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Present: Mrs. G.M.F. Shaw- Chairman, S. Coulber – Vice-Chairman, K. V. Newholm, J. G. Porter, H. Barrack, P. Barrack, B. Harvey, B. Wayman, J.E. Meanwell, M. Moss, N.G. Leggate, R. Pick, J. Pow and Mrs. T. Wall (Clerk) Prior to commencement of the meeting, Mr. Graeme King and Peter Gray from Aggregate Industries gave a short presentation to the Council and members of the public on the works and forthcoming plans of the company within the Parish. Mr. King informed members that planning permission is currently in the pipeline to begin excavation of a further site off Annpasture Lane, taking expected duration of the site to 8 years. Public Forum: There were eight members of the public at this meeting. 3592 Declaration of Acceptance Signed: The Chairman welcomed Cllr. J. Pow to the meeting, and Cllr. Pow duly signed the Declaration of Acceptance of Office prior to commencement of the meeting. 3593 Apologies: Were received from Cllr: C. Norman 3594 Declaration of Interests: Declarations of interest were made by the following Councillors: B.Wayman–Agenda item 8c: ‘To Resolve to contribute towards the cost of Village Appraisal Questionnaire’ (Prejudicial Interest being a Village Appraisal Committee Member) S. Coulber – Agenda item 8c ‘To Resolve to contribute towards the cost of Village Appraisal Questionnaire’ (Prejudicial Interest being a Village Appraisal Committee Member), H. Barrack - Agenda Item 12 ‘Proposed Construction works on A153 (Prejudicial Interest being a resident adjacent to the A153), P. Barrack - Agenda Item 12 ‘Proposed Construction works on A153’ (Prejudicial Interest being a family member of resident adjacent to the A153). 3595 Minutes: It was proposed, seconded and carried unanimously, that the minutes of the last meeting held on 1st March 2005, having been previously circulated were approved and signed following an amendment to the descriptions of Declaration of Interests. 3596 Clerks Report on Matters Outstanding: The Clerk reported that Digby Developments had replied to the Councils letter, advising that they are reinstating the grassed areas and thanked residents for their patience. East Lindsey District Council has carried our investigations in the alleged odour on the A153 and found no evidence on numerous occasions. The Clerk was asked to report the odour directly to Anglian Water Services. Jonathan Stockdale has confirmed that an inspection of the bridge on footpath 174 will be carried out as soon as possible. The Clerk advised all members that a meeting had been arranged for 7.00pm on Tuesday 19th April where Richard Enderby from the LALC would attend to talk about the Quality Council Status. All Councillors were asked to attend. Annual Assembly – Tattershall Thorpe: It was arranged to hold the Annual Assembly at 7.00pm on Thursday 26th May 2005 at Thorpe Camp Visitor Centre, subject to availability. Annual Assembly – Tattershall: It was arranged to hold the meeting at the Holy Trinity Primary School on Tuesday 3rd May 2005 at 6.30pm, followed by the Annual Parish Council Meeting. Guest speaker will be Mr. D.J. Adams – Energy Efficiency Officer from ELDC. 3597 Web Site and Request to Purchase Annual Subscription: Cllr. P. Barrack advised members that as the annual subscription to the website provider is due for renewal, he felt that an updated more beneficial package was required at a proposed cost of £111.80 + VAT. It was proposed, seconded and carried unanimously to purchase the package for the benefit of the site. 3598 Financial Matters: To resolve payment of accounts including grants and donations: It was proposed, seconded and carried unanimously that the following accounts should be paid and relevant invoices were presented. 1. £518.00 Salary & Expenses (T. Wall: Salary £393.00 Expenses £ 125.00) 2. £ 9.05 Gartree Community School – Photocopying Costs 3. £ 22.50 CPRE – Best kept Village Subscription 4. £ 5.00 Lincolnshire Fieldpaths Association – Subscription 5. £ 22.95 Room Hire Charges – QC Seminar 6. £281.78 LALC – Annual Subscription 7. £ 96.94 East Midlands Newspapers – Advertising Costs (Grass cutting Tenders) 8. £125.00 Mr. Bellamy – Honorarium 9. £1081.22 It was proposed, seconded and carried unanimously that the following payments, under Section 137 of the 1972 Local Government Act, be paid. 1 £ 30.00 CAB – Donation 2 £ 25.00 Samaritans – Donation 3 £ 35.00 FWAG – Donation 4 £100.00 LIVES Coningsby & Tattershall – Donation 5 £ 75.00 Revesby Playscheme – Donation 6 £ 25.00 Tattershall Rainbow Guides - Donation 7 £ 40.00 Rural Challenge - Donation £330.00 To resolve to pay the honorarium to Mr. Bellamy for Gate keeping duties: It was proposed, seconded and carried unanimously to pay Mr. Bellamy. To Resolve whether to enter into the Best kept Village Competition: It was proposed, seconded and carried unanimously to enter the competition for 2005. To resolve to contribute towards the cost of the Village Appraisal Questionnaire: Cllr. B. Wayman left the room prior to discussion. It was proposed, seconded and carried unanimously to contribute £40.00 towards the cost of production of the document. To discuss and appoint Grass Cutting Contractors for 2005 – 2007 from four applications received: The four tenders were discussed, however, as the members required more details regarding VAT and previous experience the Clerk was asked to obtain clarification and arrange for the F & GP to meet, discuss and appoint the most suitable tender. 