| Minutes of the Meeting of Tattershall with Thorpe Parish Council held on Tuesday 3rd October 2006, at 7.15pm at the Holy Trinity Primary School, Tattershall |
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574 Public Interval: PCSO Alison Evans introduced herself as the new PCSO for Tattershall and gave details of her plans to effectively police the community. Her on duty mobile telephone number was 07944 776880 and the telephone number for the non emergency desk for Lincolnshire Police was 01522 532222. Cllr. J. Pow reported excessive litter strewn on the High Street and embedded in the hedge. District Cllr S. Avison reported that a general ‘clean up’ campaign throughout the district was to begin on the next day. Chairman’s Report: Cllr. S. Coulber reported that he had received a letter from Cllr. M. Moss who had tended her resignation for personal reasons. The Clerk was instructed to acknowledge the letter and thank Cllr. M. Moss for all her hard work and time given. Cllr. S. Coulber reported that a letter had just been received from the Holy Trinity Church about the poor and possibly dangerous state of repair of the church wall. This matter was to be placed on the agenda for the next meeting. Present: Cllr. S. Coulber – Chairman, Cllr. R. Pick – Vice Chairman, Cllrs. B. Wayman, J. Pow, G. Shaw, P. Barrack, H. Barrack, B. Harvey, J. Meanwell, J. Porter, N. Leggatte, M. Ellery, Mrs J. Girling (Clerk) 3851 Declaration of Acceptance Signed: The Chairman welcomed Cllr. M. Ellery to the meeting and Cllr. Ellery duly signed the Declaration of Acceptance of Office prior to the commencement of the meeting. 3852 Apologies: were received from Cllrs. K. Newholm and P. Maltby. 3853 Declarations of Interest: Declarations of Interest were made by the following Councillors: S. Coulber – Agenda Item 7 Best Kept Village Competition Celebrations (Personal Interest being heavily involved in the competition) P. Barrack – Agenda Item 8 – CCTV update (Prejudicial Interest being a proprietor of a business located in the proposed area of coverage) 3854 Notes: Following one amendment it was proposed, seconded and carried unanimously that the notes of the last meeting held on Tuesday 5th September 2006, having been previously circulated, were approved as the minutes and signed. 3855 Clerks Report on Matters Outstanding: a) Parish Office Sign – The Clerk reported that Sprint Signs had quoted £75 for a sign to be situated by the roadside. Country Park – The Clerk reported that a further communication had been received from the Planning Department advising that a comprehensive section on drainage, both surface water and foul, would be submitted as part of the Environmental Impact Assessment. Gambling Act 2005 – The Clerk reported that a further communication had been received advising that the Policy simply outlined how the District Council would enforce the new powers and more detailed information regarding village halls etc. would become available at a later stage. Picnic Site – The Clerk reported that a communication had been received from LCC advising that the fencing was erected when the site was developed to protect the trees. If it was proving to be an ‘eyesore’ then it would best be removed. The Clerk was instructed to enquire what the point of having locked gates was if the fencing was removed. Also, the disabled spot was not immediately obvious. e) Volunteer Driving Scheme – The Clerk reported that Nina Lightfoot would be pleased to discuss the scheme with Members and the Clerk was instructed to issue an invitation for her to attend the next meeting. f) Town Status – The Clerk reported that Under s.245 of the LGA 1972 ‘any parish or community not grouped with others may resolve to call itself a town and have a Mayor’. g) Footbridge over River Bain – The Clerk reported that the Principal Public Rights of Way Officer had advised her that the footbridge was currently being built and the deadline for installation and submission of invoices of 17th March 2007 would be met. 3856 Best Kept Village Competition – Celebrations: Cllr S. Coulber reported that the official presentation of the awards would take place on Wednesday 1st November 2006 at 7.00pm in Swineshead village hall. Cllr. S. Coulber reported that a tree had been donated by Pennells to commemorate the achievement and a tree planting ceremony would take place shortly. Cllr. B. Harvey said she would ask LCC if they would be prepared to give a ‘Best Kept Village’ road sign as a gesture of goodwill. It was proposed, seconded and carried unanimously that Tattershall Council be invited to Thorpe’s celebrations. 3857 CCTV: Prior to the discussion Cllr. P. Barrack declared a prejudicial interest and left the room. Cllr. S. Coulber reported that no grants were available at this time and in order to fulfil the legal requirements of viewing images from cameras, extremely expensive and stringent training had to be undertaken. Cllr. S. Coulber advised Members that he would attend the next meeting at Coningsby and would ask ‘Anti-Social Behaviour’ to attend a future meeting. 