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Minutes of the Annual Meeting of Tattershall with Thorpe Parish Council held on Tuesday 2nd May 2006, at 7.15pm at the Holy Trinity Primary School, Tattershall |
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555Public Interval: Prior to the beginning of the meeting, Mr. Jim Wood spoke about the good work of the Tattershall and Coningsby L.I.V.E.S. Mr. Wood is currently offering free one hour sessions for bystanders to learn life saving skills. Present: Cllr. G.M.F. Shaw–Chairman, Cllr. S. Coulber– Vice Chairman, R. Pick, H. Barrack, P. Barrack, J.E. Meanwell, B.Wayman, J. G. Porter, B. Harvey, J. Pow, M. Moss, and Mrs. T. Wall (Clerk). 3784 Election of Chairman for the Ensuing Year: Cllr. Shaw proposed and Cllr. Harvey seconded that Cllr. Coulber be elected as Chairman for the ensuing year. There being no further nominations, Cllr. Coulber was unanimously declared elected, took the chair and duly signed the Declaration of Acceptance of Office. The Council and Clerk thanked the resigning Chairman, Cllr. G. Shaw, for her hard work and dedication to council duties over the last four years. 3785 Election of Vice-Chairman for the Ensuing Year: Cllr. H. Barrack proposed and Cllr. J. Porter seconded that Cllr. Pick be elected as Vice-Chairman for the ensuing year, there being no further nominations, Cllr. Pick was unanimously declared elected and duly signed the Declaration of Acceptance of Office. 3786 Election of RFO for the Ensuing Year: Following a brief discussion it was proposed, seconded and carried unanimously that Cllr. H. Barrack continue in the role of ‘Responsible Financial Officer’ 3787 Adoption of Standing Orders for the ensuing year: It was proposed, seconded and carried unanimously to adopt the current standing orders for the ensuing year. 3788 Appointment of Parish Council Committees 2006-2007: Committees for the ensuing year are as follows: Finance and General Purposes Planning S Coulber S Coulber R. Pick R. Pick G M F Shaw GMF Shaw J Meanwell B Wayman B Wayman N Leggate P Barrack B Harvey N Leggate J Meanwell H Barrack K V Newholm K V Newholm J Pow P. Maltby Market Place and Greens Amenity Matters S Coulber S Coulber R. Pick R Pick G M F Shaw G M F Shaw H Barrack M Moss M Moss J Porter J Meanwell P Barrack J Pow H Barrack K V Newholm J Pow Current cheque signing authority Chairman (S. Coulber) Vice-Chairman (R. Pick) RFO (Mr. H. Barrack) 3789 Venues, Dates and Times of Meetings during 2006-2007: It was proposed, seconded and carried unanimously that meetings should continue to be held at Tattershall Holy Trinity Primary School on the first Tuesday of each month, commencing at 7.15pm, except in January and August when the Council does not meet. 3790 Apologies: were received from Cllr. Newholm, Maltby and Leggate and approved by the full Council. 3791 Declarations of Interest: Declarations of Interest were made by the following Councillors M. Moss – Agenda item 11d ‘Clinton Park Primary School’ (Personal interest being a Governor at the school) P. Barrack – Agenda Item 11C ‘HERS Scheme- Anwick Forge’ (Prejudicial interest being a business owner within the area being considered) B. Wayman – Agenda item 11d ‘Clinton Park Primary School’ (Personal interest being a Governor at the school) 3792 Minutes: It was proposed, seconded and carried unanimously, that the notes of the last meeting held on 4th April 2006, having been previously circulated were approved and signed as the minutes of the meeting following one amendment. 3793 Clerks Report on Matters Outstanding: Dog Fouling: The Clerk advised members that the new Dog Waste Bin had arrived and was waiting to be installed. Annual Parish Meeting – Tattershall Thorpe: The Clerk advised members that it had been confirmed that the meeting will go ahead on 18th May at Thorpe Camp Visitor Centre. Parish Council Office: The Clerk informed members that a meeting had been arranged for 18th May at 8.30am to meet with Mr. Robert Young from Lincolnshire Development, regarding grant funding, together with Mr. Line from Alarm Lines, regarding a security alarm for the premises. Sustainability Grant: An application had been forwarded to apply for funding to re-instate the bridge over footpath 222. The application for funding interactive speed signs was withheld following advice from the Road Safety Partnership and Lincolnshire County Council Highways Authority. Manning Trophy: The Clerk had received a letter from the Manning Trophy winner, Mr. S. Coulber accepting the award. Royal British Legion: The Clerk had received a letter from the RBLI confirming their support to re-instate railing around the war memorial. 