Annual Report

Minutes of the Meeting of Tattershall with Thorpe Parish Council held on Tuesday 4^th July 2006, at 7.15pm at the Holy Trinity Primary School, Tattershall 

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Public Interval: Representatives from Tattershall Holy Trinity Friends of the School Association attended the meeting to respond to comments recently reported in the press regarding the Annual Christmas Fair.  The Chairman of the Council apologised to the School for the misrepresentation of the Councils discussions on this matter and expressed his wishes that the two schools involved could work closely together with the Council to arrange an event this year.

Concerns were expressed regarding the continuous building and development at the Leisure Centre without Planning Permission being sought.

The members expressed concerns regarding residents parking vehicles for sale on grass verges within the parish. The Clerk was asked to seek advice on this matter.

Chairman’s Report: The Chairman advised members that Coningsby Parish Council had been granted Town Status and would be officially named following a resolution being made at their July meeting.  The Chairman congratulated Coningsby and asked the Clerk to include it in the next agenda.  The Chairman also thanked all the volunteers who recently helped tidy up Tattershall Thorpe after hearing of their success in making it through to the second round of judging for the Best Kept Village Competition.

 Present: Cllr. S. Coulber–Chairman– R. Pick -Vice Chairman, Cllr. G.M.F. Shaw, K.V. Newholm, H. Barrack, P. Barrack, J.E. Meanwell, K.V. Newholm, B. Wayman, J. G. Porter, J. Pow, M. Moss, P. Maltby and Mrs. T. Wall (Clerk).

3821    Apologies: were received from: Cllr. B. Harvey

3822  Declarations of Interest: Declarations of Interest were made by the following Councillors:

P. Barrack – Agenda Item 13E ‘HERS Scheme’ (Prejudicial Interest being a business owner within the area being considered)

3823  Notes: It was proposed, seconded and carried unanimously, that the notes of the last meeting held on 6^th June 2006, having been previously circulated were approved as the minutes and signed, following one amendment.

3824    Appointment of New Clerk: The Chairman reported that the committee had successfully appointed Mrs Jean Girling as the new Clerk for Tattershall with Thorpe Parish Council.  Mrs. Girling will begin on August 1^st at the new office at Gartree School and the current Clerk will remain in post throughout August and will also attend the September meeting.

3825    Clerks Report on Matters Outstanding:

            There were no matters outstanding to report

3826    Financial Matters:

   LALC Computer: Having applied for a new computer from the LALC, the Council proposed, seconded and resolved to pay the contribution of £50.00 towards the cost.  The application form was completed by the Clerk. At this point the Chairman requested permission from the Council for the Clerk to purchase various items of office equipment for the new office at Gartree School.  It was proposed, seconded and carried unanimously that the Clerk orders suitable equipment.

         Payment of Accounts: It was proposed, seconded and carried unanimously that the following accounts should be paid and relevant invoices were presented.

3827    Planning:

         Planning Applications - Granted: The following applications have been granted full planning permission,     following the recommendations of the Planning Committee being forwarded to the District Council for   consideration.

S/176/00768/06 – R M C (UK) Ltd: Extension to existing dwelling on the site of part of the existing dwelling

which is to be demolished

New Park Farm, North Road, Tattershall Thorpe

S/175/00724/06 – Allerway Leisure Ltd: To retain extension and alterations to existing clubhouse to provide

entrance lobby

Sleaford Road, Tattershall

3828    New Office:

Report on meeting at ELDC with Helen Boffy: Cllr. P. Barrack reported on this meeting held to discuss the possible partnership.  Amongst things discussed were possible capital grant funding, outreach days with District Councillors attending once a month, and the business plan. ELDC are to review the plan and assist in its production to create a professional working document.

Report on meeting with surrounding Parish Councils: Councillor Coulber reported on this recent meeting where representatives from Coningsby, Roughton and Mareham Le Fen Parish Councils were present.

Report on Meeting with Mr. Dyson from Castle Glass: Councillor Coulber reported on this meeting held on Friday 30^th June 2006.  Mr. Dyson agreed to clear the premises and do general low maintenance work where needed.  It was agreed to wait until a lease agreement and rental costs were available for the Council to see.  A final decision would then be made in September at the Council Meeting.

