Minutes April 2010

Minutes of the Meeting held of Tattershall with Thorpe Parish Council held on 6^th April 2010, at 7.15pm – Tattershall Library & CAP

Public Forum – A hedge has been planted on the footpath over the railway crossing from Thorpe, there is not enough room and it was requested for the District Councillor to make enquiries.  A delegation of residents from Tattershall Lakes made representations to the meeting regarding the new land lord, council tax and planning issues.  It was confirmed that the enforcement officer is now dealing with this matter and the clerk was requested to ask him to attend the next meeting.  A litter pick is to be organised for Sunday 25^th April from 9am starting in Tattershall Market Place.

It was resolved to move items 5 and 11a on the agenda to a closed session at the end of this meeting.

Chairman’s Report – Cllr Pick advised that work has been completed on the public footpath and the kerb has been lowered on the central reservation just off the Market Place.

Present – Cllrs R Pick Chairman, P Barrack, S Coulber, G Harness, B Haynes, Mrs B Harvey, Mrs J Pow, Mrs C Dawson, J Meanwell, N Leggate, P Hogg, J Roberts and the clerk.  District Councillor Avison and 10 members of the public.

4405    Apologies – Cllr Shaw

4406    Declarations of Interest in accordance with 2000 Local government act were received from Cllrs Pick and Roberts for item 7d.

4407    Notes – It was proposed, seconded & resolved unanimously that the notes of the last meeting held on 2^nd March 2010 having been previously circulated were approved as a true record of minutes, Chairman signed & dated.

4408    Review of Standing Order and Chairmanship – it was unanimously resolved to adopt the new standing orders and chairmanship.

4409    Clerks Report –

a)         Annual leave - The clerk’s holidays were approved with 2 cllrs to cover the office opening hours.  The meeting was pleased to hear that the clerk has gained her CiLCA qualification and a date of 14^th April was agreed to carry out the clerk’s appraisal.  The four cllrs who interviewed the clerk will carry out this appraisal.

b)         Archers Survey - At some point in the future an Archers Road Survey will be carried out on Thorpe Road.

c)         Lime Trees - A date was agreed with Cllrs Avison and Leggate to meet the representative from B & B Trees on site to discuss the condition of the lime trees.

d)         Aggregates Levy Fund - The clerk was requested to chase quotations and report back to the council.

e)         Bus Shelter – There has been another fire in the bus shelter, the timetable has been destroyed and a window damaged.  Discussion took place regarding what action should be taken to try and resolve this matter.  It was concluded to ask the clerk to make a request to LCC to remove both ends of the bus shelter.

4410    Financial Matters –

a)         Proposal to pay accounts as listed, seconded & resolved unanimously that the following accounts be approved:-

b)         The form for claiming NTS bursary scheme was signed by the clerk and chairman to reclaim 50% of the training fee costs.

c)         The clerk and RFO requested that all councillors when purchasing items for the parish council ensure they get a VAT receipt, to enable VAT to be reclaimed.

d)         It was resolved for the internal auditor to be appointed; the clerk confirmed that Mr Peter Seymour had confirmed his availability for this task.

4411    Correspondence –

a)         Domain Names – It was resolved to renew the domain names for the maximum allowed time of 5 years, costs will be £49.99 per name.

b)         Newsletter donation – it was resolved to make a donation of £250 towards the September edition of the newsletter.  It was resolved also to ask if the parish council newsletter could be distributed along with this publication.  There is also to be a display promoting the newsletter at the two annual parish meetings.

c)         Library Service – A letter was read to the meeting concerning changes in the provision for schools.

d)         Best Kept Village – It was resolved to enter both villages in this competition noting that Tattershall pay their entry along with their CPRE affiliation.

e)         New rural fund – a letter was read to the meeting detailing a new fund for rural businesses.

f)          Speed limit – A letter was read to the meeting regarding speed limit on Paul’s Lane.

g)         Extra Grass Cutting – Details of the extra grass cutting request from LCC were given to the meeting and Cllr Coulber is to meet on site with the contractor and LCC to gain further details.

4412    Market Place & Greens -

a)         Allotments – Cllr Haynes confirmed the allotment group are now 16 strong and are joining the National Allotment Society.  They are still looking for land and details will be in the next newsletter.

b)         Footpath condition – The footpath Fairways/Tattershall Bridge is uneven and overgrown and the clerk is requested to ask LCC to get the path repaired.

4413    Planning Matters –

a)         FPP Given to S/175/00171/10 – 25 the Covert, Tattershall

4414    Reports from outside meetings – A brief report from the Southern Area Committee meeting was given by cllr Barrack issues discussed including Flooding, the new Police Inspector and a presentation from the East Lindsey Finance Officer.

4415    Reports from District and County Councillors –

DC - Town and parish councils in East Lindsey must be wary as ELDC may view those with large bank reserves as not requiring full precepts.

CC – Has concerns over S106 agreements in the proposed Tesco development.

4416    Items for Next Agenda – gate keepers fees, footpath walks, risk assessment and Tattershall Lakes.

Dates of Next Meeting – Annual Dinner 30^th April, Full Parish Council 4^th May, Annual Parish Meeting Tattershall 7^th May and Annual Parish Meeting Thorpe 27^th May.

4417        It was resolved for the parish council to move into closed session and the members of the public were asked to leave the meeting, 8.50pm.

4418        Items 5 and 11a) were discussed in closed session.

4419        To co-opt two new parish councillors – following lengthy discussion, details of the four applicants the meeting took a vote and resolved to co-opt Mr Helen Kay and Mrs Pamela Roberts.  The other candidates are to be thanked for their applications.

4420        Public Lighting & Amenities

a.      Manning Trophy Winner – Following discussion it was resolved to ask Mrs Marion Dunmore to accept this year’s nomination.

There being no further business the meeting closed at 9.15pm.

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