3794 Correspondence: LALC – Advance Notice of Meeting: Three members of the Council and the Clerk are attending this meeting. Global Village Peace Gathering: The Council supports the application to apply for grant funding for the forthcoming event. Anwick Forge Revised Quotation: A new quotation has been received and circulated to members of the Council which was unanimously accepted. Clinton Park Primary School: A letter was discussed having been previously circulated to members regarding the schools request to be included in the Annual Christmas Fair. The members felt that this was indeed a good idea, although they would be asked to refrain from beginning the fair until the blessing of the tree and the traditional tree lighting ceremony had been completed. LALC Training Seminars: Members will be attending various seminars offered by the LALC. 3795 Financial Matters: a) VAT Claim: The Clerk reported that the Vat Claim was currently under investigation as it had still not been received. b) Village Hall Loan: The Clerk informed members that the first installment from the Village Hall Committee had been gratefully received. c) Precept: The Clerk informed members that the first installment of the Precept had been gratefully received. d) To resolve to re advertise for the Clerks position: Having received no applications for the current vacancy, the Clerk was asked to arrange to re-advertise the position. e) To resolve to Accept the Annual Financial Return: Having been circulated, it was proposed, seconded and carried unanimously to accept the Annual Return which was duly completed and signed by the appropriate officers. f) Holy Trinity Church Request for Donation: A letter regarding a request for a donation towards the forthcoming concert was discussed having been previously circulated. The Clerk was asked to obtain further information before a decision could be made. g) Payment of Accounts: It was proposed, seconded and carried unanimously that the following accounts should be paid and relevant invoices were presented:
3796 Best Kept Garden Competition: The Chairman encouraged all to take pride in their gardens ready for the forthcoming Best Kept Garden Competition. The Judging areas were allocated as follows: Sleaford Road/ Castlefields: Cllr. P. Barrack & H. Barrack Lodge Road/Castleview : Cllr. P. Barrack & H. Barrack Fortescue Close, and new estates Cllr. G. Shaw High Street: Cllr. K.Newholm Curzon Estate/Cromwell Place: Cllr. R. Pick Clinton Park: Cllr. S. Coulber Hunters Lane/Hunters Chase/Butts Lane: Cllr. B. Wayman Tattershall Thorpe/Carrwood Crescent: Cllr. J. Meanwell Thorpe Road/Thorpe Place/Abbey Close: Cllr. M. Moss Market Place/Willows Court/Lodge Park Homes: Cllr. J. Pow 3797 Annual Parish Dinner: Cllr. Moss updated members on the arrangements for the Parish Dinner. 3798 Footpath Walking: The following dates were arranged for members and public to walk the four footpaths starting at Tattershall Market Place at 7.00pm on 6th July, 13th July, 20th July and 27th July. 3799 LCC Logo: The members of the council were very disappointed that the new logo for Lincolnshire County Council had been so expensive and the Clerk was asked to forward their comments to the appropriate department. At 20.30hrs Cllr. Shaw left the meeting. 3800 Deputy Safety Officer Report: Cllr. Pick advised members that all was in order at the moment, although the next risk assessment will be carried out in June. 3801 Market Place and Greens Matters: a) Flag raising report: Cllr. Shaw will update members at the next meeting. b)War Memorial: Having discussed the quotation from Leakes Masonary for £325.00 plus VAT to re paint the names on the memorial the Council decided to allow Cllr. P. Barrack to carry out the work.
3802 Public Lighting and Amenity Matters: a) Bus Shelter Agreement: Having discussed this matter, it was proposed, seconded and carried unanimously to sign the agreement. The Clerk was asked to enquire whether the seat could be moved to help prevent dust settling on it. b) Bus Shelter Staining: Having discussed the options it was proposed, seconded and carried unanimously to ask for the shelter to be stained in Talon Stain. 3803 Planning Applications: Planning Applications - Granted: The following applications have been granted full planning permission, following the recommendations of the Planning Committee being forwarded to the District Council for consideration. S/176/00229/06 – Mr & Mrs Lloyd : Extension to an existing bungalow to provide a conservatory and dressing room with en-suite bathroom North Road, Tattershall Thorpe S/175/00163/63 – B. Eyre & Son Ltd: Consent to display various signs 1 High Street, Tattershall 3804 Reports on Outside Meetings: Cllr. P. Barrack reported on a very successful and informative meeting at Billinghay Parish Office, regarding the Councils own bid to pursue a parish office in Tattershall. This item is to be included in the next agenda. 3805 Items for next agenda: a) Parish Office b) Flag Raising Report c) Holy Trinity Church |
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