Minutes June 2009 |
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699 Minutes of the Meeting of Tattershall with Thorpe Parish Council held on Tuesday 2nd June 2009, at 7.15pm at Tattershall Library and CAP Public Forum: Prior to the meeting a public forum took place. Chairmans Report: The Chairman reported that the Annual Dinner had been extremely successful, with 74 people in attendance. The Chairman reported that the notice board had been removed from Butts Bridge due to constant vandalism. Present: Cllrs. R. Pick (Chairman), G. Shaw, S. Coulber, B. Harvey, J. Roberts, J. Pow, B. Wayman, G. Harness, P. Barrack, P. Day, N. Leggate, J. Meanwell, B. Abbiss, B. Haynes and Mrs J. Girling (Clerk). 4273 An apology from Cllr. C. Dawson was accepted by full council. 4274 Declarations of Interest in accordance with the 2000 Local Government Act: Declarations of interest were made by the following Councillors: Cllr. R. Pick Agenda Item 8b Tesco (spouse employed in retail trade) Cllr R. Pick Agenda Item 9b Cemex (employed in aggregates industry) Cllr B Harvey Agenda Item 9b Cemex (adjacent landowner) Cllr. P. Barrack Agenda Item 8b Tesco (shop keeper in village) Cllr. J. Roberts Agenda Item 9b Cemex (employee of Cemex) 4275 Notes: It was proposed, seconded and resolved unanimously that the notes of the last meeting held on 5th May 2009, having been previously circulated, were approved as the Minutes and signed as a true record. 4276 Clerks Report: The clerk reported that confirmation had been received that Tattershall had been entered into the first round of Class III of this years competition and Tattershall Thorpe had been entered into the Past Winners class. The next Southern Area Committee meeting had been arranged for Monday 22nd June 2009 in the Methodist Chapel, Coningsby at 7pm. The clerk reported that the office lease had been sent to HM Land Registry for registration. 4277 Financial Matters: a) It was proposed, seconded and resolved to pay an honorarium to Mr Bellamy. b) The report from the Internal Auditor was received. c) It was proposed, seconded and resolved to approve the system of internal audit cover. d) It was proposed, seconded and resolved to approve the Statement of Accounts for 2008/2009. e) It was proposed, seconded and resolved to approve the Annual Governance Statement. f) It was proposed, seconded and resolved that the following payments be approved: Chairman 699 700 Payee Goods/Services Provided Amount Chq No. Mr Bellamy Gatekeeping duties £125.00 400161 Mr A Jackson Grass Cutting £472.00 400162 Tattershall V. Hall Room Hire £13.75 400163 Mrs J Girling Reimbursement Xmas Tree lights £74.95 400164 ESPO Stationery £17.27 400165 Mrs J Girling Reimbursement Postage Stamps £20.70 400166 Mrs J Girling Clerks salary & expenses £448.13 400167 HM Rev & Customs PAYE contributions £121.02 400168 Mr Walsh Parish Plan fund £100.00 400169 Chas Arnold Baker Carriage charge publication £5.45 400170 HM Land Registry Register Parish Office Lease £40.00 400171 LCC Quarterly rent payment £231.50 400172 g) It was proposed, seconded and resolved to purchase a new flag for Tattershall Thorpe. h) It was proposed, seconded and resolved that the Quality Council working party consider the IT requirements for the Parish Office. 4278 Planning: a) The following decisions had been received. Planning Reference N/035/00287/09 Coningsby & Tattershall Scout Group To continue to site a storage container to store scouts and guides equipment on site of an existing storage shed which has been demolished. 15 High Street, Coningsby Full planning permission b) Proposed Tesco development The clerk was instructed to liaise with Tesco to arrange a mutually convenient date to receive their update on progress so far. 4279 Correspondence: a) Victim Support A letter of thanks for the donation of £50 had been received. b) Woodhall Spa Parish Council A letter had been received advising that Cllr David Clarke would become a member of the liaison group. c) The Royal British Legion An invitation had been received to attend Armed Forces Day celebrations. Chairman . 700 701 4280 Annual Report: It was proposed, seconded and resolved that the annual report be printed by ELDC and delivered by Target Newspapers. 4281 Market Place & Greens: a) Flag Raising Report Cllr. G. Shaw reported that the flag had been flown on three occasions last month. b) Best Kept Garden competition It was proposed, seconded and resolved to ask the Chairman of the Woodhall Spa Gardeners Association to judge this years competition. c) Report from Committee: (i) The committee advised that the most appropriate site for a bottle bank was in the car park. (ii) Uncut area of grass on Castleview: It had not been possible to progress this matter. Cllr. R. Pick advised that he would supply contact details for Jackson Builders. It was also suggested to contact ELDC to seek their help. d) St Georges Day: It was proposed, seconded and resolved that the St Georges Day flag be flown on the 23rd April in future years. 4282 Public Lighting & Amenities Matters: a) Litter bins Cllrs Wayman and Abbiss advised that a site meeting would shortly be held with Mr M Sollis, ELDC Cleansing Department, to assess requirements for litter/combination bins. It was proposed, seconded and resolved that a further letter be sent to the Head Teacher of Gartree School about the amount of litter escaping from the site. b) Graffiti It was proposed, seconded and resolved to write to Somerfields requesting that the graffiti be removed from the wall at the back of the supermarket. 4283 Maintenance of Tattershall Thorpe War Memorial: It was proposed, seconded and resolved to apply for a grant through the Small Grants Scheme of the War Memorials Trust using the quotation received from Wm. Kent (Memorials) Ltd. 4284 Masons Lane: It was proposed, seconded and resolved to request a site meeting with Highways before any further work was carried out. 4285 Speeding Vehicles: The possibility of moving speed restriction signs further away from the speed restricted area was discussed. It was proposed, seconded and resolved to write to Highways requesting their help. It was proposed, seconded and resolved to write to Lincolnshire Road Safety Partnership requesting the results of the survey carried out on Lodge Road. Chairman .. 701 702 4286 Report from County and District Councillors and any other outside bodies: Cllr. S. Avison reported that ELDC were currently negotiating with Boston and Spalding to merge some services. ELDC Housing Department were working with the Citizens Advice Bureau in Skegness regarding house re-possession. Cllr. B. Harvey reported that a resident of Carwood Crescent would like to see the recently cut down tree replaced. 4287 Reports on Outside Meetings: Cllr. P. Barrack reported that the training session on Democracy and Citizenship referred purely to Parish Plans. 4288 Items for Next Agenda: Street lighting in North Road, Tattershall Thorpe Annual Dinner proceeds To advise date for Parish Plan update by Janet Clark Chairman Date .. 702 |
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