Minutes May 2009 |
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695 Minutes of the Meeting of Tattershall with Thorpe Parish Council held on Tuesday 5th May 2009, at 7.15pm at Tattershall Library and CAP Public Forum: Prior to the meeting a public forum took place. 4245 Election of Chairman for the Ensuing Year: Cllr. R. Pick was elected as Chairman by a unanimous decision and it was proposed that Cllr. R. Pick be Chairman for the ensuing year. 4246 Election of Vice-Chairman for the Ensuing Year: Cllr. G. Shaw was elected as Vice Chairman by a unanimous decision and it was proposed that Cllr. G. Shaw be Vice Chairman for the ensuing year. 4247 Election of Responsible Finance Officer for the Ensuing Year: It was proposed, seconded and resolved unanimously that Cllr. B. Wayman continue in the role of Responsible Financial Officer. 4248 Appointment of Bank Signatories for the Ensuing Year: It was proposed, seconded and resolved unanimously that Cllrs. R. Pick, G. Shaw, B. Wayman and S. Coulber remain bank signatories. 4249 Adoption of Standing Orders for the Ensuing Year: It was proposed, seconded and resolved unanimously to adopt the current Standing Orders for the ensuing year. 4250 Adoption of Financial Regulations for the Ensuing Year: It was proposed, seconded and resolved unanimously to adopt the current Financial Regulations for the ensuing year. 4251 Appointment of Parish Council Committees 2009-2010: Nomination forms were distributed with the results to be declared at the next parish council meeting. 4252 Appointment of Representative to sit on the Newsletter Committee: It was proposed, seconded and resolved unanimously that Cllr. B. Haynes represent the parish council on the Newsletter Committee.
4253 To Allocate Venues, Dates and Times of Meetings for 2009-2010 It was proposed, seconded and resolved to maintain the same format. The Clerk was instructed to reserve the Village Hall for the Tattershall Annual Parish Meeting in 2010. 4254 Present: Cllrs. R. Pick (Chairman), S. Coulber, B. Harvey, J. Roberts, J. Pow, B. Wayman, G. Harness, C. Dawson, P. Barrack, P. Day, N. Leggate, J. Meanwell, B. Abbiss, B. Haynes and Mrs J. Girling (Clerk). 4255 Apologies: An apology was received from Cllr. G. Shaw which was approved by council. Chairman . 695 696 4256 Declarations of Interest in accordance with the 2000 Local Government Act: Declarations of interest were made by the following Councillors: Cllr. R. Pick Agenda Item 22b Tesco (spouse employed in retail trade) Cllr R. Pick Agenda Item 22c Cemex (employed by Cemex) Cllr B Harvey Agenda Item 22c Cemex (adjacent landowner) Cllr. P. Barrack Agenda Item 22b Tesco (shop keeper in village) Cllr. J. Roberts Agenda Item 22c Cemex (employee of Cemex) 4257 Notes: It was proposed, seconded and resolved unanimously that the notes of the last meeting held on 7th April 2009, having been previously circulated, were approved as the Minutes and signed as a true record. 4258 Clerks Report: The Clerk reported that following further correspondence with Highways regarding the hole in Masons Lane, Mr B. Lovelock, Highways Officer, advised that mesh would be placed around it within the next two to three weeks. The Clerk reported that she had now received 4 requests for an allotment. 4259 Correspondence: a) LCC Highways The quarterly update indicated that maintenance work would shortly be carried out on Lodge Road. b) Tattershall Castle Arts Project An acknowledgement had been received from Sue Crabtree expressing disappointment that the council did not give a donation. c) ELDC - It was possible to comment on the Draft Housing Strategy Update consultation via the district councils website. d) LCC Highways Correspondence from Claire Smith, Highways Officer, indicated that funding was limited and spending prioritised on sites with a speed related accident history. As such, introducing speed reduction measures on Clinton Park was not feasible. e) ELDC Sustainability advice was distributed to all members. f) Mencap A letter of thanks had been received for the donation of £50. g) Lincoln & Lindsey Blind Society A letter of thanks had been received for the donation of £25. h) ELDC In response to the request to increase the size of the disabled car parking spaces, the Car Park Manager requested details of complaints, copies of the policy document on disabled parking and details of surveys carried out. It was proposed, seconded and resolved that all written complaints be sent to Mr Huskinson. i) Equality & Human Rights Commission The clerk was requested to approach LALC for a draft standard of the new legislation. j) IT Equipment for Parish Office It was proposed, seconded and resolved that the clerk be authorised to spend a maximum of £100 on computer equipment. 