Minutes March 2010

Minutes of the Meeting held of Tattershall with Thorpe Parish Council held on 2^nd March 2010, at 7.15pm – Tattershall Library & CAP

Public Forum – Representatives from Bramhall Residential Home spoke first in the public forum expressing concern about the recent traffic accident which has resulted in a car being abandoned in their railings.  They have worries over the safety of their residents and children from the nearby Gartree School.  They feel let down by the Police and ELDC and have asked for the parish council’s support.  This item is to be discussed on the next agenda.  As the Police were represented they replied to this matter and also gave their report for the past month.  The Lincolnshire Road Safety Partnership can carry out an Archers Survey and this is to be requested for Thorpe Road.  (2 members of the public left the meeting at 7.26pm)  Martin Clough the new PCSO starts on 7^th April.  A discussion took place on how the policing panel choose priorities ensued and that speeding should be included, a request was made for the mobile camera to visit.  (2 PCSO’s left the meeting at 7.39pm)  The Community Development Officer at RAF Coningsby introduced herself and gave details of ongoing work and plans for the Funk Bus to revisit the area.   Cllr Barrack wished to congratulate the two parish councillors for refurbishing the litter bins.  (One member of the public left the meeting at 7.45pm)

Chairman’s Report – Cllr Pick advised that work has commenced on the public footpath.

Present – Cllrs R Pick Chairman, P Barrack, S Coulber, G Harness, B Haynes, Mrs B Harvey, Mrs G Shaw, Mrs J Pow, Mrs C Dawson, J Meanwell, N Leggate and the clerk.  “ PCSO’s and 5 members of the public.

4389    Apologies – Cllr Roberts

4390    Declarations of Interest in accordance with 2000 Local government act Cllrs Dawson, Harness, Barrack and Pick for item 13a and Cllr Pick for item 12a.

4391    Notes – It was proposed, seconded & resolved unanimously that the notes of the last meeting held on 2^nd February 2010 having been previously circulated were approved as a true record of minutes, Chairman signed & dated.

4392    Co-option of New Councillor – It was confirmed that Mr Peter Hogg is to be co-opted onto the parish council with immediate effect and Mr Hogg signed the registration of interest form, acceptance of office form, attendance register and declaration of interest book for item 13a.

4393    Clerks Report –  a) Information was given about the purchase of a replacement printer and it was resolved to approve this purchase from SRC Solutions.  b) A report from B&B Tree specialists was read to the meeting and further discussion took place regarding the unsatisfactory work carried out in 2009.  It was resolved for the clerk, B&B, Cllrs Leggate and Avison to liaise regarding further action on this matter.  c) Information was given to the meeting regarding the Youth Achievement Awards and their Launch.  Nomination forms are available from the clerk or via the website.

4394    Financial Matters –

a)         Proposal to pay accounts as listed, seconded & resolved unanimously that the following accounts be approved:-

b) Donation to planning aid – It was resolved to pay expenses and make a donation totalling not more than £40.

c) Donation to Holy Trinity Church – It was resolved to reply stating that our funds are limited at present and forward details of the Aggregates Levy Fund.

4395    Review of Standing Orders – Copies of the old and new Standing Orders and Chairmanship were given to all councillors present and the clerk asked for everyone to read and make comments on them no later than the next parish council meeting following which the new Standing Orders will be adopted.

4396    Manning Trophy – The Chairman asked for nominations to be forwarded to the clerk.

4397    Annual Parish Dinner and Annual Parish Meetings – A separate dinner committee is to be formed.  Ideas were discussed and all dates were confirmed as OK.  Mike Thomas from Search and Rescue is to be contacted to present a talk at the parish meeting on 7^th May.

4398    Parish Plan – Is ready and being prepared for the printers.  It is suggested that the Parish Plan is launched at the Annual Dinner or Annual Meeting.

4399    Correspondence – Cllr Pick left the meeting at 8.24pm.  a) Details of the Aggregates Levy Form were given to the meeting and it was suggested that this may be a suitable fund for Tattershall Church to apply to for the proposed church toilets.  Also a discussion took place regarding what works will be done as a result of the Cemex planning application in Thorpe.  There may be scope for interpretation boards on the Bain, Butts Bridge and footpaths.  Clerk was requested to contact Glynn Olive for a quote on vandal resistant notice boards.  Cllr Pick returned at 8.40pm.  b) Clerk read to the meeting details of the current situation regarding new salt/grit bins.  c) 2 letters have been received regarding the bus shelter.  The clerk was requested to write letters of reply.  It was suggested to remove or replace some panels to increase visibility, the clerk was requested to contact transport department for assistance.  Every effort is being carried out by the parish council to address the problem.  d) It was resolved to nominate Cllr Mrs Shaw as the village hall committee representative.

4400    Planning – 5 cllrs left the meeting at 8.50pm

a)         Proposed Tesco Store S/175/01649/09 – A brief report of the meeting with Chris Panton from ELDC was received and details of the meeting with LCC Highways representative Mr James Houghton on 15^th March were given out.  The proposed change in the car parking arrangements affects the whole village.  We are still waiting for the amended plans and therefore cannot make any comments at present.  A public meeting will have to be called following the meeting with James Houghton.  Our fundamental argument is that the highway is not suitable for the increased traffic.  9.06pm 5 cllrs returned.

b)         Planning Application S/176/00309/10 - Plot 4 opposite Brookfield House, Tattershall Thorpe was discussed and the meeting supported this application

c)         Appeal decision regarding S/175/03453/08 Granary Lane was read to the meeting.

d)         Appeal decision regarding S/175/03471/08 Cosmoor Farm, Lodge Road was read to the meeting.

4401    Public Lighting and Amenities -A date was set for the public lighting and amenities committee to meet to discuss the Manning Trophy nominations – Tuesday 30^th March from 7.15pm in the parish office.

4402    Reports from outside meetings –There were none.

4403    Reports from District and County Councillors – There were no reports.

4404    Items for Next Agenda – Allotments, Footpaths – condition of Fairways & Tattershall Bridge, Lime Trees, Aggregate Levy Update, and Bus Shelter.

Dates of Next Meeting – Tuesday 6^th April Full Council meeting starting at 7.15pm.  Cllr Mrs Shaw gave her apologies in advance for this meeting.

There being no further business the meeting closed at 9.20pm.

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