Minutes May 2008 |
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646 Minutes of the Meeting of Tattershall with Thorpe Parish Council held on Tuesday 6th May 2008, at 7.15pm at the Holy Trinity Primary School, Tattershall Public Interval: Prior to the start of the meeting there was a short public interval. Guest speaker: Mr. A. Ratcliffe, Area Highways Manager, Lincolnshire County Council, to speak about the improvements to the Market Place. 4147 Election of Chairman for the Ensuing Year: Cllr. R. Pick was elected as Chairman by a unanimous decision and it was proposed that Cllr. R. Pick be Chairman for the ensuing year. Cllr. R. Pick duly signed the Declaration of Acceptance of Office. 4148 Election of Vice-Chairman for the Ensuing Year: Cllr. G. Shaw was elected as Vice Chairman through a majority decision and it was proposed that Cllr. G. Shaw be Vice Chairman for the ensuing year. Cllr. G. Shaw duly signed the Declaration of Acceptance of Office. 4149 Election of RFO for the Ensuing Year: It was proposed, seconded and resolved unanimously that Cllr. H. Barrack continue in the role of Responsible Financial Officer and Cllr. B. Wayman assist him. 4150 Appointment of Bank Signatories for the Ensuing Year: It was proposed, seconded and resolved unanimously that Cllrs. R. Pick, H. Barrack and S. Coulber remain as signatories and that Cllr. G. Shaw be an additional signatory. 4151 Adoption of Standing Orders for the Ensuing Year: It was proposed, seconded and resolved unanimously to adopt the current standing orders for the ensuing year.
4152 Adoption of Financial Regulations for the Ensuing Year: It was proposed, seconded and resolved unanimously to adopt the current financial regulations for the ensuing year. 4153 Appointment of Parish Council Committees 2008-2009: Nomination forms were distributed with the results to be declared at the next parish council meeting. 4154 To Allocate Venues, Dates and Times of Meetings for 2008-2009 It was proposed, seconded and resolved to maintain the same format. Present: Cllrs. R. Pick (Chairman), G. Shaw (Vice Chairman), S. Coulber, J. Meanwell, H. Barrack, P. Barrack, B. Harvey, J. Roberts, J. Pow, B. Wayman, B. Abbiss, G. Harness, P. Day and Mrs J. Girling (Clerk). 4155 No apologies were received. 4156 Declarations of Interest: Declarations of interest were made by the following Councillors: Chairman .. 646 647 Cllr. R. Pick Agenda Item 13d Foul smell at Tattershall Thorpe - employed by farmers landlord Cllr. R. Pick Agenda Item 21b Tattershall Park Personal user of facilities Cllr. R. Pick Agenda Item 21c Cemex Planning Application Employed by Cemex Cllr. R. Pick Agenda Item 22a Lincs Aggregates Levy - Employed in aggregates industry (Cemex) Cllr. G. Shaw Agenda Item 24 Twinning Signs Chair of Twinning Committee Cllr. G. Shaw Agenda Item 27 Pavements on Lodge Road Resident Cllr. J. Pow Agenda Item 27 Twinning Signs Vice Chair of Twinning Committee Cllr J. Pow Agenda Item 23 ELDC car park disabled spaces Blue Badge holder Cllr. J. Roberts Agenda Item 13d Foul Smell at Tattershall Thorpe Employed by farmers landlord Cllr. J. Roberts Agenda Item 21c Cemex Employed by Cemex Cllr. J. Roberts Agenda Item 22a Lincs Aggregates Levy Employed by aggregates industry (Cemex) Cllr. G. Harness Agenda Item 21b Tattershall Country Park family connection Cllr. P. Barrack Agenda Item 16 HERS Scheme Business in area Cllr P. Barrack Agenda Item 21b Tattershall Country Park - Major customer Cllr. P. Barrack Agenda Item 23 ELDC car park disabled spaces- Business affected Cllr. P. Barrack Agenda Item 25 Market Place car parking Business affected 4157 Notes: It was proposed, seconded and resolved unanimously that the notes of the last meeting held on 1st April 2008, having been previously circulated, were approved as the Minutes and signed as a true record. 4158 Clerks Report: The Clerk reported that the National Probation Service had arranged for a Local Crime presentation on Tuesday 4th November from 19.15-20.45 hours. This matter would be the subject of an agenda item at the next council meeting. The Clerk reported that despite a number of requests for a decision regarding extra street lighting on Sleaford Road, this matter would not be addressed by LCC Technical Services until the summer months when time was more available to check police records. The Clerk reported that ELDC Cleansing had agreed to carry out an additional service over the summer months and this matter would be the subject of an agenda item at the next council meeting. The Clerk reported that the Community Access Point would be open to the public from 2nd June 2008. 647 648 4159 Correspondence: LCC - The A153 1.5 miles East of Billinghay, west of Glasshouse Farm was to be closed between 25 July and 29 July 2008. LCC Kirkby Lane, Tattershall Thorpe was to be closed between 19th May and 30th May. Sponsorship of Coningsby & Tattershall Community Newsletter A letter of thanks had been received. Foul smell at Tattershall Thorpe Cllrs Pick and Roberts declared an interest. A communication had been received from the landowner explaining the circumstances. Butterfly Hospice Trust A letter of thanks for the donation had been received. Vitalise Essential Breaks A letter of thanks for the donation had been received. 4160 Financial Matters: a) The system of internal audit cover was reviewed and found adequate. b) It was proposed, seconded and resolved to accept the insurance renewal premium of £1,119.32 for 2008/2009. c) It was proposed, seconded and resolved that the following accounts be paid. Payee Goods/Services Provided Amount Chq No. Lincs Fieldpaths Subscription 5.00 400047 FWAG Subscription 42.00 400048 Mr A Jackson Grasscutting 495.00 400049 Linc & Lindsey Blind Society Donation 25.00 400050 East Lindsey Citizens Adv. Donation 50.00 400051 Thorpe Camp Donation 25.00 400052 Mrs J Girling Reimbursement postage 31.86 400053 Mrs J Girling Salary & Expenses 498.46 400054 HM Rev & Cust PAYE contributions 66.53 400055 d) VAT The Clerk advised Members that a refund of £1,448.83 had been received. e) Tattershall Village Hall The Clerk advised Members that the third repayment of £500 had been received towards the hall loan. f) WRVS It was proposed, seconded and resolved to make a donation of £30 to the WRVS from flag monies raised. 