeting held on 2nd September 2008, having been previously circulated, were approved as the Minutes and signed as a true record. 4237 Clerks Report: The clerk reported that the notice board on Clinton Park had been vandalised. The clerk reported that the second half of the precept had been received to the value of £6,500. The clerk reported that the New Linx Housing Trust denied ownership of the horse chestnut tree adjacent to Carwood Crescent. The clerk reported that the councils computer was shortly to receive a memory upgrade. The clerk reported that there had been an enquiry for an allotment from Mrs C Taylor. 4238 Financial Matters: (a) It was proposed, seconded and resolved that the Accounts and Audit Report from Clement Keys be approved. a) It was proposed, seconded and resolved that the following accounts be paid. Payee Goods/Services Provided Amount Chq No. LALC 2 delegates to attend AGM 37.00 400089 Mrs J Girling Reimbursement postage/stationary 35.34 400090 RBL Poppy Appeal 3 wreaths Remembrance Sunday 56.25 400091 Clement Keys Annual Audit 2007/2008 135.00 400092 Mr A Jackson Grass Cutting 990.00 400093 Tattershall Engraving 3 trophies BKG 15.55 400094 Mrs J Girling Clerks salary & expenses 424.49 400095 HM Rev & Customs PAYE contributions 66.33 400096 Tatt. Village Hall Room hire 5.25 400097 Chairman 665 666 (c) It was proposed, seconded and resolved that the Annual Finance & General Purposes Committee Meeting be held on Tuesday 28th October 2008 at 7pm in the C.A.P. (d) The clerk reported that the 2008/2009 spend per elector for Section 137 was £5.86.
4239 Planning: a) Appeal Ref: App/D2510/A/08/2070072 re 16 Hunters Lane, Tattershall. The application Ref S/175/02005 dated 24th August 2007 was allowed on 15th September 2008 b) Tattershall Country Park Cllr. G. Harness declared an interest and left the room. A report had been received from the Principle Planning Enforcement Officer. The file had now been passed to the solicitors and it was intended to obtain an injunction against the site. 4240 Market Place & Greens: a) Market Place Enhancement Scheme The clerk reported that LCC would carry out the work to the central reservation on the A153 this financial year. The other changes requested would be assessed with a view to them being carried out in the next financial year. 4241 Health & Safety Risk Assessment: This matter was deferred to the next meeting. 4242 Correspondence: a) LCC Highways Correspondence had been received from Georgina Graham stating the drainage problem on Curzon Estate and in other places would be monitored, the sinking manhole covers would be attended to and work had also begun on Pauls Lane to alleviate the flooding issues. b) Arts Project at Tattershall Castle - Correspondence had been received from Sue Crabtree, Co-producer, Tattershall Arts Project stating that they had received funding for the project from the Arts Council and further funding was sought from ELDC and LCC. It was proposed, seconded and resolved that allocating funds in next years budget be considered by the Finance & General Purposes Committee. c) East Lindsey Citizens Advice Bureau: (i) The AGM would be held on Thursday 9th October in Alford. (ii) It was proposed, seconded and resolved to write to the CAB to enquire if and when there would be representation in Tattershall. d) ELDC An invitation had been received to attend a planning training session at Tedder Hall on 22nd October 2008. Cllrs. S. Coulber and J. Pow would attend. e) ELDC Correspondence had been received stating that BT would not retain the phone box on East Drive as it was only used 3 times per month and it was not justifiable. It was proposed, seconded and resolved to contact ELDC stating the need to retain the phone box. Chairman 666 667 f) Cllr. B. Harvey declared a personal interest. Correspondence had been received from a resident stating their pleasure at the recent improvements made on Masons Lane. In addition they asked if it would be possible to maintain the hedge and any overhanging branches in order to open up the area and to improve light. It was proposed, seconded and resolved to ask the Safety Officers to assess the site and report back to the next meeting. 4243 Hunters Chase: The possibility of installing bollards on the boundary of Hunters Chase/Thorpe Road was discussed. Cllr. S. Avison advised that he would request that a Planning Officer inspect the site, with a report to be given to the next meeting. 4244 Parish Office Lease: Cllr. B. Harvey reported that a further meeting had taken place and an agreement reached that the rent remain at £926 per annum but the service contribution be reduced from 11.2% to 6.47%, equating to £833.47 per annum. It was further agreed that this sum be capped in order to allow the council to budget accurately. It was proposed, seconded and resolved to approve the rent and service contribution. 4245 Public Lighting & Amenities: a) Flag Raising Report (i) Cllr. G. Shaw reported that the flag had been flown on 1 official and 8 unofficial occasions during the last month. (ii) Cllr. G. Shaw reported that donations amounted to £111.00 and it was proposed, seconded and resolved to make a donation of £100 to Youthworx. b) The dog bin which had been removed from Masons Lane had been returned and installed. 4246 Annual Parish Dinner: Cllr. J. Roberts advised that he would speak to a potential guest speaker to ascertain interest. 4247 Holy Trinity Church: The clerk reported that following a site meeting in the closed churchyard with members of the PCC, three quotations had been obtained for the proposed tree work. It was proposed, seconded and resolved to write to the PCC to advise them that quotations had been obtained and they would be brought to the attention of the Annual Finance & General Purposes Meeting on the 28th October 2008. 4248 National Probation Service: The Clerk reported that approximately 20 councillors from local parish councils had indicated an interest in attending the presentation which would be held on Tuesday November 18th in the Holy Trinity Primary School at 7pm. Cllr. J. Pow volunteered to oversee the provision of refreshments. 4249 Tree Preservation Order on Maple Trees on North Road: This matter was deferred to the next meeting. Chairman 667
668 4250 Christmas Tree Lighting Ceremony: Cllr. B. Wayman reported that she had liaised with the 3 local schools and Rev. Moore regarding the itinerary for this social occasion. Cllr. B. Wayman advised that she would provide the necessary information to enable the clerk to set up road closures, police etc. It was proposed, seconded and resolved that Cllr. S. Avison order a Christmas Tree from Mr Russell. 4251 Reports fom District and County Councillors and any other outside bodies: Cllr. S. Avison reported that the Service in the Field had been poorly attended by local councillors. Cllr. S. Avison advised that he was able to get copies of large print instructions for wheelie bins. Cllr. B. Harvey had attended a meeting with the new Chief Constable who was attempting to give PCSOs the power to give traffic summons if necessary. Cllr. G. Shaw reported that she had attended the recent Southern Area Meeting. There had been complaints that wheelie bins were being left around. 4152 Reports from Outside Meetings: There were no reports. 4153 Items for the Next Agenda: Tattershall Country Park To consider decreasing the number of councillors Christmas festivities To form the Annual Dinner committee 4154 It was proposed, seconded and resolved to close the meeting to press and public in order to discuss the Clerks contract. 4155 The clerk informed members that it was becoming increasingly difficult to fulfil her duties within the allocated 12 hours per week. This was due to lots of factors, such as increased mail, e-mail, meetings, etc., all necessitating in increased paperwork. It was suggested that the clerk discontinue attending any outside meetings, that she prioritised her workload and that the matter be brought to the attention of the annual Finance & General Purposes Committee Meeting. It was also suggested that work be carried out by the relevant committees and that each committee be given a chairman. Chairman Date 668 |
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