Minutes March 2009 |
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685 Minutes of the Meeting of Tattershall with Thorpe Parish Council held on Tuesday 3rd March 2009, at 7.15pm at Tattershall Library and CAP Public Forum: Prior to the meeting a public forum took place. Chairmans Report: The Chairman reported that the long awaited window blinds had been hung in the parish office. A detailed police report was given by Cllr. Shaw. Present: Cllrs. R. Pick (Chairman), G. Shaw, S. Coulber, B. Harvey, J. Roberts, J. Pow, B. Wayman, G. Harness, C. Dawson, P. Barrack, P. Day, N. Leggate and Mrs J. Girling (Clerk). 4217 Apologies were received from Cllrs. J. Meanwell and B. Abbiss which were approved by council. 4218 Declarations of Interest in accordance with the 2000 Local Government Act: Declarations of interest were made by the following Councillors: Cllr. R. Pick Agenda Item 8c Cemex (employee of Cemex) Cllr R. Pick Agenda Item 8b Tesco (spouse employed in retail trade) Cllr B Harvey Agenda Item 8c Cemex (adjacent Trustee) Cllr. P. Barrack Agenda Item 8b Tesco (shop keeper in village) Cllr. P. Barrack Agenda Item 8c Cemex (business connections) Cllr. J. Roberts Agenda Item 8c Cemex (employee of Cemex) 4219 Notes: It was proposed, seconded and resolved unanimously that the notes of the last meeting held on 3rd February 2009, having been previously circulated, were approved as the Minutes and signed as a true record. 4210 Clerks Report: The clerk reported that Highways had made the horse chestnut tree on Carwood Crescent safe. The clerk reported that Highways proposed extending the existing double yellow lines by a distance of 12 metres on Curzon Estate. The clerk reported that a basic training opportunity for councillors would shortly take place at Coningsby. Interest was expressed by seven councillors. The clerk reported that The Co-operative Bank had confirmed that Cllr. B. Wayman was now an authorised cheque signatory. The clerk reported that Highways would consider the request to salt the Market Place during the Winter months. 4211 Financial Matters: a) It was proposed, seconded and resolved that the quarterly payment be made to Mr Bellamy for gate keeping duties. Chairman 685 686 b) It was proposed, seconded and resolved to approve the following payments: Payee Goods/Services Provided Amount Chq No. LALC Annual Training Scheme 105.00 400123 Mrs J Girling Reimbursement postage stamps 33.04 400124 Mr Bellamy Gate keeping duties 125.00 400125 National Trust Donation towards electricity at castle 10.00 400126 Capes & Son Repair of litter bin 18.97 400127 ESPO Stationary 3.34 400128 Mrs J Girling Clerks salary & expenses 459.41 400129 HM Rev & Customs PAYE contributions 88.85 400130 C Haywood PARISH PLAN prize draw 100.00 400131 4212 Parish Office: a) Counterpart Lease The Counterpart Sub Lease for the accommodation within the library building of Tattershall Gartree Community School was signed by Cllr. R. Pick (Chairman) and Cllr. G. Shaw (Vice Chairman) 4213 Planning: The following decisions had been received. a) S/176/03660/08 Dr. Rev. J. Hustler, Mid-Lincs Methodist Circuit, Riversmeet, Horncastle, LN9 6DZ Change of use, conversion of and alterations to former Methodist Chapel into a dwelling, provision of parking and construction of 2no. vehicular accesses Tattershall Thorpe Methodist Church, Chapel Lane, Tattershall Thorpe Full Planning Permission Cllr. Harvey reported that a meeting had been held with Mr A Ratcliffe, Area Highways Officer to discuss the issue of drainage. It was proposed, seconded and resolved to write to Mr. Ratcliffe to confirm that the drainage should be routed straight across the road and not around the chapel. S/176/02833/08 Mrs White, The Poplars, Kirkby Lane, Tattershall Outline erection of a bungalow and detached garage Refusal of outline planning permission The Poplars, Kirkby Lane, Tatteshall Thorpe b) Tesco Cllr. R. Pick reported that a meeting with representatives of Tesco would be held in the Parish Office on Thursday 5th March at 10.30 am. c) Cemex - It was proposed, seconded and resolved to arrange a meeting as soon as possible with Cemex, Highways, the Drainage Board and the Woodland Trust. Chairman . 686 687 4214 Correspondence: a) Tattershall Village Hall It was proposed, seconded and resolved that Cllr. G. Shaw represent the council and attend the AGM and election of Committee Members for 2009-2010. b) Lincoln & Lindsey Blind Society It was proposed, seconded and resolved to give a donation of £25. c) ELDC It was reported that The Audit Commission had upgraded ELDC from being a Weak Authority to a Good Authority. d) Tattershall Castle Arts Event This matter was deferred until the next meeting. e) Calor Lincolnshire Village of the Year 2009 Competition It was proposed, seconded and resolved not to enter this competition. 