Minutes of the Meeting of Tattershall with Thorpe Parish Council held on Tuesday 3rd May 2005, at 7.15pm at the Holy Trinity Primary School, Tattershall |
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Public Interval: Members of the public attended by no issues were brought to the Councils attention. Present: Mrs. G.M.F. Shaw- Chairman, S. Coulber – Vice-Chairman, K. V. Newholm, J. G. Porter, H. Barrack, P. Barrack, B. Harvey, B. Wayman, J.E. Meanwell, M. Moss, R. Pick, J. Pow, C. Norman and Mrs. T. Wall (Clerk) 3612 Election of Chairman for the Ensuing Year: Cllr. Harvey proposed and Cllr. Moss seconded that Cllr. G.M.F. Shaw be elected as Chairman for the ensuing year. There being no further nominations, Cllr. Shaw was unanimously declared elected, took the chair and duly signed the Declaration of Acceptance of Office. 3613 Election of Vice-Chairman for the Ensuing Year: Cllr. Moss proposed and Cllr. Harvey seconded that Cllr. Coulber be elected as Vice-Chairman for the ensuing year, there being no further nominations, Cllr. Coulber was unanimously declared elected. 3614 Apologies: were received from: Cllr. Leggate 3615 Declarations of Interest: Declarations of Interest were made by the following Councillors: S. Coulber – Agenda item 19b ‘Proposed Recycling Site in Tattershall Thorpe’ (Personal Interest being a resident of the village) C. Norman - Agenda item 19b ‘Proposed Recycling Site in Tattershall Thorpe’ (Personal Interest being a resident of the village) J. Meanwell - Agenda item 19b ‘Proposed Recycling Site in Tattershall Thorpe’ (Personal Interest being a resident of the village) B. Harvey - Agenda item 19b ‘Proposed Recycling Site in Tattershall Thorpe’ (Personal Interest being a resident of the village) P. Barrack - Agenda Item 13 ‘CCTV’ (Prejudicial Interest being a businessman resident in the proposed area of coverage.) 3616 Appointment of Parish Council Committees 2005-2006: The forms for Parish Council sub committees previously circulated to members were forwarded to the Clerk for inclusion in the next agenda in order to allocate members to preferred committees. 3617 Venues, Dates and Times of Meetings during 2005-2006: It was proposed, seconded and carried unanimously that meetings should continue to be held at Tattershall Holy Trinity Primary School on the first Tuesday of each month, commencing at 7.15pm, except in January and August when the Council does not meet. 3618 Minutes: It was proposed, seconded and carried unanimously, that the minutes of the last meeting held on 5th April 2005, having been previously circulated were approved and signed. 3619 Clerks Report on Matters Outstanding: The Clerk reported that Mr. Stockdale is looking into improving the access along footpath 222. A letter from Mr. R. Walker, Principal Conservation Officer at ELDC regarding the HERS Scheme was read advising members that he is still in talks with BT regarding under grounding cables, and will arrange a meeting in the near future. Minutes were available from the ‘Friends of the Pingle’ AGM which the members were invited to at the previous meeting. Tattershall Village Hall Committee has requested the financial grant and loan, held in reserves now that their grant request has been accepted. This is to be included in the next agenda. 3620 Correspondence: Calor Village of the Year Competition: A letter having been previously circulated, inviting the Council to enter the Village of the Year Competition was discussed. The members decided not to enter into this competition. ELDC: Standards Committee Meeting: A letter inviting members to attend the Standards Committee Meeting was circulated to members of the Council. Trafalgar Weekend: A letter inviting the Council to take part in the Trafalgar Weekend on 21st to 23rd October 2005 to commemorate the bicentenary of the Battle of Trafalgar was discussed. The Clerk was asked to correspond with all local groups to find out whether there is a mutual interest in holding a joint event. Cllr. Porter offered the use of a field for a community bonfire. Coningsby Parish Council: A letter inviting members to attend the Coningsby Annual Parish Meeting on Thursday 26th May 2005 at 7.30pm was read. Mrs. Andrew: A letter of support for the Old School House was circulated to members for information. 3621 Financial Matters: To resolve to reimburse the Clerk for subscription of the new website provider £ 131.37: It was proposed, seconded and carried unanimously to reimburse the Clerk. To resolve to re-issue cheque No 200955: The Clerk advised members that Cheque number 200955 (Samaritan Donation) was incorrectly written for £20.00, therefore a replacement cheque would be required for the amount of £25.00. It was proposed, seconded and carried unanimously to re-issue the cheque for the correct amount. To resolve payment of accounts: It was proposed, seconded and carried unanimously that the following accounts should be paid and relevant invoices were presented. 1) 518.00 Salaries 2) 131.37 Mrs. T. Wall – reimbursement of the subscription paid to Easily.co.uk 3) 25.00 Samaritans – Reissued for corrected amount (original cheque no: 200955) 4) 902.33 Allianz & Cornhill – Annual Insurance Premium 5) 9.39 Woodco Office Equipment – Brown A4 Manilla Envelopes £1586.09 Precept: The Clerk advised members that the precept request for the year 2005 – 2006, has now been received. The amount being: £8500.00. Appointment of Internal Auditor: It was proposed, seconded and carried unanimously to appoint Mr. Seymour as Internal Auditor as in previous years. 