4161 Annual Parish Meetings The Annual Parish Meeting of Tattershall Thorpe would take place on Wednesday 14th May at 7pm in Thorpe Camp. The Annual Parish Meeting of Tattershall would take place on Monday 19th May in Tattershall Village Hall at 7pm. Various village groups had agreed to participate. Refreshments would be served. 648 649 4162 HERS Scheme Cllr P. Barrack declared an interest and left the room. Mr A. Ratcliffe had advised Members in public session that LCC were waiting to hear from ELDC. 4163 Best Kept Garden Competition Judging areas were allocated and was to be completed by the end of June. 4164 Annual Dinner Tickets had been printed and were on sale. Judy Theobald had agreed to charge £15 for her expenses. A letter had been received from Mrs A Skinns requesting that the lectern be used, together with a donation of £5 for flowers on the top table. Mr and Mrs Ireland had been nominated to receive the Manning Trophy Award. 4165 Footpath Walking The annual programme of footpath walking would take place on Thursday 12th, 19th, 26th June and 3rd July with a reserve date of 10th July in case of poor weather, meeting at 6.30pm in the Market Place. 4166 Market Place and Greens Matters: a) Flag Raising Report: i) Flag Raising Report: Cllr. Shaw reported that the flag had been flown nine or ten times over the last month. A further sum of £32 had been handed to the Clerk. ii) It was proposed, seconded and resolved that £50 be donated to the Senior Citizens Tea Party and £50 to the Air Ambulance from flag raising donations. b) Grass Cutting Contract: The Clerk advised Members that Mr. Andy Jackson of Horncastle had been awarded the grass cutting contract for the coming season. 4167 Planning: a) To notify decisions on outstanding applications: Applicant Mr & Mrs R Brown, 16 Hunters Lane, Tattershall Extension to existing dwelling to include the raising of the roof height to provide an additional 2no. bedrooms, 3n-suite, bathroom and provision of 2no. dormer windows on front elevation in accordance with the amended plans. Planning Appeal received against Condition 2 stating that the two roof lights on the rear elevation must be of a fixed light design that cannot be opened and must be glazed with level 5 obscure glass. Chairman . 649 650 b) Tattershall Country Park Cllrs. R. Pick, G. Harness and P. Barrack declared an interest and left the room. Cllr. S. Avison reported that he would shortly hold a further meeting with the Chief Executive of ELDC. c) Cemex Planning Application Cllrs. R. Pick and J. Roberts declared an interest and left the room. There was no further information. 4168 Public Lighting & Amenities Matters: a) Lincs Aggregates Levy Sustainability Fund Cllrs. R. Pick and J. Roberts declared an interest and left the room. It was proposed, seconded and resolved that Cllrs Harvey, Meanwell, Coulber and Leggate attend a site meeting to discuss upgrading of the footpath at Tattershall Thorpe. b) Annual Christmas Tree lighting ceremony This matter was deferred until the next meeting. 4169 Disabled Spaces in ELDC Car Park: Cllr. P. Barrack declared an interest and left the room. Cllr. J. Pow declared an interest but did not leave the room. The Clerk reported that DDA requirements stipulated that disabled spaces should be 2.4 metres wide, 4.8 metres deep and at least one side have a 1.2 metre hatched area. If room allowed then there would be a further hatched area at the rear of the space of 1.2 metres. It was proposed, seconded and resolved to write to ELDC to report the lack of space for disabled users. 4170 Twinning Signs: Cllrs. G. Shaw and J. Pow declared an interest but did not leave the room. The possibility of displaying a twinning sign underneath the Tattershall sign was discussed. As this would be a very expensive item, it was proposed, seconded and resolved to place this on the agenda for the Budget Meeting. 4171 Car Parking in Market Place: Cllr. P. Barrack declared an interest and left the room. Complaints had been received regarding badly parked cars in the Market Place. Cllr. G. Shaw advised that she would bring this to the attention of the police at the next Police Forum. 4172 Car Sales on Grass Verges: It was reported that cars were now being displayed for sale on Cromwell Place. It was proposed, seconded and resolved to write to enquire if there were any By-Laws in place. 4173 Pavements: The state of poor repair of pavements on Lodge Road and outside Gartree School was discussed. It was proposed, seconded and resolved to request Highways to carry out a survey of the footpaths. 650 651 4174 Report on Outside Meetings: Cllr. G. Shaw reported that she had attended a meeting of the Coningsby & Tattershall Newsletter. A new committee had been formed and a short article was requested from the council. Cllr. G. Shaw reported on issues raised at the Assembly. Cllr. J. Pow reported on issues raised at the Southern Area Committee meeting. Cllr. B. Harvey reported that the bridge over Masons Lane was going to be replaced, the parapet was to be rebuilt on Tattershalls side and Masons Lane would be raised. 4175 Items for Next Agenda: Tattershall Park 30mph speed signs on house development signs Tattershall Fair Street Cleaning National Probation Service Xmas tree lighting ceremony There being no further business the meeting closed at 9.40pm. Chairman Date 651 |
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