4215 Public Lighting & Amenities Matters: a) Churchyard spring clean It was proposed, seconded and resolved to tidy up the churchyard on Tuesday 31st March from 5.30pm onwards. An invitation would be extended to the beavers and cubs to attend. b) Manning Trophy It was proposed, seconded and resolved that the committee meet on Monday 23rd March at 7pm in the Parish Office. c) Footpath upgrade The clerk reported that letters in support of the footpath upgrade had been sent to LCC by various groups within the community. Correspondence had been received from the secretary of the PCC stating that the church believed that any improvements should also include the stretch of footpath from the disused Horncastle Canal, behind the bungalows on Sleaford Road up to the entrance of the car park adjacent to the Bowling Club. Correspondence had been received from Tattershall Castle Property Manager, Mr. S. Crow, advising that the land fell under the ownership of the National Trust and as such it would be necessary to write to the Rural Surveyor for permission for the work to be carried out. It was proposed, seconded and resolved to write to the National Trust. d) Beavers, Cubs and Scouts Cllr. R. Pick reported that he and Cllr. G. Shaw would arrange to meet the group in order to discuss sowing wild flower seeds in the closed churchyard. Cllrs. Pick and Shaw would provide the wild flower seeds and would oversee the project. e) Railings outside Gartree School No news received. f) Excess litter It was agreed that additional litter bins would be helpful near Gartree School and on Curzon Estate. Cllr. S. Avison advised that he would ascertain the price of the combination bins. It was proposed, seconded and resolved to write to the Head Teacher of Gartree School about the litter problem around the perimeter of the school. g) It was proposed, seconded and resolved to erect the notice board which had been removed from Clinton Park on Butts Bridge close to the seat. Chairman 687 688 h) Xmas Tree Lights It was proposed, seconded and resolved to write to E-on for their consideration for a community grant to purchase new lights. It was proposed, seconded and resolved to get the opinion of Barkers with regard to the calibre of LED xmas lights available through the internet. i) Wall in Holy Trinity Closed Churchyard - It was proposed, seconded and resolved to leave this matter in abeyance. 4216 Market Place & Greens: a) Flag Raising Report Cllr. G. Shaw reported that the flag had been flown on one occasion over the last month. b) LCC contribution towards grass cutting Cllr. S. Coulber reported that LCC did not contribute towards grass cutting in Tattershall Thorpe, the closed churchyard or the village green. LCC scheduled for 7 cuts per year. c) War Memorial at Tattershall Thorpe - It was proposed, seconded and resolved to request the War Memorials Trust to inspect the War Memorial with a view to obtaining a grant to carry out the renovation work. 4217 Personnel Committee Report: Cllr. B. Wayman reported that the committee had carried out the Clerks annual appraisal and everything was satisfactory. 4218 Annual Parish Meeting: It was proposed, seconded and resolved that the Annual Parish Meeting should take a similar form to 2008 with contributions from the House of Bling, village organisations, Tattershall Castle, village hall user groups etc. Dates for Tattershall and Tattershall Thorpe would be confirmed as soon as possible. 4219 Newsletter Spring 2009 The newsletter was agreed correct following one amendment. 4220 Report from County and District Councillors and any other outside agencies Cllr. S Avison reported that ELDC were reducing all expenditure and they had withdrawn all funds from Irish banks. Residents of Clinton Park had requested sleeping policemen be erected outside the school and nursery and also a reduction in the speed restriction to 20mph due to speeding cars. It was proposed, seconded and resolved to write to LCC with this request. 4221 Reports on Outside Meetings There were no reports. Chairman 688 689 4222 Items for Next Agenda: Tattershall Castle Arts Event Disabled car parking spaces Upgrade for Parish Office computer Provision of railings outside Gartree School 4223 It was proposed, seconded and resolved to go into closed session. 4224 Co-option of a Parish Councillor: Two letters of application had been received which were read to the meeting. Following a unanimous decision Mr B. J. Haynes was co-opted. 4225 To open grass cutting tenders: Six tenders had been received which were opened by the Chairman and Vice Chairman. It was proposed, seconded and resolved, by a majority vote, that Mr A Jacksons tender be accepted for a three year term. Chairman . Date . 689 |
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