3829    Public Conveniences at the Picnic Site, Sleaford Road, Tattershall:

a) Proposal by Lincolnshire County Council: A letter was read having been previously circulated to members of the Council outlining a proposal to a) increase amenity grass cutting to assist with this area of the picnic site and b) provide a cleaner for the toilets at the picnic site on the same basis as the gate keeper.  Having discussed this matter, it was proposed, seconded and resolved unanimously to accept the proposal providing no maintenance charge will be made to the Council, and providing an amount of commitment can be made from LCC regarding upgrading and securing the facility.

b) Response Received Regarding Letter of Complaint: This letter was discussed by the Council.

3830    Annual Newsletter: Members of the Council looked at the current version and made suggestions for improvement.

3831    Tattershall Market Place: A request had been received from Mr.Harness to play is organ on Saturday 8^th July 2006.  The Council had no objections to this request.

3832    Correspondence:

            a) ELDC: Priorities in Corporate Strategy: Members discussed this document and made comments for the             Clerk to forward to the relevant department.

            b) Tattershall Holy Trinity Friends of the School Association: A letter was read having been previously             circulated to members of the Council. It was agreed that the Clerk would write to the schools requesting a             meeting, together with the Council early in September to discuss the event.

            c) LCC - Primary Schools Provision: A letter inviting members to attend a presentation was read having been             previously circulated to members of the Council. Various dates are available. Cllr Moss and Wayman will attend various seminars

            d) ELDC- Funding of 2007 Town and Parish Elections: A letter advising members that East Lindsey District             Council will fund Town and Parish Elections with effect from May 2007 and subsequent by-election was   circulated to members of the Council.  It was proposed seconded and carried unanimously to transfer the        earmarked funds of £2000.00 into the general funds.  This amount shall be used to assist funding equipment for            the new office.

            d) HERS Scheme and Anwick Forge: Prior to this discussion, Cllr. Barrack declared an interest, although did        not leave the room as the matter discussed was regarding forwarding the invoice for the railings direct to ELDC          for settlement. A letter regarding the War Memorial railings was read having been circulated to members       of the    Council.  Cllr Shaw updated members on the current situation advising that the Council is still waiting for      advice from English Heritage regarding suitable projects for Tattershall.

3833    Reports from District and County Councillors and Any Other Outside Bodies:

            No reports were received for this meeting.

3834    Market Place & Greens Matters:

            a) Flag Raising Reports: Cllr. Shaw reported that the flag had been flown on 4 unofficial and 4 official     occasions in June.

            b) Flag Raising: To allocate next donation of £100.00: Having discussed this matter it was decided to allocate             the accumulated funds to the Tattershall and Coningsby First Responders.

            c) Best kept Garden Competition: Members forwarded their nominations to the Clerk.  It was decided to ask Mr.             G. Olive from Sprint Signs of Horncastle to Judge this years short listed gardens.

3835    Amenity Matters:

            Footway Lighting from Blacksmiths Corner: Members of the Council discussed this matter and felt the letter     from ELDC was incorrect.  The Clerk was asked to arrange a site meeting with Mr. Kirkby to resolve the        situation.

            Tattershall Village Hall: A letter from Tattershall Village Hall seeking support from the Council for a grant             application was read.  Cllrs. G. Shaw and K. Newholm declared a personal interest, being members of the             Village Hall Committee. The Council supported the application in principal and the Clerk was asked to       complete the form.

3836    Reports on Outside Meetings:

            The Chairman reported on a very successful ‘compression only’ first aid course.

3837    Items for Next Agenda:

            a)Footpath

            b) CCTV

            c) Rural Challenge Newsletter

            d) Risk Assessment

            e) Risk Assessment for Health & Safety

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3838    To resolve to grant permission for the Finance and General Purposes Committee to act on behalf of the Council until the next meeting of the Parish Council on Tuesday 5^th September 2006: It was resolved unanimously to grant this permission.

Chairman……………………………………………..                                                                  Date:………….     566