Minutes July 2008656 Minutes of the Meeting of Tattershall with Thorpe Parish Council held on Tuesday 1st July 2008, at 7.15pm at the Holy Trinity Primary School, Tattershall |
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Chairmans Report: The Chairman reported that the Clerk would be on holiday from 2nd to 9th July inclusive. The Chairman reported that to date Councillors and members of the public had walked 3 of the 4 parish footpaths. The Chairman thanked everyone involved in the recent village clean up. Present: Cllrs. R. Pick (Chairman), G. Shaw, P. Barrack, S. Coulber J. Meanwell, N. Leggate, B. Harvey, J. Roberts, J. Pow, B. Wayman, B. Abbiss, G. Harness, H. Barrack and Mrs J. Girling (Clerk). 4195 An apology from Cllr. P. Day was approved by the full council. 4196 Declarations of Interest: Declarations of interest were made by the following Councillors: Cllr. R. Pick Agenda Item 7b Tattershall Country Park (Personal Interest use of facilities) Cllr. R. Pick Agenda Item 12 Lincs Aggregates Levy (Personal Interest employee of aggregates industry) Cllr. R. Pick Agenda Item 19a Co-option of new councillor (Personal Interest family member) Cllr. B. Harvey Agenda Item 12 Lincs Aggregates Levy (Personal Interest relative farms next to the area) Cllr. B. Harvey Agenda Item 19b Lincolnshire Police (Personal Interest) Cllr. J. Pow Agenda Item 19b- Lincolnshire Police (Prejudicial Interest friend of instigator of report scheme) Cllr. G. Harness Agenda Item 7b Tattershall Country Park (Personal Interest family connection) Cllr. P. Barrack Agenda Item 7b Tattershall Country Park (Prejudicial Interest business involved) 4197 Notes: It was proposed, seconded and resolved unanimously that the notes of the last meeting held on 3rd June 2008, having been previously circulated, were approved as the Minutes and signed as a true record. 4198 Clerks Report: The clerk reported that ELDC Cleansing advised that they would pass on the request to empty bins on Mondays to the supervisor in order to alter the work programme. The clerk reported that Mr Andy Huskinson, Car Park Manager, was still attempting to determine the rules and regulations regarding disabled bays in free car parks. The clerk reported that the Countryside Access Promotion Officer, LCC would shortly produce a leaflet of walks in Tattershall and Tattershall Thorpe. Chairman 656 657 4199 Financial Matters: a) It was proposed, seconded and resolved that the following accounts be paid. Payee Goods/Services Provided Amount Chq No. Mrs J Girling Clerks Salary & Expenses £478.46 400073 HM Rev & Customs PAYE contributions £66.53 400074 Mrs J Girling Re-imbursement postage £28.88 400075 Mr A Jackson Grass Cutting 8.6.08 £495.00 400076 Mr H Chapman Renovation of parish seats £186.00 400077 LCC Photocopies May 2008 £24.68 400078 Chris Cook Printers Parish Plan expenditure £98.00 400079 b) It was proposed, seconded and resolved that the quarterly budgetary information be approved. c) To consider the purchase of O.S. maps of the parish Cllr. S. Avison advised that he would source a supply of maps from ELDC. d) It was proposed, seconded and resolved that Mr Chapman be asked to repair the notice board at Tattershall Thorpe. 4200 Planning and Licensing: a) There were no reported decisions on planning applications. b) Tattershall Country Park Cllrs. R. Pick, P. Barrack and G. Harness declared an interest and left the room. A report had been received from the Principle Planning Enforcement Officer. The owner of the site had been informed that planning permission was required for change of use of the land for the sale and display of caravans. Due to their location fronting on to Sleaford Road, this was considered unacceptable. The position regarding the display and sale of motor vehicles was as stated above. The officer has consulted LCC Highways as to whether they thought the work to widen the access was acceptable based upon its planning merits. 4201 Parish Office: The Clerk reported that the telephone number of the parish office was 01522 550347. Cllr Shaw reported that the photocopier was extremely slow and laborious, causing the clerk to lose time. It was reported that the official opening ceremony would take place on 16th July at 2pm. The sub-lease for the parish office had been received from Legal Services and subsequently circulated to members. Various concerns were raised, particularly with regard to Clause 3.1 relating to Rent and Other Payments to Landlord. It was proposed, seconded and resolved that Cllr. B. Harvey and the clerk would attempt to resolve these issues. Chairman .. 