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Minutes of the Meeting of Tattershall with Thorpe Parish Council held on Tuesday 6^th July, 2004, at 7.15pm at the Holy Trinity Primary School, Tattershall

Present: Mrs. G.M.F. Shaw- Chairman, S. Coulber – Vice-Chairman, K.V. Newholm, J.G. Porter, H. Barrack, M. Moss, B. Harvey, N. G. Leggate, C. Norman, R. Pick, S. Avison and Mrs. T. Wall (Clerk)

 Public Forum: During the Public Forum the Chairman and members of the Council congratulated Cllr. R. Pick on his recent marriage.  The Chairman presented two cheques each for £50.00 to the mens and womens section of the Royal British Legion.  Cllr. Barrack accepted the donations.

3451     Apologies:  Were received from: Cllr. I. Moses, J. Meanwell, P. Barrack and B. Wayman

3452     Declaration of Interests: Councillors declaring an interest were: R. Pick – Correspondence 5d: Footpath 222, J. Porter – Correspondence 5d: Footpath 222 and K. Newholm – Correspondence 5a: Clinton Park Primary School.

3453     Minutes: It was proposed, seconded and carried unanimously, that the minutes of the last meeting held on 1^st June 2004, having been previously circulated were approved and signed following one amendment.

3454     Clerks report on matters outstanding: The Clerk reported to members that the Microsoft Frontpage package had been purchased.

3455     Correspondence:

Clinton Park Primary School: A letter was read having previously been circulated advising members that there were two vacancies for LEA Governors at the school.  Cllr. M. Moss declared an interest. 

Parochial Church Council: A letter was read having been previously circulated.

CPRE: A letter was read inviting members to attend the AGM at 7.00pm on Wednesday 7^th July, 2004.

LCC – Footpath 222: A letter was read stating that they have decided to abandon the proposal to adopt the bridge and divert the public footpath 222.  The Clerk was asked to forward a letter to Lincolnshire County Council expressing the wish of the Council to have the original bridge reinstated to ensure continuation of Footpath 222.

National Trust: A letter was read regarding the lighting column at the bowling green.

3456     Local Plan Deposit:

Having circulated the first deposit to all members and following a discussion, the clerk was asked to forward the comments of the Council to East Lindsey District Council for their consideration.

3457     CCTV: Following receipt of the written quotation from Alarm Lines at a cost of £14128.00 + VAT and a full discussion it was proposed seconded and carried unanimously that the Council sub committee meets with C.A.T.S. to discuss the next steps to install the CCTV System.

3458     Financial Matters:

To resolve payment of accounts: It was proposed, seconded and carried unanimously that the following accounts should be paid and relevant invoices were presented.

1.                   £ 380.00           Salaries

2.                   £   45.41           Gartree School – Photocopying

3.                   £    6.50           LALC – Email version of standing orders

4.                   £ 450.00           Arthur Watson – Design work for map

5.                   £ 205.95           PC Business World – Microsoft Frontpage and Ink

6.                   £ 867.80           Mitchel & Struthers – grasscutting

It was proposed, seconded and carried unanimously that the following payments, under Section 137 of the 1972 Local Government Act, be paid.

7.                   £   69.77           S.B. Barker – Xmas tree light bulbs

Quotation from Sprint Signs: A quotation was received and circulated to members for sign writing for the two village notice boards at a cost of £20.00 per notice board.  It was proposed, seconded and carried unanimously that the quotation be accepted and the work be carried out.

Web Site Inclusion Fee: A full discussion took place to decide whether to charge for exchanging links to other web sites.  It was proposed, seconded and carried unanimously that this should be carried out for no charge.

Revesby Playscheme:  A letter requesting funding for the annual playscheme was read having been previously circulated to members of the Council.  The Clerk was asked to forward a letter advising that this will be discussed at the Finance and General Purposes Committee meeting as this years budget had already been set.

3459     Reports from County Councillors: 

Cllr. B. Harvey reported on highways matters relevant to the parish and updated members on the situation with the footway along Lodge Road.

Cllr. S. Avison reported on the staffing re-shuffle at East Lindsey District Council.

3460     Market Place and Greens Matters:

Flag Raising Report: The Chairman reported that the flag had been flown on two official occasions and four unofficial occasions during June.

Report by Cllr. H. Barrack: Cllr. Barrack expressed his thanks to Cllr. Avison and Moss for helping to make the Parish Dinner a success. Cllr. Barrack reported that he had taken a trip around the two parishes with representatives from Mitchell and Struthers to show them the areas which the Council are not satisfied with. The Clerk was asked to request the road sides be sprayed to eliminate the growing weeds.  Cllr. S. Avison reported that a ‘pushover’ test had been carried out on the gravestones in the Churchyard and none appear to be at risk at the moment.  The Chairman advised that as the grass cutting contract is due for renewal, the Clerk would take the necessary steps to put the wheels in motion in time for the next meeting of the Council.

Best kept Garden Competition: The Chairman requested all members forward nominations for the competition to the clerk.  It was decided to ask Mr. Peter Taylor from Coningsby to judge the final round.

3461     Public Lighting and Amenity Matters:  

The Chairman gave a brief report on the recent footpath walking and set a date for Thursday 15^th July to walk the remaining footpath from Kirkby on Bain.  The written report will be available in time for the next meeting of the Council.

3462     Planning and Licence Applications:

Planning Applications - Granted: The following applications have been granted full planning permission, following the recommendations from the Planning Committee being forwarded to the District Council for consideration.

S/176/00702/04 – Mrs. K. Thompson: Rear extension to existing bungalow to provide a conservatory.

S/175/00763/04 – Mr & Mrs K Taylor: Extension and alterations to existing dwelling.

3463     Reports on Outside Meetings:

Cllr. G. M. F. Shaw reported on various meetings attended in June.  Cllr. Shaw also reported that she had attended a meeting with Cllr. P. Barrack at East Lindsey District Council to arrange for the publication of the new village guide.  East Lindsey had agreed to subsidise the cost of the leaflet to the amount of £500.00.  The total cost to produce the leaflets is to be approximately £570.00.

Cllr. H. Barrack reported on the meetings attended at the Local Community Council and the Southern Area Committee.

3464     Items for Next Agenda:

Holy Trinity School Friends of the School Committee regarding the Christmas fair.

Notice boards for Clinton Park and Castlefields.

3465     Permission for Finance And General Purposes Committee to act on Behalf of the Council:

It was proposed, seconded and carried unanimously that the Parish Council give authority to the Finance and General Purposes Committee to act on behalf of the Parish Council from the date of this meeting until the next meeting of the Council on Tuesday 7^th September 2004

There being no further business, the chairman closed the meeting.

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