Annual Report

Minutes of the Meeting of Tattershall with Thorpe Parish Council held on Tuesday 6^th June 2006, at 7.15pm at the Holy Trinity Primary School, Tattershall

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Public Interval: Rebecca Wakefield, Community Development Officer from RAF Coningsby attended the meeting to introduce herself and explain a little more about her role in the community.  Rebecca volunteered her services to the Tattershall with Thorpe Hub Steering Committee.

Chairman’s Report: The Chairman thanked all Councillors for their support at the very successful Parish Dinner, in particular the dinner committee and Cllr. Moss for her hard work throughout. Unfortunately the Chairman also reported on the unfortunate error made by the Petwood Hotel and read the letter of apology received.

Present: Cllr. S. Coulber–Chairman– R. Pick -Vice Chairman, Cllr. G.M.F. Shaw, K.V. Newholm, H. Barrack, P. Barrack, J.E. Meanwell, B. Wayman, J. G. Porter, B. Harvey, J. Pow, M. Moss, and Mrs. T. Wall (Clerk).

3806          Apologies: were received from Cllr. H. Barrack and M. Moss and approved by the full Council.

3807    Declarations of Interest: Declarations of Interest were made by the following Councillors:

            P. Barrack – Agenda item 8h ‘Charter 88’ (Prejudicial interest being a small business owner within          the parish)

            P. Barrack – Agenda item 16b ‘HERS Scheme’ (Prejudicial interest being a business owner within          the area being considered)

3808    Minutes: It was proposed, seconded and carried unanimously, that the notes of the last meeting held on 2^nd May 2006, having been previously circulated were approved and signed as the minutes of the meeting following one amendment.

3809    Clerks Report on Matters Outstanding:

            Dog Waste Bin: The Clerk reported that the new bin had now been installed at the footpath between         Clinton Park and Cromwell Place.

            Clerk Vacancy: The Clerk reported that three applications had now been received and it was decided       to set the interview date as Wednesday 28^th June at Gartree School. Cllrs: Coulber, Pick and           Shaw will be on the interview panel.

3810    Financial Matters:

a)VAT Claim: The Clerk reported that the Vat Claim has now been received in full.

b) To resolve to pay honorarium to Mr. Bellamy: It was proposed, seconded and carried unanimously to pay Mr. Bellamy for gate keeping duties

c) To Resolve payment for the LALC Annual General Meeting: Three delegates are to attend the seminar; therefore it was proposed, seconded and carried unanimously to pay £52.50 to the LALC.

d) Holy Trinity Church request for donation: Following a full discussion on this matter, members decided to vote on the proposal to donate funds.  It was resolved by 2 votes for and 6 votes against with 4 abstentions not to contribute to the concert.

         d) To resolve to pay a donation to Thorpe Camp Visitor Centre: It was proposed, seconded and carried unanimously to contribute £25.00 to Thorpe Camp Visitor Centre for use of the meeting room for the Annual Parish Meeting of Tattershall Thorpe electorate.

e) Tattershall Village Hall Accounts: The accounts for the year ending March 2005 and March 2006 were presented to the Council.

f) Payment of Accounts: It was proposed, seconded and carried unanimously that the following accounts should be paid and relevant invoices were presented to the Council for approval:

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3811    Planning Applications:

Planning Applications - Granted: The following applications have been granted full planning permission, following the recommendations of the Planning Committee being forwarded to the           District Council for consideration.

            S/175/00519/06 – Mr & Mrs Jagger: Erection of a detached double garage with workshop over

                                       31 High Street, Tattershall

            S/176/00534/06 – Mr. Carter: Extension to existing bungalow to provide a conservatory

                                       Woodlands, North Road, Tattershall Thorpe

            S/175/00303/06 – Lady Arzomanidis: Extension to existing house to provide a new roof to provide                                        bedroom and playroom

                                         14 Castleview, Tattershall

            S/175/00386/06 – Willow Holt Limited: Consent to display externally illuminated double pole                                                 mounted sign

                                        Willow Holt Caravan and Camping Park, Lodge Road, Tattershall

            S/175/03050/05 – West Fen Construction: Erection of various houses and garages

                                        Plots 2a – 13 Farriers Way, Tattershall

            S/175/03051/05 – Mr R & Mrs L.A. Sumner: Erection of terrace of 3no. houses and garages

                                        Plots 1, 1A and 2, Farriers Way, Tattershall

3812    Correspondence:

            Tattershall Holy Trinity Primary school: A letter having been previously circulated to members was       discussed regarding the Annual Christmas Fair. The Council felt that this response was unsatisfactory          and supported Clinton Park Primary Schools request to join in the activities for the Annual Christmas Fair.  The Clerk was asked to respond to the letter.