3622 Best Kept Garden Competition: The Chairman encouraged all to take pride in their gardens ready for the forthcoming Best Kept Garden Competition. The Judging areas were allocated as follows: Sleaford Road: Cllr. J. Porter Castlefields Estate: Cllr. G. Shaw Lodge Road/Fortescue Close including new estates : Cllr. J. Pow Market Place/High Street/Butts Road: Cllr. K.Newholm Curzon Estate/Cromwell Place: Cllr. R. Pick Clinton Park: Cllr. S. Coulber Hunters Lane/Grange Road: Cllr. B. Wayman Tattershall Thorpe/Carrwood Crescent: Cllr. P & B Barrack Thorpe Road/Thorpe Place/Abbey Close: Cllr. M. Moss Castleview Estate: Cllr. Norman 3623 Annual Parish Dinner: Cllr. H. Barrack reported on the forthcoming event advising that more tickets need to be sold. A meeting was arranged for Monday 9th May to discuss the seating plan. 3624 CCTV: Prior to discussion, Cllr. P. Barrack declared an interest and left the room. The Chairman reported on the recent meeting with District Councillor R. Curtis. The Clerk is to forward a letter to all businesses in Tattershall to request donations for the scheme and Mr. Curtis is to clarify that planning permission is not required for the scheme. 3625 Deputy Safety Officer Report: Cllr. R. Pick and P. Barrack gave a detailed report on the recent safety risk assessment analysis carried out within the parish. A full copy is to be kept by the Clerk. 3626 Bus Shelter: The Clerk advised members of the Council that a letter had been forwarded to Lincolnshire County Council to request 50% funding for a Rural Bus Shelter and they had confirmed that the grant would be available. Following an in-depth discussion the Clerk was asked to include this in the annual Assembly of Electors Agenda for Tattershall Thorpe to find out the views of the parishioners at Tattershall Thorpe. 3627 Vacancy of Parish Councillor: Due to the fact that Cllr. I. Moses had failed to attend a Parish Council meeting on six consecutive occasions, he has now been disqualified as a Councillor, therefore making a seat available on the Council. East Lindsey District Council had been informed and notices had been placed. 3628 Commemorative for the Royal Wedding of Prince Charles and Camilla Parker –Bowles: The members discussed whether or not a plaque or something suitable should be bought to commemorate the recent Royal Wedding. Following a vote, it was resolved not to publicly commemorate the occasion. The results of the vote being: 5 against, 3 for and 5 abstentions. 3629 Market Place and Greens Matters: Flag Raising Report: The Chairman reported that the flag had been flown on six occasions in April. Litter Bins: Following discussions, the Clerk was asked to speak to Mr. Kaszics to request more suitable liners for the current litterbins in the Market Place and to report the damaged bin outside Somerfield Supermarket. Bollards: Cllr. Barrack reported that further bollards are required and the concrete bollard outside Wayside Antiques had been damaged. Cllr. Pick offered to reinstate the bollard. The members felt it would be reasonable to wait for a decision on the HERS Scheme before purchasing further bollards as they may be included in the scheme. The Council also gave permission for Cllr. H. Barrack to dispose of the old bollards kept in storage at his home. 3630 Public Lighting and Amenity Matters: Public Conveniences: Cllr. Porter had sourced a variety of possible portable public conveniences with guideline prices per week. The members felt that this could be an expensive short term solution, and other criteria need to be considered, including a disabled facility, cleansing and re-stocking. The Clerk was asked to continue to speak with various outside authorities including the Tattershall Village Hall Committee and request this be included in the next agenda of the Southern Area Committee Meeting. Recycling – Proposed Site at the Bluebell Inn, Tattershall Thorpe: As there were no further details on this agenda item the Council asked the Clerk to include this item in the agenda for the forthcoming Annual Assembly of Electors of Tattershall Thorpe to seek their views. 3631 Planning Applications: Planning Applications - Granted: The following applications have been granted full planning permission, following the recommendations of the Planning Committee being forwarded to the District Council for consideration. S/175/01920/04 – Mr & Mrs Bucknall: Plot2, 2-4 Sleaford Road, Tattershall Change of use of land to provide an extension to the existing adjoining cartilage and erection of a detached single garage. S/175/00230/05 – Mr. P. Stanton: Timberland House, 57-59 High Street, Tattershall Erection of domestic detached garage/store on the site of an existing garage which is to be removed. 3632 Licensing Matters: Cllr. Harvey expressed concerns regarding the new licensing regulations which will effect village halls and small committees holding more than 12 functions annually. 3633 Reports on Outside Meetings: The Chairman reported on the very successful Quality Council Seminar hosted by Tattershall and thanked all councillors who supported the event. Cllr. Wayman reported on the very positive Sports Meeting held on 20th April and advised members that the next meeting will be held in May to discuss the concept of a constitution. The Chairman asked all members of the Council to consider the variety of courses available via the LALC and to contact the Clerk to reserve places as soon as possible. 3634 Items for Next Agenda: a) Public Conveniences b) LALC Annual General Meeting c) Committees d) Dog Fouling e) Best Kept Village Competition There being no further business, the Chairman closed the meeting. |
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