Minutes May 2010 |
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Minutes of the meeting of Tattershall with Thorpe Parish Council held on Tuesday 4th May 2010 at 7.15pm in Tattershall Library & CAP. There were 7 members of the public present, PCSO Evans, Cllrs Barrack, Coulber, Mrs Harvey, Leggate, Harness, Pick, Hogg, Mrs Pow, Roberts, Mrs Shaw, Mrs Kay, Mrs Roberts and Haynes plus clerk Mrs Elliott, Public Forum: The public session started at 7.15pm. It was proposed, seconded and resolved to bring forward the report from the ELDC enforcement officer to the public session (item 8b) Chairman Cllr Pick read the report to the meeting and information of a further meeting with Andrew Bath was also supplied. There is a proposal for the site to be divided however this has not yet been finalised, further discussions followed. The chairman thanked everyone for their attendance and asked if anyone had any further concerns to bring them to the attention of the parish council. (5 members of the public left the meeting at 7.22pm) PCSO Evans gave her report to the meeting which included reports on speeding in the village, antisocial behaviour and suspicious circumstances. Letters were circulated from local youths who are looking for land to use motorbikes and quad bikes on. Several questions were put to PCSO Evans and following her replies she left the meeting at 7.34pm. 2010/001 Election of Officers a) Chairman - It was proposed for Cllr Mrs Shaw to be the new Chairman, this was seconded and resolved. Following this election Cllr Pick handed over the meeting to Cllr Shaw. b) Vice Chairman - It was proposed that Cllr Mrs Pow and Cllr Roberts to be the new vice Chairman. Following a vote it was resolved to accept Cllr Roberts as the new Vice Chairman. c) Responsible Finance Officer - It was proposed for Cllr Mrs Dawson to continue as the RFO, this was seconded and resolved. 2010/002 Appointment of members to committees for 2010 2011 a) Finance and General Purposes as per lists submitted to the clerk b) Planning as per lists submitted to the clerk c) Market Place and Greens as per lists submitted to the clerk d) Public Lighting and Amenities as per lists submitted to the clerk e) Representative to Village Hall Committee Mrs Shaw f) Representative to Newsletter Committee Mr Haynes It was resolved to appoint the above committees as per the lists submitted to the clerk details of which will be circulated following this meeting. Discussion also followed regarding the police panel. 2010/003 Chairmans Report Cllr Pick reported that the Hog Roast Annual Dinner had been a success and was well attended. Total costs had been £704.50 and with 95 paying guests and the raffle income was £923.25 giving a profit of £219 which together with last years profit would be given as a donation to a local charity. It was discussed whether planting more flowers in the village would be appropriate to help our chances on the Best Kept Village Competition. 2010/004 Apologies It was resolved to accept the apologies received from Cllrs Dawson and Meanwell. 2010/005 Declarations of Interest in accordance with 2000 Local Government Act were received from Cllrs Kay and Pick for item 8b, Cllrs Pick and Roberts for item 8g and Cllr Barrack for item 12c. 2010/006 Notes It was proposed, seconded and resolved unanimously that following two small amendments at 4411 b) and 4419 the notes of the last meeting held on 6th April 2010 having been previously circulated were approved as a true record of the minutes, chairman signed and dated. 2010/007 Review of Insurance provision It was resolved to hold a meeting to clarify the insurance provision and powers were delegated to this meeting of the Finance and General Purposes Committee to pay the relevant premium. The meeting is to be held on Thursday 13th May at 7pm in the parish office. 2010/008 Clerks Report on matters outstanding a) Lime Tress Cllr Leggate reported on the meeting held with B & B Trees. It was resolved to hold a meeting on site this Saturday at 12 noon with as many Cllrs as possible to enable all interested parties to be clear on which trees need attention. (one member of the public left the meeting at 8.20pm) b) Report from ELDC enforcement officer this matter has already been dealt with in the public session. c) Meeting dates for 2010/2011 copies of the dates have already been circulated. d) Tattershall with Thorpe War Memorial details of the now completed work were given to the meeting and photographs are to be taken to confirm this for the grant to be awarded. e) Bus Shelter Cllr Shaw gave an update following a recent site meeting. Exact costings for the