3599 Planning and Licence Applications: There were no planning applications discussed at this meeting. 3600 Correspondence: Royal British Legion: A letter having been previously circulated inviting members to attend a service to celebrate the 60th Anniversary of the ending of the Second World War was read. The Chairman together with six other members of the Council shall attend. East Lindsey District Council: A letter inviting members of the council to attend the second Tattershall and Coningsby Sports Forum at the Alan Barker Recreation Ground, on Wednesday 20th April, starting at 7.00pm was read. Cllr. Pick proposed that Cllr. Wayman attends the meeting on behalf of the Council. The Friends of the Pingle AGM: The Council were invited to attend the first AGM on 19th April 2005 at the Coningsby sports Pavilion. Cllr. Harvey shall attend the meeting. 3601 Parish Charter: Having previously circulated the Charter for members to view, it was proposed, seconded and carried unanimously that the Parish Council would enter into an accord with East Lindsey District Council and Lincolnshire County Council through the Lincolnshire Parish Charter, based on the model charter within the Quality Council Scheme. The Clerk was requested to formally notify the Chief Executive in writing and copy this information to the Lincolnshire Association of Local Councils. 3603 HERS Scheme: The Chairman read a letter from David Boyson, Senior Conservation Officer. This outlined the proposed scheme along the A153 to build out a small area of the small green to reduce the dual carriageway section to single carriageway. The Councillors discussed this matter in detail at which point it was proposed, seconded and carried unanimously not to proceed with this proposal. The members felt that it would not be a suitable scheme. The Clerk was asked to advise Mr. Boyson of the decision and to arrange for a meeting with Mr. Walker from the HERS Scheme and the Divisional Highways Officer to discuss further options. 3604 Annual Parish Dinner: Cllr. H. Barrack updated members on the detail of the Dinner, which will start at 7.30pm for 8.00pm at a cost of £8.50. The Clerk was asked to formally invite Coningsby Parish Council to attend. 3605 Reports from County Councillor Harvey: Cllr. B. Harvey reported that the Highways Division has now moved their office to Hemingby Lane, Horncastle. The Footpath from McCombes Coachworks to the Holy Trinity Primary School has almost been completed. Cllr. Harvey has requested the bollards and village signs be cleaned. Cllr. Harvey requested ‘Licensing’ be included in the next agenda for discussion following the new Licensing Act becoming available. Cllr. Harvey declared a prejudicial interest (Cllr. Harvey being the landowner) before advising that a stile along footpath 222 is unsuitable for some users. Cllr. Harvey left the room in order for the Council to discuss this matter. It was proposed, seconded and carried unanimously to request a kissing gate be placed at this crossing point. 3606 Market Place and Greens Matters: Flag Raising Report: The Chairman reported that the flag had been flown on two occasions in February and had recently been flown at half mast in respect of the recent death of Pope John Paul II.
Millennium Memorial Paving: Following discussions on this matter, The Chairman suggested this matter be discussed with the Divisional Highways Officer and the Conservation Officer at a site meeting to be arranged by the Clerk.
Report by Cllr. Barrack: Cllr. Barrack thanked members of the Council who had recently helped in clearing and tidying the Market Place, including the Clerks husband for re-instating the wooden bollards. Cllr. Barrack also thanked Cllr. J. Porter for attending to the Churchyard. 3607 Public Lighting and Amenity Matters: Cllr. Newholm reported lighting column number 1 at Fortescue Close day burning. Cllr. Harvey asked the Clerk to contact the highways department to report excess water lying opposite Gartree School. Cllr. Harvey requested the footway be swept along North Road, Tattershall Thorpe and the roadside verges be swept by the mechanical sweeper. Cllr. Moss requested the Amenity Litter Picking Team and mechanical sweeper to attend to Clinton Park. Cllr. Harvey also advised the Council that Tanya Vaughan from Lincolnshire County Council could advise the Council on availability of a Match Funded Grant for a Rural Bus Shelter. The Clerk was asked to contact her regarding this matter. 3608 Reports on Outside Meetings: Cllr. R. Pick reported on the Sports Forum meeting recently attended informing members that it is proposed to provide sport from New York to Woodhall Spa. Cllr. M. Moss reported on the recent CCTV meeting. CATS have now obtained permission for four further cameras in Coningsby and would like to arrange a meeting with Tattershall with Thorpe Parish Council representatives. The Clerk was asked to arrange this. 3609 Close Meeting to Press and Public: It was proposed, seconded and carried unanimously that the meeting be closed in order to discuss the Manning Trophy Winner. 3610 Manning Trophy Winner: The Clerk informed members that Mrs. Rudd was this year’s winner of the Manning Trophy and an invitation to attend the Parish Dinner as a guest of the Council would be forwarded. 3611 Items for Next Agenda: a. Licensing b. Deputy Safety Officer Report c. Public Conveniences d. Recycling Provision e. Bus Shelter There being no further business, the Chairman closed the meeting. |
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