3858 Bus Shelter in Market Place: Following a lengthy discussion regarding the excessive graffiti and a recent attempt to burn the shelter, it was proposed, seconded and carried unanimously to ask LCC to remove the graffiti and stain the shelter a darker colour. 3859 Remembrance Service: The Clerk reported that the Remembrance Service was to be held on Sunday 12th November 2006 at St Michael’s Church. The Clerk was instructed to advise the Royal British Legion of numbers attending the service. 3860 Financial Matters: a) To Receive Accounts and Audit Report from Moore Stephens Auditors The Clerk reported that the report had not been received to date. To Resolve Payment of Accounts It was proposed, seconded and carried unanimously that the following accounts should be paid and the relevant invoices were presented. Chq No: Amount: Payee: Description: 001076 19.32 Thos. Fattorini Ltd Work carried out on Chairman’s chain 001077 752.00 Cleanaway Ltd. Grasscutting July & August 2006 001078 381.42 Salary and expenses 001079 54.67 Mrs J Girling Reimbursement postage & laminating 001080 225.00 Con/Tatt Newsletter Donation c) To Set Date for Annual Finance and General Purposes Committee Meeting It was proposed, seconded and carried unanimously that the meeting be held on Tuesday 31st October 2006 at 7pm in the Parish Office. d) To Inform Members of Receipt of Final Payment of Precept The Clerk informed Members of receipt of the final payment of the precept with grateful thanks. To Resolve to Purchase USB Adaptor to facilitate connection to Broadband It was proposed, seconded and carried unanimously that the Clerk purchase a USB Adaptor to facilitate connection to Broadband. 3861 Planning: The Clerk reported that there were no outstanding planning applications. 3862 Market Place and Greens: a) War Memorial - Cllr. S. Coulber reported that the memorial was probably built in 1920 and since that time the Parish Council had carried out various maintenance work. Further research was to be carried out. 3863 Report on Health and Safety Risk Assessment: Cllr. R. Pick reported that the following items needed urgent attention: One of the seats near the bowling green needed a back bar replacing and painting An oak tree in the Market Place had a damaged branch which was hanging dangerously. This had been reported to Highways. A gravestone with railings around it was very unstable. A seat near to the castle required repainting on a routine basis. It was proposed, seconded and carried that the urgent matters be dealt with immediately. 3864 Correspondence: a) LALC – training seminars – The Clerk reported that there was a Burials Seminar in Tattershall village hall on 14th November 2006, 1.30-3.30pm. Cllrs. S. Coulber, R. Pick and P. Barrack were to attend. b) Parishioners letter regarding overhanging trees obscuring lighting on Masons Lane – Cllr. S. Coulber reported that the trees had been cut back and LCC had agreed to provide a replacement lantern on a longer bracket. c) Letter of thanks for supporting Coningsby & Tattershall Newsletter - A letter of thanks, previously circulated to Members, had been received from the Newsletter Support Group. 3865 Reports from District and County Councillors and any other outside bodies: Cllr. S. Avison reported that the Gambling Policy was to be discussed by the full Council on the next day before being sent to the Government. To date no clarification regarding raffles, bingo etc. had been given but all comments had been taken into account. The Clerk was instructed to write to Sir Peter Tapsell to bring the matter to his attention. Cllr. B. Harvey reported that she had liaised with Mr. Bellamy regarding the picnic site and he was now awaiting further instructions. The sliding doors to the public toilets had been ordered but there was nothing in this year’s budget for re-painting, just cleaning. 3866 Amenity Matters in the Parish: a) Flag Raising Report – Cllr. G. Shaw reported that the flag had been flown on 1 official and 3 unofficial occasions during September. 3867 Reports on Outide Meetings: Cllr. B. Wayman reported that she had attended the Coningsby and Tattershall Sports Forum. At present there was £5,000 in the fund, of which £300 was donated at a time. Any sports clubs or groups were eligible to apply. Cllr. G. Shaw reported that she had recently attended the Southern Area Meeting, the subject of which was mainly the Town and Parish Assembly. Cllr. S. Coulber reported that he had attended the Annual Memorial Service at Sibsey on 1st October 2006. 3868 Items for Next Agenda: Grasscutting Casual Vacancy War Memorial Christmas Fair Leisure Centre Planning Bottle Bank Thorpe 30mph signs Bollards in Market Place There being no further business, the meeting closed at 9.05pm. Chairman……………………………………………… 577 |
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