696 Chairman . 697 4260 Financial Matters: a) It was proposed, seconded and resolved to approve the insurance renewal premium of £1,174.97. b) It was proposed, seconded and resolved to approve the following payments: Payee Goods/Services Provided Amount Chq No. Thorpe Camp Pres. Donation £25.00 400148 Mr A Jackson Grass cutting £472.00 400149 Richard Sivill Engraving Manning Trophy £6.20 400150 Mr H Chapman Re-siting notice board £98.00 400151 Mrs J Girling Reimbursement for Brother Toner £14.97 400152 Butterworths Arnold Baker publication £65.00 400153 S B Barker Ltd PAT testing office equipment £31.98 400154 Mrs J Girling Clerks salary & expenses £448.13 400155 HM Rev & Customs PAYE contributions £121.02 400156 Mr P A Seymour Internal Audit £60.00 400157 c) A VAT refund of £162.61 had been received. d) A further instalment of £500 had been received from the Tattershall Village Hall Management Committee. e) It was proposed, seconded and resolved to purchase Xmas Tree lights at a cost of £65.00. 4261 Tattershall Annual Parish Meeting: Cllr. R. Pick reported a good turn out to the meeting with representatives from 6 organisations in attendance. 4262 Quality Council: It was proposed, seconded and resolved that a working party be formed by Councillors Pick, Haynes, Pow, Wayman, Barrack, Coulber and the Clerk. The Clerk was requested to request a training analysis sheet from LALC. A meeting was arranged for Tuesday 9th June at 7.30pm in the Parish Office. 4263 Best Kept Garden Competition: Judging areas were allocated. 4264 Annual Parish Dinner: Cllr. J. Pow reported that the sale of tickets was slow and she asked for support to sell tickets. 4265 Annual Foothpath Walking: It was proposed, seconded and resolved to carry out the walks on Thursday evenings in June and the first week in July at 6.30pm, meeting in the Market Place. 4266 Market Place & Greens: a) Flag Raising Report - There was no report. The Clerk was requested to ascertain the date of Armed Forces Day in order that the Union Jack could be flown to commemorate the occasion. Chairman . 697 698 4267 Planning: a) The following decisions had been received. N/035/00287/09 Coningsby & Tattershall Scout Group To continue to site a storage container to store scouts and guides equipment on the site of an existing storage shed which has been demolished 15 High Street, Coningsby Full planning permission granted 14.04.09 b) Proposed Tesco development Cllrs. R. Pick and P. Barrack declared an interest. There was nothing to report. c) Cemex Cllrs. R. Pick, J. Roberts and B. Harvey declared an interest. The Clerk reported that Cllr. P. Donnellan would represent Coningsby Town Council on the Liaison Group. 4268 Public Lighting & Amenities Matters: Cllr. B. Abbiss reported that a site meeting had been held outside Gartree School with officers from LCC and the Business Manager from Gartree School. It was agreed that as the gate was hidden in the hedge, it would be beneficial to erect railings in order to make the gate more visible. The yellow lines outside the school would also be re-painted. 4269 Parish Plan: Cllr. B. Haynes advised the meeting that the results of the survey would be prepared for discussion at the July meeting. 4270 Report from County and District Councillors and any other outside agencies: Cllr. S. Avison reported that ELDC had agreed to provide a bottle bank. It was proposed, seconded and resolved that the Market Place & Greens committee hold a site meeting to ascertain the most appropriate place to site the bottle bank. 4271 Reports on Outside Meetings: Cllr. P. Barrack gave a report of the recent Southern Area meeting. 4272 Items for Next Agenda: Provision of additional litter bins Chairman Date .. 698 |
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