Minutes of the Meeting of Tattershall with Thorpe Parish Council held on Tuesday 1st June, 2004, at 7.15pm at the Holy Trinity Primary School, TattershallPresent: Mrs. G.M.F. Shaw- Chairman, S. Coulber – Vice-Chairman, K.V. Newholm, J.G. Porter, P. Barrack, H. Barrack, J. Meanwell, M. Moss, B. Harvey, B. Wayman, N. G. Leggate, C. Norman, R. Pick, and Mrs. T. Wall (Clerk) Public Forum: There were no members of the public present. 3437 Apologies: The Clerk or Chairman had not received any apologies for this meeting. 3438 Declaration of Interests: Councillors declaring an interest were: Cllr. J. Porter – Correspondence 5d – Environment Agency, Cllr. J. Meanwell – Correspondence 5c – Bede House Trust, Cllr. B. Wayman – Correspondence 5b – Gartree School, Cllr. P. Barrack – Agenda item 8 – CCTV. 3439 Minutes: It was proposed, seconded and carried unanimously, that the minutes of the last meeting held on 4th May 2004, having been previously circulated were approved and signed. 3440 Clerks report on Matters outstanding: The Clerk advised members of various seminars which are available to attend. Members were asked to contact the clerk should they wish to attend. 3441 Correspondence: Royal British Legion: A letter of thanks was read having been previously circulated to members. Parishioners Letter: A letter regarding the overgrown hedge at Gartree School was read having been previously circulated to members. The Clerk advised that the hedge is due to be cut week ending 4th June 2004. Bede House Trust: A letter of thanks was read having been previously circulated to members. Environment Agency: A letter advising of works to the River Witham was read. Crowders Nurseries: A letter was read advising members that they do not wish to continue sponsoring the Best Kept Village Competition. The clerk advised that a request had been sent to Anwick Garden Centre requesting sponsorship. It was proposed, seconded and carried unanimously that the Clerk forwards a request to Somerfield Stores and to the Post office to request sponsorship for the competition. 3442 Committees: Following discussions, it was proposed, seconded and carried unanimously that the following members would be Chairman of the following committees.
3443 Footpath Walking: The following dates were set for footpath walking: Thursday 10th, 17th and 24th June 2004. 3444 CCTV: The Clerk advised that Alarm Lines had yet to forward the proposal for a suitable system.
3445 Financial Matters: Acceptance of the Annual Return: It was proposed, seconded and carried unanimously that the annual return be accepted. The relevant forms were completed and signed by the Chairman, Clerk and Responsible Financial Officer.
To resolve to purchase Microsoft Frontpage program for website: The Clerk advised that in order to be able to run the website correctly, Microsoft Frontpage is required. It was proposed, seconded and carried unanimously, to purchase the program.
To resolve supplier of Village Map Notice Board: Having previously circulated three quotations, it was proposed, seconded and carried unanimously, to accept the quotation from Sprint Signs.
To resolve payment of accounts: It was proposed, seconded and carried unanimously that the following accounts should be paid and relevant invoices were presented. 1. £ 380.00 Salaries 2. £ 156.80 East Midlands Newspapers – Advertising 3. £ 791.15 Allianz & Cornhill Insurance 4. £ 25.00 Chapel Business Services – Internal Audit fee 5. £ 234.30 Lincs County Council – Room Hire 6. £ 52.50 LALC – AGM ( 3 delegates )
It was proposed, seconded and carried unanimously that the following payments, under Section 137 of the 1972 Local Government Act, be paid.
1. £ 50.00 RBLI – Womens Section - Donation 2. £ 50.00 RBLI – Mens Section – Donation 3446 Reports from County Councillors: Cllr. B. Harvey reported on highways matters relevant to the parish. 3447 Market Place and Greens Matters: Flag Raising Report: The chairman reported on several occasions when the flag had been raised. Village Map Update: Cllr. P. Barrack reported on the village map and the progress of the Web Site, which is changing on a regular basis. Report by Cllr. H. Barrack: Cllr. Barrack expressed his thanks to all who had helped recently in tidying up the churchyard. Cllr. Barrack expressed concerns over the school bus whereby children are getting off the bus outside Janet’s hairdressers which is not a suitably safe area. The Clerk was asked to write to the Grammar School to request the bus stops in the market place to enable the children safety. Mitchel & Struthers had not cut the grass in time for the Bank Holiday weekend and the Clerk advised that she had forwarded the disapproval of the frequency of grasscutting. Cllr. Barrack requested signs be placed indicating ‘Sleaford Road’ and ‘High Street’. 3448 Public Lighting and Amenity Matters: Cllr. Moss reported that the drain near to the meals on wheels facility was still blocked and excessive water is spilling throughout the area. Cllr. Barrack reported that the highway along Lodge Road is blocked with grass and seeds. Cllr. B. Harvey request a letter of thanks be sent to Mr. Hartley for the work around the Chapel at Thorpe in time for the Best Kept Village Competition. 3449 Reports on Outside Meetings: The Clerk reported on an excellent risk assessment course attended recently. Cllr. Harvey reported to members of the Council on the successful Annual Assembly held at Tattershall Thorpe. 3450 Items for Next Agenda: The Clerk advised members that the new Deposit Local Plan is now available and a copy had been forwarded to each councillor in time for a full discussion at the next meeting.
There being no further business, the chairman closed the meeting.
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