Minutes March 2008 |
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637 Minutes of the Meeting of Tattershall with Thorpe Parish Council held on Tuesday 4th March 2008, at 7.15pm at the Holy Trinity Primary School, Tattershall Public Interval: Prior to the start of the meeting there was a short public interval. Guest speakers were Mr Alan Lockwood, Chairman, and Mrs Jill Scott, District Manager, of the East Lindsey Citizens Advice Bureau. Chairmans Report: The Chairman reported that the Clerk was hoping to move house out of the area. The Chairman reported that the next meeting of the Parish Plan would be held on Monday 10th March 2008. The Chairman reported that Community Lincs had expressed an interest in attending a future council meeting to talk about affordable housing. Present: Cllrs. S. Coulber (Chairman), R. Pick (Vice Chairman), J. Meanwell, N. Leggate, G. Shaw, B. Harvey, J. Roberts, P. Barrack, J. Pow, B. Wayman, P. Day, H. Barrack and Mrs J. Girling (Clerk). 4100 Apologies from Cllrs. Maltby, Abbiss and Harness were approved by the full council. 4101 Declarations of Interest: Declarations of interest were made by the following Councillors: Cllr. R. Pick Agenda Item 7c Cemex Planning Application (Personal Interest employee of Cemex) Cllr. R. Pick Agenda Item 7b Tattershall Country Park (Personal Interest use of facilities) Cllr. B. Harvey Agenda Item 7c Cemex Planning Application (Personal Interest farms next to the site) Cllr P. Barrack Agenda Item 7b Tattershall Country Park (Prejudicial Interest major customer) Cllr. P. Barrack Agenda Item 13 HERS Scheme (Prejudicial Interest business in area) Cllr. J. Roberts Agenda Item 7c Cemex Planning Application (Personal Interest employee of Cemex) 4102 Notes: It was proposed, seconded and resolved unanimously that the notes of the last meeting held on 5th February 2008, having been previously circulated, were approved as the Minutes and signed as a true record. 4103 Clerks Report: The Clerk reported that spaces on various LALC training seminars had been reserved. 4104 Financial Matters: a) Cllr. R. Pick gave a full report of the Finance & General Purposes Committee Meeting held on 31st January 2008. The Clerk was instructed to write to the auditors requesting that correspondence be addressed to the Clerk with copies to the Chairman. b) It was proposed, seconded and resolved to pay Mr Bellamy an honorarium for his gate keeping duties. Chairman 637 638 c) It was proposed, seconded and resolved to pay the annual website subscription of £116.33 to Easily Co. UK. d) To resolve payment of accounts. It was proposed, seconded and resolved unanimously that the following accounts should be paid and the relevant invoices were presented: Payee Goods/Services Provided Amount Chq No. Mrs J Girling Clerks salary & expenses £479.64 400023 HM Rev & Customs PAYE contributions £48.84 400024 LCC Photocopying January 2008 £19.74 400025 Mr Bellamy Gate keeping duties £125.00 400026 LALC Annual Training Scheme £105.00 400027 Mrs J Girling Reimbursement of postage/ Printer cartridge £33.19 400028 Easily Co UK Website domain renewal £116.33 400029 Mr S Coulber Reimbursement for paint used for electrics box £5.98 400030 Johnston Press Advert for grass cutting tender £95.04 400031 Linc. Media Ltd Advert for grass cutting tender £26.44 400032 e) The Clerk reported that Clement Keys had been appointed as auditor for the next five years and their 2007/2008 fee would be £135.00. f) The Annual Coningsby, Tattershall & District Community Hall accounts were presented to members. 4105 Planning: a) To notify decisions on outstanding applications: Applicant Golden Dragon Restaurant, Tattershall Lodge, 11 Market Place, Tattershall Change of use, conversion of and alterations to ground floor of former tea room restaurant/residential building to provide a mixed use consisting of a restaurant and takeaway on the ground floor whilst retaining the residential use of the first and second floors, provision of an extract ventilation duct, replacement of 2 no. PVCu framed bay windows with timber sash windows and removal of concrete fence posts with replacement iron railings. Application withdrawn on 28.02.08 b) Tattershall Country Park Cllrs. P. Barrack and R. Pick declared an interest and left the room. Cllr. S. Coulber reported that there were currently 5 Planning Enforcement Orders against the site. It was proposed, seconded and resolved that the Clerk write to the Chief Executive of ELDC to request an early meeting. c) Cemex Planning Application Cllrs. R. Pick, J. Roberts and B. Harvey declared an interest and left the room. The Clerk read a communication from Cemexs agent advising that Cemex would be holding a meeting week commencing 5th March with Mr Adrian Winkley, Planning Officer, LCC. d) A communication had been received from Planning Enforcement advising that the owners of the Go-Kart track had been instructed to submit a planning application to regularise the unauthorised development. Chairman . 638
