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Minutes of the Meeting of Tattershall with Thorpe Parish Council held on Tuesday 7th June 2005, at 7.15pm at the Holy Trinity Primary School, Tattershall |
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Public Interval: Members of the public attended but no issues were brought to the Councils attention. The Chairman asked all to be vigilant regarding parking at the bowling green car park as there had recently been a spate of car thefts and damage to vehicles in the area. Present: Cllr. S. Coulber –Chairman, K. V. Newholm, J. G. Porter, H. Barrack, P. Barrack, B. Harvey, B. Wayman, J.E. Meanwell, M. Moss, R. Pick, C. Norman, H.G. Leggate and Mrs. T. Wall (Clerk) 3635 Apologies: were received from: Cllr. G. Shaw and J. Pow 3636 Declarations of Interest: Declarations of Interest were made by the following Councillors: K. Newholm – Agenda item 8b ‘To Resolve to Accept the Proposed Village Hall Loan Agreement’ (Personal Interest being a member of the committee) P. Barrack - Agenda item 9A ‘Planning Application – Somerfield Stores’ (Prejudicial Interest being a proprietor of the adjoining building being discussed) 3637 Minutes: It was proposed, seconded and carried unanimously, that the minutes of the last meeting held on 3rd May 2005, having been previously circulated were approved and signed. 3638 Appointment of Parish Council Committees 2005-2006: Committees for the ensuing year are as follows: Finance and General Purposes Planning G M F Shaw GMF Shaw S Coulber S Coulber K V Newholm K V Newholm J Meanwell B Wayman B Wayman N Leggate P Barrack B Harvey N Leggate C Norman H Barrack J Meanwell J Pow Market Place and Greens Public Lighting & Amenities G M F Shaw G M F Shaw S Coulber S Coulber K V Newholm J Pow H Barrack M Moss M Moss J Porter R Pick P Barrack J Meanwell H Barrack J Pow R Pick Current cheque signing authority Chairman (GMF Shaw) Vice-Chairman (S. Coulber) K V Newholm 3639 Appointment of Responsible Financial Officer: Following a brief discussion it was proposed, seconded and carried unanimously that Cllr. H. Barrack continue in the role of ‘Responsible Financial Officer’ 3640 Clerks Report on Matters Outstanding: Item No 3627: Vacancy of Parish Councillor - The Clerk reported that a gentleman had expressed interest in becoming a Councillor and would be forwarding a letter of application in the near future, hopefully in time for the July meeting. Item No 3632 : Licensing Matters – The Clerk reported that there would be a further presentation regarding the Licensing Act 2003 at Stickney Village Hall on Friday 24th June commencing at 7.00pm. 3641 Newsletter: The Clerk requested that members of the Council assist with the annual newsletter and forward information for inclusion. Councillors were forthcoming with ideas. 3642 Financial Matters: To Resolve Acceptance of the Annual Financial Accounts Return: Having been previously circulated, it was proposed, seconded and carried unanimously to accept the Annual Return which was duly completed and signed by the appropriate officers. To Resolve to Approve the Proposed Schedule for the Tattershall Village Hall Loan: Having been previously circulated, it was proposed, seconded and carried unanimously to accept the proposed loan agreement. The Clerk was asked to arrange for the agreement to be signed and to arrange for a formal presentation of the funds loaned by the Council of £2500.00. To Resolve to Pay Honorarium to Mr. Bellamy for gate keeping duties: It was proposed, seconded and carried unanimously to pay the quarterly honorarium to Mr. Bellamy. To Resolve payment for the LALC Annual General Meeting: Three delegates are to attend the seminar; therefore it was proposed, seconded and carried unanimously to pay £52.50 to the LALC. Payment of Accounts: It was proposed, seconded and carried unanimously that the following accounts should be paid and relevant invoices were presented. 1: 518.00 Salaries 2: 52.50 LALC – 3 delegates for the AGM 3: 125.00 Mr. Bellamy - Honorarium 4: 24.85 Mrs. T. Wall – 100 x 2nd Class Stamps and 11 sets of minutes at 0.35p each 5: 50.00 Chapel Business Services – Internal Audit of Accounts 6: 488.80 Serviceteam – Grass cutting 7: 6.75 Tattershall Engraving – Manning Trophy engraved £1265.90 3643 Planning: To consider planning application no: S/175/01094/05 – Somerfield Stores Prior to discussion, Councillor P. Barrack declared a prejudicial interest and left the room. The Council considered this application at length, looking at the full plans. The members were very pleased with the design and change of entrances to the existing building and feel it will enhance the Market Place considerably, working with the HERS Scheme. However, the members feel that a suitable customer toilet facility should be included in the scheme. They would like Somerfield to take responsibility for the cleanliness of the car park and ensure suitable security is looked into, particularly as the main entrance is away from the Market Place area. The Clerk was asked to forward comments to East Lindsey District Council for consideration, and to ensure District Councillors S. Avison and R. Curtis be informed. 