proposed alterations are to be confirmed to the clerk. Cllr Mrs Harvey was asked to make enquiries as we are only responsible for the maintenance of the bus shelter. f) Risk Assessment Review Details of the amended document have been circulated to all Cllrs. Cllr Barrack requested that he and the clerk organise a report. (2 Cllrs left the room at 8.50pm) g) Aggregates Levy Fund Application Information required for the completion of this form was given and the clerk is to finalise our application. Information boards are to be located on footpath 222 by the weir and on the pasture lane to Bluebell Pub walk. 2010/009 Financial Matters a) Approval of Accounts It was proposed, seconded and resolved to accept the documents already circulated as the accounts to year end 31.03.2010. b) Account Signatories It was confirmed who these Cllrs were and that the new Vice Chairman should be added to this list. Clerk to make the necessary arrangements. c) Clerks Salary increase It was proposed, seconded and resolved to increase the clerks hourly rate from 1/4/2010 to £9.253 following the completion of her CiLCA qualification and 6 months probationary period. d) Payment of Accounts It was proposed, seconded and resolved to pay the accounts as listed below:
e) Quality Status the portfolio has been returned and we will be charged a nominal amount for postage. This payment was approved. f) PAT Testing this has been carried out on the office equipment however it was resolved that the clerk is to make arrangements for the Christmas tree lights to be tested also. g) Annual Governance Statement and Internal Audit As the internal audit report had not been received it was resolved that the Finance and General Purposes Committee who are meeting on the 13th May to discuss Insurance provision will also carry out the internal audit review and make the Annual Governance Statement. The clerk was requested to chase the report from Mr Seymour. 2010/010 Correspondence, several items were discussed including a) Carers Champion It was resolved to nominate Mr Jim Wood. b) Email It was resolved for the clerk to use her discretion when sending emails and those councillors without would receive information in the post. c) Town & Parish Assembly It was resolved for Cllrs Mrs Shaw and Mrs Kay to attend this event on 17th June. Clerk to write and confirm. Those attending the Veterans Day Service and meal were also confirmed for the clerk to reply. 2010/011 Market Place & Greens, two items were discussed a) Annual Footpath Walking The dates were set for this being Thursday June 24th, July 1st, 8th, 15th, 22nd and 29th. All walks will start in the Market Place from 6.30pm. b) Skip in Market Place The members were informed that a licence is being paid for this skip to be positioned on the highway and it will only be in place for a short time longer. RP and PB declared an interest and did not take part in any discussion. It was also discussed about a Haldanes delivery vehicle being parked in the Market Place and that it would be more appropriate for this to be parked at the rear of the shop. It was resolved for the clerk to write a polite letter requesting this. Also the issue of litter being tipped on Kirby Lane was discussed and this may be a subject for inclusion in the next newsletter. 2010/012 Planning Matters a) S/176/00401/10 FPP given Landscape View, Chapel Lane, Tattershall Thorpe b) S/176/00309/10 FPP given Plot 4 opposite Brookfield House, Chapel Lane, Tattershall Thorpe c) S/175/01649/09 Refusal Tesco d) S/175/02516/09 FPP given Tattershall Castle Bowls Club 2010/013 Reports on outside meetings Cllr Haynes has attended the Coningsby Town Council annual meeting on behalf of the Newsletter and reported a good attendance. Cllr Mrs Harvey has attended Mareham Le Fen annual meeting where a report from every village organisation was given. 2010/014 County Councillors Report Cllr Mrs Harvey is looking more into S106 agreements and suggests it could be a good topic for an area meeting or an agenda item at a T & P Assembly. The clerk was requested to find out about S106 training. It was also discussed if we have adequate notice boards within the villages. There is a spare notice board in storage. It was resolved to establish ownership of a piece of grassed land on Hunters Lane before making any further decision. 2010/015 Items for next agenda and date for next meetings a) Full Council Meeting Tuesday June 1st b) Annual Parish Meeting, Tattershall Friday 7th May c) Annual Parish Meeting, Thorpe Thursday 27th May There being no further business the meeting closed at 9.48pm |
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