Minutes July 2010

Minutes of the meeting of Tattershall with Thorpe Parish Council held on Tuesday 6^th July 2010 at 7.15pm in Tattershall Library & CAP.

There were 5 members of the public present, Cllrs Barrack, Coulber, Leggate, Meanwell, Harness, Hogg, Mrs Pow, Roberts, Mrs Shaw, Mrs Roberts and Mrs Dawson plus clerk Mrs Elliott.

Public Forum:            The public session commenced at 7.16pm with a report from the Community Development Officer from RAF Coningsby advising of two part time youth support workers posts and 4 weeks of summer holidays activities for all ages which will mainly be held at Clinton Park Activity centre.  The residents from Tattershall Lakes also spoke regarding their ongoing concerns with council tax and planning/enforcement.  Details of recent correspondence between the parish council and ELDC were given and it was concluded that the response is not satisfactory.  The clerk was requested to write to Mr Howells to invite him to our next parish council meeting to allow him the opportunity to address the concerns of residents and councillors.  Details of how to contact the ombudsman were to be sought and passed to the residents.  3 member of the public left the meeting at 7.35pm.  It was also requested for the clerk to contact Gartree School regarding the amount of rubbish at the front of school.

2010/028         Chairman’s Report – Cllr Shaw advised those present she had attended the Annual Reception on Camp, the Veterans Day and the Youth Achievement Awards presentation on behalf of the council.  Thanks were offered to Cllr Mrs Pow for her work with the YAA.  The annual footpath walking had taken place on the last two Thursday’s in good weather and Cllr Pick had attended Buckingham Palace also on behalf of the council.

2010/029         Apologies – It was resolved to accept the apologies received from Cllrs Haynes, Harvey, Kay and Pick.

2010/030         Declarations of Interest in accordance with 2000 Local Government Act were given by Cllrs Barrack, Hogg and Dawson for item 12c and Cllr Barrack for items 12b and 12e.

2010/031         Notes – It was proposed, seconded and resolved unanimously that the notes of the last meeting held on 1^st June 2010 having been previously circulated were approved as a true record of the minutes, chairman signed and dated.

2010/032         Clerks Report on matters outstanding

a)      Bus Shelter – details of forthcoming works to be carried out were given.  It was requested for money to be set aside for the purchase of paint if required after the refurbishment at the September meeting.

b)     Land at Castleview – the clerk gave an update of the situation and it was resolved for the clerk to pursue S106 with ELDC planners and also continue to chase the original developer.

c)      Tattershall Lakes – this matter has already been dealt with during the public forum.

d)     Kier at Hunters Lane – letters have been sent and received regarding the erection of a notice board at the junction with Hunters Lane and Hunters Chase – permission is still being sought.

2010/033         Financial Matters

a)                  Payment of accounts – were approved as per the list below:

b)                 Addition of J Roberts to bank Mandate – It was resolved that Mr J Roberts, Vice Chairman is to be added to the list of account signatories and the form was completed.

c)                  Donation to Thorpe Camp – it was resolved to make a donation of £25 for the use of the meeting room for the Thorpe Annual Parish Meeting in May.

d)                 Extra Links – the clerk has received a quote from Fattorini’s for £372.86 plus P&P and VAT.  This was thought to be expensive, alternative quotes are to be sought and details brought to the September meeting.

e)                 Charity Donation – it was confirmed that there is £200 available for donations and it was resolved that this should be split equally between the Luncheon club and Marian Dunmore.

2010/034         Risk Assessment Report – Cllr Barrack advised the meeting of his difficulties in carrying out this task and that arrangements had been made to hand over this duty to Cllrs Hogg and Harness.  The council accepted this proposal and thanked Cllr Barrack for the work he has done.  The clerk is to find out if there are any training courses available for risk assessment.  It was resolved to nominate Cllr P Hogg as flood Warden, Emergency and Safety Officer.  This risk assessment will be carried out this month and a report will be given at the September meeting.

2010/035         Village Emergency Plan – this document is to be reviewed and updated and will then need to be put on the county council website.

2010/036         Parish Plan – this document is now at the printers and limited copies will be available at the September meeting.

2010/037         Clerk and Councillor Training – the clerk has circulated copies of the training courses available and several cllrs requested to attend.  The clerk will keep a record of Continual Professional Development for each councillor and cllrs should advise the clerk of any relevant courses they attend.

2010/038         Market Place & Greens, several items were discussed including

a)                  Best Kept Garden Competition – following the results of the first round judging the independent judge has been appointed and results will be announced at the September meeting.  Cllrs Shaw and Barrack advised of their availability for assistance if required.

b)                 Best Kept Village Competition – Tattershall have not got through to the next round and Tattershall Thorpe are in the past winners category and so will be judged in August.  Cllr Shaw also advised of the donation of daffodil bulbs which require planting – a working party will be required.  Several locations were suggested.  The clerk was requested to send a letter of thanks to Mr Russell Green.

2010/039         Planning Matters

a)                  S/175/00734/10- FPP given – 3 Butts Lane, Tattershall

b)                 S/175/00732/10 – FPP Given – Tattershall Country Park – entrance feature.  3 councillors with interest left the meeting.

c)                  Tesco Appeal – App/D2510/A/10/2129126 – The deadline for sending extra comments on this matter is 21^st July and it was discussed whether there was anything else for the parish council to say on the matter.  It was agreed that traffic to/from the proposed site is a major issue.  Meetings and telephone calls have also taken place between the PR Company representing Tesco and Cllrs Harvey, Shaw and Avison.  It was resolved that Cllr Shaw would draft a letter of reply to the inspector and encourage the local schools to write stressing the current difficulty with road crossings.  3 councillors returned to the meeting and one member of the public left the meeting at 8.40pm.

d)                 S/175/00618/10 – Outline Planning Permission, Mrs I lea

e)                 S/175/00846/10 – Away Resorts – consent to display an advertisement.

f)                   S/175/00684/10 – Swinton Group – notice of split decision.

2010/040         Reports on outside meetings – Cllr Barrack had attended the Veterans Day.  Cllr Shaw advised she will be attending a Police meeting on 21^st July and that if anyone has anything they wish her to discuss they should contact her directly.

2010/041         County Councillors Report – Cllr Mrs Harvey’s report was given in her absence – the Halifax Building Society agency is closing and the parish council are to write to Lloyds TSB to ask for longer opening hours.  District Councillors Report – Cllr Mr Avison was not present.

2010/042         Items for next agenda and date for next meetings – Risk Assessment Update, Paint for Thorpe, Foot path report, Parish Plan, Christmas Tree Lighting Ceremony

a)                  Full Council Meeting – Tuesday September 7^th 2010.

There being no further business the meeting closed at 8.50pm

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