657 658 4202 Correspondence: a) Victim Support Lincolnshire A donation request had been received and it was proposed, seconded and resolved that this be considered at the annual Finance & General Purposes meeting. b) Lincoln and Lindsey Blind Society A letter of thanks for the £25.00 donation had been received. c) East Lindsey Citizens Advice Bureau A letter of thanks for the £50.00 donation had been received. d) ELDC Standards Committee The next meeting was to be held on Friday 4th July 2008. e) Senior Citizens Tea Party A letter of thanks for the £50.00 donation had been received from Mrs Dunmore. f) WRVS A letter of thanks for the £30.00 donation had been received. g) ELDC Correspondence had been received regarding BTs proposal to re-align payphone provision. It was proposed, seconded and resolved to reply stating that the houses on East Drive would soon be fully occupied. 4203 Annual Report 2007/2008: a) The content of the report was agreed. b) It was proposed, seconded and resolved to have the Annual Report printed by ELDC and delivered through the Target Newspaper. 4204 Market Place and Greens Matters: a) Flag Raising Report Cllr. G. Shaw reported that the flag had been raised on 4 official and 5 unofficial occasions. b) Best Kept Garden Competition: (i) The Chairman asked that the clerk be informed of finalists. (ii) The clerk reported that Mrs. Maureen Trafford had agreed to judge the competition. c) Correspondence had been received from LCC regarding the Free Trees for Parishes Scheme. This was passed to the Tree Warden for her attention. d) Following inspection Cllr. B. Abbiss reported that 4 litter bins were required in various areas of the village. Cllr. S. Avison advised that he would research the possibility of acquiring them through ELDC. e) The ownership of the triangular piece of land at the junction of Thorpe Road and the railway crossing was queried as it was currently full of rubbish. It was proposed, seconded and resolved to write initially to Kier Homes. f) A request had been received from a resident of Tattershall Thorpe to place a Preservation Order on the row of maple trees on North Road. The clerk was instructed to make enquiries.
Chairman .. 658 659 4205 Public Lighting and Amenities: a) Aggregates Levy Sustainability Fund - Cllrs R. Pick and B. Harvey declared an interest and left the room. The clerk reported that an application had been submitted to LCC requesting clear road boundary definition and a safe footpath area around the bus shelter at the junction of North Road and Main Road, Tattershall Thorpe. 4206 Presentation by Lincolnshire Probation Service: It was proposed, seconded and resolved to contact local parish councils to assess interest in jointly attending the presentation. 4207 Christmas Tree Lighting Ceremony: Cllr B. Wayman reported that she had been in touch with the local schools and discussions were taking place. 4208 Reports from District and County Councillors and any other outside bodies: Cllr. S. Avison reported that ELDC had withdrawn from the Eco Town project. Cllr. S. Avison reported that if police capping was confirmed, ELDC would have to re-run Council Tax bills. A report was given on behalf of the Tree Warden. Various tree issues had been reported and were awaiting attention. A tree walk had been planned for 22nd October. Cllr. B. Harvey reported that flooding on Pauls Lane was very bad. The pillars for the end of Masons Lane were on schedule. The grass verges had been cut where the main roads met the side roads, which unfortunately revealed large quantities of litter. 4209 Reports on Outside Meetings: - No report. 4210 Items for next agenda: Community Access Point Safety Officers Report Tattershall Country Park Lincolnshire Probation Service 4211 It was proposed, seconded and resolved to give permission to the Finance and General Purposes Committee to act on behalf of the Council until the next meeting of the parish council on Tuesday 2nd September 2008. 4212 It was proposed, seconded and resolved to go into closed session in order to discuss the following: a) Co-option of a councillor. Cllr. R. Pick declared a personal interest and left the room. It was proposed, seconded and resolved to co-opt Mrs Caroline Dawson as councillor. b) Lincolnshire Police. Cllrs. J. Pow and B. Harvey declared an interest and and left the room. It was proposed, seconded and resolved that the clerk write to PC Bustin to determine the function of the police at parish council meetings. There being no further business, the meeting closed at 9.30am. Chairman Date 659 |
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