3644 Public Conveniences: The Chairman advised members that a letter of support had been received by the Clerk, offering various ideas to make visitors more aware of the existing nearby facilities currently available. 3645 Correspondence: American Tattershall School of Defence Request: The Clerk had been contacted requesting some connection to be made between Tattershall Parish Council and the Tattershall School of Defence in Arizona, USA. The Clerk was asked to contact the Tattershall School of Defence to request clarification of their requirements as the initial correspondence was unclear. ELDC – Development Control Seminar: An invitation to attend a training session on Development Control and Planning Enforcement on 16th of June at Tedder Hall, Manby, was read having been previously circulated to members of the Council. Cllr. G. Shaw has offered to attend the session on behalf of the Council. ELDC – Southern Area Committee Meeting: Details were read regarding the next meeting of the Southern Area Committee Meeting to be held on 13th June at 7.00pm at Tattershall Village Hall. ‘Public Conveniences’ has been included in the agenda following the request from the Parish Council. ELDC – Monitoring Officer: A letter having been previously circulated was read, regarding the departure of the District Council Monitoring Officer, Mr. A. Tasker. The Clerk was asked to forward a letter of thanks to Mr. Tasker for his supporting role, not only as Monitoring Officer but also in his role as Emergency Planning Officer. 3646 Reports from District and County Councillors: The Clerk read a report she had received from District Councillor S. Avison, advising members of the new changes at East Lindsey. Also the members were informed that District Councillor R. Curtis had been appointed as Chairman of the Council. The Clerk was asked to forward a letter of congratulations to Cllr. Curtis. Cllr. B. Harvey reported that the Village Hall Committee had received a grant from Lincolnshire County Council to assist with the Village Hall improvements. The footway from McCombes to Tattershall Holy Trinity School had now been completed. The lighting along Masons Lane is currently in hand. 3647 Market Place and Greens Matters: Flag Raising Report: The Chairman reported that the flag had been flown on 4 unofficial occasions and 3 official occasions in April, and 7 unofficial occasions in May. Dog Fouling: This item was deferred to the next meeting. Best Kept Garden Competition: The Chairman asked all members to ensure they forward their results to the Clerk by the end of June. Footpath Walking: The following dates were arranged for members and public to walk the four footpaths starting at Tattershall Market Place at 7.00pm. 7th July, 14th July, 21st July and 28th July. 3648 Public Lighting and Amenity Matters: Cllr. H. Barrack requested a lighting column be installed on the corner of the bowling green. Cllr. Harvey thought this may considered as part of the HERS Scheme. The Clerk was asked to look further into this. 3649 Reports on Outside Meetings: Cllr. S. Coulber reported on the C.A.T.S. CCTV meeting held on 1st June 2005. Cllr. P. Barrack declared a prejudicial interest and left the room. Cllr. S. Coulber advised members that the Clerk would be contacting all businesses in the designated area to request funding in the same way as Coningsby had done so although a site for the camera is still yet to be confirmed. Annual Parish Meeting – Tattershall Thorpe: Cllr. S. Coulber reported on the recent Annual Parish Meeting of the electorate at Tattershall Thorpe. Highways Matters from Annual Meeting at Tattershall Thorpe: Cllr. Coulber reported that Chapel Lane is causing concern to residents with it being quite narrow, as large lorries are using it as a through route to local farms. Four Councillors, Cllr. B. Harvey, C. Norman, J. Meanwell and S. Coulber, declared a prejudicial interest and left the room. It was proposed, seconded and carried unanimously to defer this item to the next meeting. Bus Shelter Matters from Annual Meeting at Tattershall Thorpe: Cllr. Coulber reported that the residents of Tattershall Thorpe would be delighted to see the smaller shelter installed at Tattershall Thorpe as opposed to the larger rural shelter. The smaller shelter is nearer to the original design. Coningsby Annual Parish Meeting: Cllr. H. Barrack reported on the meeting where the Station Commander of RAF Coningsby had been the guest speaker. Sports Forum: Cllr. B. Wayman reported on a very informative sports forum meeting. 3650 Items for next agenda: Lighting column at the Bowls Club English Heritage – Guest Speaker Footpath at Curzon to Cromwell Place Tattershall Leisure Centre Highways Matters at Tattershall Thorpe - Chapel Lane Dog Fouling There being no further business the Chairman closed the meeting. |
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