Minutes July 2009

Minutes of the Meeting of Tattershall with Thorpe Parish Council held on Tuesday 7^th July 2009, at 7.15pm at Tattershall Library and CAP

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Public Forum:  Prior to the meeting a public forum took place.

Chairman’s Report:  The Chairman reported that a presentation to commemorate ex Cllr H Barrack’s many years of loyal service had taken place.  The Chairman reported that the latest issue of the Coningsby & Tattershall newsletter was being sponsored by the parish council. 

Present:  Cllrs. R. Pick (Chairman), C. Dawson, S. Coulber, B. Harvey, J. Roberts,

G. Harness, P. Barrack, P. Day, N. Leggate, J. Meanwell, B. Abbiss,

B. Haynes and Mrs J. Girling (Clerk).

4289    Apologies from Cllrs. Wayman, Shaw and Pow were accepted by full council.

4290    Declarations of Interest in accordance with the 2000 Local Government Act: Declarations of interest were made by the following Councillors:

            Cllr. R. Pick – Agenda Item 7b – Tesco (spouse employed in retail trade)

            Cllr. P. Barrack – Agenda Item 7b – Tesco (shop keeper in village)

Cllr. C. Dawson  - Agenda Item 7b – Tesco (business owner)

4291        Notes:   It was proposed, seconded and resolved unanimously that the notes of the last meeting held on 2^nd June 2009, having been previously circulated, were approved as the Minutes and signed as a true record.

4292        Clerk’s Report:  The clerk reported that a reimbursement of £40 for the Lease registration fee had been received from LCC.  The clerk reported the vandalised fencing on Masons Lane had been reported.  The clerk reported that the hedge to the rear of 13 to 16 Cromwell Place would be pruned shortly.  The clerk reported that she was still waiting to hear from Jackson Homes regarding the land on Castleview.  The clerk reported that there had been no response from Gartree School regarding the litter issue.

4293        Financial Matters:

a)         It was proposed, seconded and resolved that the following payments be approved:

Payee                         Goods/Services Provided              Amount         Chq No.

LCC                             Gas usage April 08 to March 09         12.55               400173

Mr A Jackson              Grass cutting                                      944.00             400174

NALC                           Re-accreditation fee Quality Council  58.75               400175

Mrs J Girling                Reimbursement postage/copying      14.89               400176

Mrs J Girling                Clerks salary & expenses                   448.13             400177

HM Rev & Customs    PAYE contributions                             121.02             400178

Newton Newton           Union Jack flag Thorpe                       59.50               400179

Chairman………………………………………………..                                               703

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b)         It was proposed, seconded and resolved to approve the quarterly budgetary information.

c)         It was proposed, seconded and resolved to approve the payment of £58.75 for re-accreditation of Quality Council status.

d)         Internet connection – More information is to be compiled for the September meeting.

e)         Annual Report – It was proposed, seconded and resolved to accept the ELDC quotation of £123.00 to print 1300 copies of the Annual Report.

            4294    Planning:

a)         Reference S/176/02833/08 – Appeal by Mrs White

Land at The Poplars, Kirkby Lane, Tattershall Thorpe

Outline erection of a bungalow and detached garage

            Appeal dismissal

            Shoulder of Mutton Alley, Chapel Lane, Tattershall Thorpe

Removal of 4 conditions attached to the planning permission for the change of use, conversion of, extension and alterations to, existing garage/store to provide a holiday unit and parking.

b)         Proposed Tesco store: Cllrs Barrack and Dawson declared an interest and left the room.  Cllr. Pick declared an interest.

            (i) Lack of parking spaces outside Fortescue Arms -  Cllr. B. Harvey will look into this issue.

            (ii) Cllr Harvey advised that a meeting had been arranged with Mr James Howton on Tuesday 14^th July at 6pm in the Parish Office.

c)         The Parish Plan presentation by Janet Clark would take place on Tuesday 8^th September at 7pm.

4295    Correspondence:

a)         Lincolnshire Road Safety Partnership – It was proposed, seconded and resolved to give approval for mobile safety cameras to be sited on Lodge Road.

b)         NALC –The annual conference would take place on the 4^th and 5^th September at the Royal College of Physicians, London.

c)         FWAG – A summer farm walk would take place at Doddington Hall on the 9^th July at 6.30pm.

d)         CPRE – A letter of thanks for the affiliation fee had been received.

e)         ELDC – A local development framework questionnaire had been received.

f)          Community Lincs – Tattershall had not been placed to enter the second round of the Best Kept Village Competition.  A total of 102 out of 120 marks had been gained.

Chairman………………………………………….

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4296    Market Place & Greens: 

a)         Flag Raising Report – No report.

b)         Best Kept Garden competition – The clerk reported that the Chairman of the Woodhall Spa Gardeners Association, Mrs Holmes, had agreed to judge the competition. 

c)         Litter Bins – Following a site meeting with Mr Sollis, ELDC Cleansing Department, Cllr. B. Abbiss reported that Mr Sollis would provide a number of second hand combination bins which would be installed from week commencing 19^th July.  90% of the bins would be free of charge.

d)         Wooden litter bins – It was proposed, seconded and resolved that the bins be renovated by wire brushing and coating with clear preservative.

4297    Public Lighting & Amenities Matters:

            a)         Street lighting along North Road, Tattershall Thorpe – The Parish Plan survey had shown no interest in this facility.

            b)         Allotments – Only 5 requests from Tattershall electors had been received. 

4298        Tattershall Carr:  It was proposed, seconded and resolved to invite a representative from the Woodland Trust to attend the next parish council meeting.

4299        Annual Dinner: It was proposed, seconded and resolved to retain the dinner fund of £263.

4300        Request for presentations at parish council meetings:  It was proposed, seconded and resolved that local organisations give presentations by invitation only.

4301        Parish Office: The clerk reported difficulties experienced in the CAP with regard to a supply of hot water and cleanliness of toilet facilities. These problems were being addressed by LCC.

4302        Quality Council Re-accreditation: 

a)                  Training criteria – It would be necessary to formulate a Statement of Intent of Training for members and staff.  Cllr. R. Pick would supply a matrix.

b)                  Training courses – A programme of training courses had been supplied by Lincs2gether.

Chairman………………………………………..

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4303    Report from County and District Councillors and any other outside bodies:  Cllr. B. Harvey reported that the Market Place would be closed from September 14^th to October 12^th.  Cllr. B. Harvey reported that vehicles were parking on the approach to the railway crossing near Thorpe Place.  It was proposed, seconded and resolved to write to the police.  It was proposed, seconded and resolved to contact ELDC with regard to the unmade up road at The Covert.

4304    Reports on Outside Meetings:  There were no reports.

4305        Items for Next Agenda:  Proposed Tesco development – highways report

4306    Finance and General Purposes Committee

It was proposed, seconded and resolved that the Finance and General Purposes Committee act on behalf of the Council until the next meeting of the council on Tuesday 1st September 2009.

Chairman………………………………………     Date……………………………..

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