            ELDC: Details of the next Southern Area Committee meeting was circulated to members together            with the schedule of forthcoming meetings.

            ELDC: A letter having been previously circulated to members was discussed regarding footway    lighting from Blacksmiths Corner to Curzon Estate. Three sites which the members felt required           lighting were indicated on the map to be returned by the Clerk.

            West Fen Construction: A letter having been previously circulated to members was discussed      regarding Dog Waste Bins for the open space area on the estate. The Clerk was asked to forward this    letter to Mr. P. Danby at the Highways Department for comment and to request clarification of the      implications of   the contract.

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            Anwick Forge: Members were made aware of an event called ‘Art on the Map’ whereby Anwick           Forge    will be taking part with open days on 27^th May, 3^rd June and 17^th June. The Clerk also asked    the Council to approve a letter be sent directly to East Lindsey requesting direct payment of the      account.           

            LCC Library: Details of the new opening hours for the Tattershall and Coningsby Library were    circulated to members.

            Witham Valley Conference: Cllr. Pow will attend this conference.

            Charter 88: The Council agreed with the Charter and signed the declaration of support

3813    Annual Newsletter:

          a) Ideas for Next Annual Newsletter: The Clerk requested ideas for the annual newsletter.  Cllr Shaw       will write a paragraph on the annual walks to be included.

          b) Printing and Distribution of Annual Newsletter:  It was resolved, seconded and carried unanimously    to have ELDC print the final document and have it distributed by Target Newspapers as last year was      very successful.

3814    Equal Opportunities Document: Having read the document it was resolved, seconded and carried unanimously that it be accepted and was duly signed by the Chairman.

3815    Parish Council Office:

a)Report on outside meeting with Mr. R. Young from Lincolnshire Development: Cllr. Coulber briefed members of the council on the meeting with Lincolnshire Development. Cllr. P. Barrack together with the Clerk updated members on the proposed Multi-Use Centre and advised members that the Business Plan is development well, to be used as a working document to aid grant funding.

b) Discuss options: Having circulated a document detailing the cost implications and comparisons of an office at Castle Glass or an office at Gartree School, it was proposed, seconded and carried unanimously to accept the office at Gartree School on a temporary basis to help increase the profile of the Council.  This would ensure a good base to be able to work on the Multi-Use Centre at an appropriate and more realistic pace.

c) View Business Plan: Having discussed this document the Clerk was asked to arrange a meeting with surrounding Councils within a 5 mile radius and Lincolnshire Development to gauge interest in the project.  A date was set for Tuesday 27^th June at the Holy Trinity Primary School to begin at 7.00pm

d) Appoint Steering Committee: It was felt that this should be considered at the aforementioned meeting.

3816    L.I.V.E.S.: Eight Councillors wish to take part in the first aid training with Mr. Wood.  The Clerk was asked to arrange for training to be held on Thursday 15^th June.

3817    Reports from District and County Councillors:

District Cllr. Avison advised members that the new Chairman of East Lindsey District Council is Councillor Lawrence Taffinder from Sibsey and the Vice-Chairman is Councillor Janet Harrison from New York.  Cllr. Avison also updated members on the Wheelie Bin situation.

3818    Market Place and Greens Matters:

         a) Flag Raising Report: Cllr. Shaw reported that the flag had been flown on 5 occasions in May, 1 unofficial and 1 official occasion during April.

         b) Best Kept Garden Competition: All entries are to be returned to the Clerk by the end of June.

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3819    Amenity matters:

            Public Convenience Facilities at the Picnic Place, Tattershall.  The Clerk was asked to forward the    comments to LCC Highways division.

            A153 – Castlefields: The Clerk was asked to report the large pothole to the Highways Division.

            Grass Cutting:  Having discussed the matter of grass cutting in the area, the Clerk was asked to   forward a letter stressing the dissatisfaction felt by the Council.

     3820    Reports on Outside Meetings:

            Annual Assembly of Electors of Tattershall Thorpe:  Councillor Coulber reported on the well     attended meeting held at Thorpe Camp Visitor Centre on Thursday 18^th May 2007.

               HERS Scheme: Cllr. Shaw reported on the meeting held to discuss the Councils contribution to the             scheme, as the proposed lamp standards and new bench were felt unsuitable to be included.

               LALC Town Parish Assembly:  Councillor Coulber reported on the meeting held at Sleaford on the                reorganisation of Local Government. The Council was asked to respond to the question ‘Does this            Parish Council want to lead at the local level or fall in with district council’s systems? The     Councillors agreed, they did want to go further  and ensure their own voice be heard.

Items for next agenda

a)         Flag Raising Money: To allocate to a worthy cause

Chairman…………………………………………….                               Date:………               562