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Public Interval:  Prior to the start of the meeting there was a short public interval.

Chairman’s Report:  The Chairman reported that Tattershall Thorpe had been awarded ‘runner up’ in the Best Kept Village Competition and a presentation ceremony would be held at Washinborough on Wednesday 7^th November.  The Annual Memorial Service at Sibsey would be held on Sunday 7^th October.  A dog bin had been installed at Blacksmiths Corner.

Present:  Cllrs. S. Coulber (Chairman), R. Pick (Vice Chairman), B. Wayman, B. Harvey, P. Barrack, G. Harness, G. Shaw, J. Meanwell, J. Pow, J. Roberts, P. Day and Mrs J. Girling (Clerk)

4013    Apologies from Cllrs. B. Abbiss, N. Leggate, H. Barrack and P. Maltby were approved by the full council.

4014    Declarations of Interest:    Declarations of Interest were made by the following Councillors:

            P. Barrack – Agenda Item 6g – Alliance & Leicester Commercial Bank (Prejudicial Interest – part of business)

            P. Barrack – Agenda Item 7c – Tattershall Country Park (Prejudicial Interest – major customer)

            P. Barrack – Agenda Item 9 – HERS Scheme (Prejudicial Interest – business in area)

J. Roberts – Agenda Item 13 a/b – Aggregates Levy Grant – (Personal Interest – employed in aggregates industry)

R. Pick – Agenda Item 7c – Tattershall Park (Personal Interest – use of facilities)

R. Pick – Agenda Item 13 a/b – Aggregates Levy Grant – (Personal Interest – employed in aggregates industry)

4015    Notes:  It was proposed, seconded and resolved unanimously, that the notes of the last meeting held on 3^rd July 2007, having been previously circulated, were approved as the Minutes and signed as a true record.

4016    Clerks Report on Matters Outstanding:  The Clerk reported that the auditors had not yet released the Annual Return.  The Clerk reported that the notice board at Clinton Park had been slightly damaged by vandals.

4017    Financial Matters:

            a)         To resolve to pay Mr Bellamy – It was proposed, seconded and resolved to pay Mr Bellamy £125 for gatekeeping duties.

b)         To resolve payment of accounts – It was proposed, seconded and resolved unanimously that the following accounts should be paid and the relevant invoices were presented.

Payee                         Goods/Service Provided                            Amount           Chq No

LALC                           AGM – 2 delegates attendance                       £37.00             1158

Mrs J Girling                Clerks salary & expenses x 2 months            £884.54           1159

HM Rev/Customs       Staff PAYE contributions                                £46.52             1160

Mr S Coulber               Insurance claim – voluntary worker                £258.00           1161

Mr S Coulber               Dog bin fixings                                                £11.20             1162

LCC                             Photocopies May/June                                    £68.09             1163

ELDC                          Annual Report printing                                    £224.00           1164

ESPO                          Stationary                                                        £19.45             1165

            Chairman……………………………………………………

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Payee                         Goods/Service Provided                            Amount           Chq No

Lincs Media                 Annual Report distribution                               £29.38             1166

Veolia UK                    Grounds maintenance – June/July 07            £1034.00         1167

Mrs J Girling                Royal Mail keepsafe, key rings/bolt                 £7.80               1168

Mr Bellamy                  Gatekeeping duties                                         £125.00           1169

Richard Sivill               Engraving BKG competition                           £11.51             1170

c)         To discuss the opportunity to apply for a grant through ‘Awards for All’ and the District Councillor’s Community Projects – The clerk was instructed to obtain an information pack from ‘Awards for All’ and to request a visit by Mr J Stockdale, LCC, to discuss the provision of a footpath suitable for wheelchair access to the bank of the River Bain..  It was proposed, seconded and resolved to apply for a grant from District Councillor S. Avison to repaint the two village signs.

At this point Councillor B. Wayman joined the meeting and apologised for her late arrival.

d)         To resolve to increase the Flood Wardens’ budget to £200.  It was proposed, seconded and resolved, by a majority vote, to increase the budget to £200.

e)         Insurance claim, claim on Public Liability insurance – Cllr. S. Coulber declared an interest and left the room.  It was proposed, seconded and resolved, all in favour, that the claim by Cllr. S. Coulber be approved.

f)          To inform Members of receipt of Bede House Trust accounts -  The Clerk informed Members that the year end accounts to 31^st March 2007 for the Bede House Trust had been received.

g)         Alliance & Leicester Commercial Bank, to discuss their poor performance – Cllr. P. Barrack declared an interest and left the room.  Cllr. S. Coulber reported the poor customer service being experienced and it was proposed, seconded and resolved, all in favour, that funds be transferred to The Co-operative Bank with immediate effect.

h)         Annual Dinner, to resolve to donate the £100 to a worthy cause – It was proposed, seconded and resolved that the £100 proceeds from the raffle be donated to the Butterfly Hospice brick scheme.

4018    Planning:

a)         Notify Members of decisions on outstanding applications:

S/176/01444/07 – R & B Stevenson – extension of existing static holiday caravan site on part of existing touring caravan site at Willow Holt Caravan & Camping Park, Lodge Road, Tattershall.  The description of the proposal had been amended as the caravans had been described incorrectly as residential.

b)         Parish Plan – to arrange a date for a public meeting – It was proposed, seconded and resolved to make the necessary arrangements for a public meeting in October.

c)         Tattershall Country Park – Cllr. P. Barrack and Cllr R. Pick declared an interest and left the room.  No further information had been received and it was agreed to re-submit this item to the next meeting.

4019    Correspondence:

a)         LCC – Best Kept Village signs for Tattershall Thorpe – Correspondence from Head of Technical Services, LCC advised that the new signs had been ordered in July.

b)         ELDC Procedures and Policy re installation of footway lighting – Correspondence from ELDC advised on their current policy for the installation of footway lighting.

c)         LALC, unsuccessful application for additional IT equipment -  Cllr S. Coulber reported that the application for a laptop had been refused as the Council had received the normal allocation.

Chairman………………………………………………………….                                           612

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d)         Community Links, invitation to attend AGM – Cllr. H. Barrack and Cllr. S. Coulber advised that they would attend the meeting on Thursday 27^th September 2007.

e)         The Standards Committee, opportunity to serve on the committee – Members were advised of this opportunity.

f)          Woodhall Spa Cottage Museum – An invitation had been received to attend a ‘Creating Memories’ exhibition by local schoolchildren on Saturday 15^th September in St. Peters Hall.

g)         ELDC, Review of polling districts and polling places – It was proposed, seconded and resolved to write to ELDC suggesting that Tattershall Thorpe should have its own polling station.

4020    HERS Scheme:

            Cllr. P. Barrack declared an interest and left the room.  Cllr. G. Shaw reported that no further information was available at this time.

4021    Flooding:

            Cllr. P. Barrack reported that the latest flooding had been well managed and letters of thanks had been forwarded to District Cllr. R. Curtis and a civilian member of the team.  The Flood Wardens were currently awaiting a meeting with the Environment Agency.  An offer from ELDC of 500 empty sandbags had been made and it was proposed, seconded and resolved that this offer be accepted.

4022    Market Place and Greens:

            a)         Footpath Walking Report – Cllr. S. Coulber reported that the footpaths were generally in good order and a report will be forwarded to Mr J Stockdale, LCC.

            b)         Road markings -  It was proposed, seconded and resolved to forward a letter of complaint to LCC Highways re the badly faded road markings and damaged bollards in the Market Place.

            4023    Amenity Matters in the Parish:

            a)         Flag Raising Report – Cllr G. Shaw reported that the flag had been flown twice in July and six times in August.

            b)         To discuss the possibility of purchasing a ‘Flying the Flag’ sign – Following a general discussion the suggestion was withdrawn.

            c)         To discuss the revival of Tattershall Fair – In order to ascertain public interest, it was agreed to raise this possibility at the forthcoming Parish Plan meeting.

            d)         To resolve to remove the tree outside No 91 High Street –It was proposed, seconded and resolved to remove the tree.  Cllr. P. Maltby will undertake this task.

4024    Lincs Aggregates Levy Grant:

a)         To inform Members of successful grant application – Cllr. J. Roberts and Cllr. R. Pick declared an interest and left the room.  Cllr. S. Coulber advised that a grant of £1500 excluding vat had been awarded, leaving a shortfall of £232.50, plus concrete materials and labour.  It was proposed, seconded and resolved that this shortfall be provided from general funds.

b)         To arrange a date for the Public Lighting & Amenities Committee to meet to discuss the 2008/2009 grant – It was proposed, seconded and resolved that this meeting be held on Monday 1^st October, venue and time to be confirmed.

Chairman…………………………………………………..

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4025    Parish Office:

Following agreement by the Clerk, it was proposed, seconded and resolved that the Clerk should work from her home during the building of the new Access Point.  It was proposed, seconded and resolved that the Clerk be paid expenses totalling £20 per week during this period.

4026    Risk Assessment:

a)         Health & Safety Risk Assessments, report from Safety Officer – This item was deferred to the next meeting.

4027    Road Signs:

General discussion took place regarding the poor state of many road signs throughout the parish.  It was proposed, seconded and resolved that this matter be reported to LCC Highways.

4028    Tattershall Picnic Site:

The gatekeeper had advised that the toilet gates and shutters were not being locked at night.  In the interests of health and safety it was agreed that the ladies toilets should be painted out.  It was proposed, seconded and resolved that these matters be reported to Mr J Stockdale, LCC.

4029    Tree Warden:

a)         Report by Tree Warden – Cllr. J. Pow reported that she had submitted the application for trees/hedging which had received approval by Mr J Stockdale.  Cllr. Pow received confirmation from Mr Stockdale but is still awaiting approval from the Bede Houses.  Cllr J Pow is to attend a tree warden convention.

4030    Reports from District and County Councillors and any other outside bodies:

            There were no matters to report.

4031    Reports on Outside Meetings:

Cllr. B. Wayman reported that the Coningsby and Tattershall Sports Forum were holding a ‘taster’ sports day on Saturday 22^nd September 2007 at Gartree School and the Alan Barker Sports Field.  Cllr. G. Shaw reported that she had attended the Steering Group meeting of the Assembly.  A short presentation about the new Access Point had been requested from the Council.

4032    Items for Next Agenda:

            Health and Safety Risk Assessments

            Tattershall Country Park

4033        Resolve to close the meeting to press and public to announce the winners of the Best Kept Garden Competition

            It was proposed, seconded and resolved to close the meeting to press and public to announce the winners of the Best Kept Garden Competition.  The Clerk announced the competition winners of the Standard and Container gardens and she was instructed to contact the winners of the Standard garden to arrange a suitable date for the presentation of the awards.

There being no further business, the meeting closed at 9.50pm.

Chairman……………………………………………       Date………………………….

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