639 4106 Footpath Upgrade Sleaford Road to River Bain: It was proposed, seconded and resolved that the Clerk write to Mr J Stockdale requesting his advice and help to take the project further. 4107 Correspondence: a) Civic Service, Coningsby -The Clerk reported that Coningsby Town Councils Civic Service was due to be held on Sunday 26th October 2008 at St Michaels Church, Coningsby. Full details were to follow. b) National Probation Service The National Probation Service had indicated an interest in giving a presentation of their work. It was proposed, seconded and resolved that the Clerk write to accept their offer. c) LCC Road Closure The Clerk reported that the proposed road closure of the A153 at Billinghay, west of Glasshouse Farm, had been postponed until the Autumn. d) LALC Invitation An invitation had been received from the LALC to attend the Open Area Forum on 13th March 2008. e) Tattershall Village Hall AGM It was proposed, seconded and resolved that Cllr. G. Shaw would attend the Tattershall Village Hall Management Committee Annual General Meeting and election of officers for 2008-2009 on Thursday 17th April 2008 at 8pm. f) Calor Village of the Year Competition An invitation had been received from Community Lincs to enter this competition which was declined. g) ELDC Consultation There was no comment to the consultation on Strategic Housing Land Availability Assessments which had been circulated to members. 4108 Health & Safety/Risk Assessment: a) PAT Testing The Clerk reported that PAT testing of the parish office equipment in the new Community Access Point would be carried out by Lincolnshire County Council. It was proposed, seconded and resolved that the Xmas tree lights be tested by Barkers later in the year. b) Village Seats It was proposed, seconded and resolved that the public seats identified on the Risk Assessments be painted by Mr Chapman. c) Emergency Planning Cllr. P. Barrack reported that a joint meeting had been held with Coningsby and it had been agreed to carry on with the current Emergency Plan in conjunction with them. 4109 Public Lighting and Amenity Matters: a) Xmas Tree Lighting Ceremony It was proposed, seconded and resolved that Cllr. G. Shaw would contact the Village Hall Management Committee to ascertain the feasibility of combining the Xmas tree lighting ceremony with their carol concert. b) It was proposed, seconded and resolved to hold a Spring Clean of the churchyard on 17th March at 5pm. c) Lamp post litter bins It was proposed, seconded and resolved that the Clerk contact Coningsby Town Council to ascertain the effectiveness of their lamp post litter bins. Chairman . 639 640 d) Sale of cars on grass verges The practice of selling cars on the grass verge outside Castlefields was discussed. The Clerk informed members that if there were two or more cars, ELDC could take appropriate action. e) Flag Raising Report Cllr. G. Shaw reported that the flag had been flown twice in February. A further donation of £5 had been received. f) Manning Trophy It was proposed, seconded and resolved to hold a Public Lighting & Amenities Committee Meeting to discuss nominations for the Manning Trophy on Thursday 20th March at 7pm at Offside, Chapel Lane, Tattershall Thorpe. g) Extra street lighting on Sleaford Road Cllr. R. Pick reported that a site meeting had taken place along Sleaford Road, from the castle to the Country Park. Cllr. R. Pick reported that this stretch of footpath was very dark. As many lights would be needed to make an improvement, it was proposed, seconded and resolved that the Clerk write to Lincolnshire County Council to request extra lighting. 4110 Market Place & Greens: a) Grass Cutting Contract Cllr. R. Pick reported that in the interests of Best Value, grass cutting tenders had been requested for one year only in order that a joint tender with Coningsby Town Council could be issued next year. 4111 HERS Scheme: Cllr. P. Barrack declared an interest and left the room. No further information had been made available. 4112 Personnel Committee Report: Cllr. S. Coulber reported that the committee had carried out the Clerks annual appraisal. 4113 Reports from District and County Councillors: Cllr. B. Harvey reported that the River Authority intended to re-build the River Bain bank support on Masons Lane. As the ground sat very low and in order to generally improve the area, it was proposed, seconded and resolved to write to Lincolnshire County Council requesting they carry out some improvement work. 4114 Annual Parish Dinner: It was proposed, seconded and resolved that tickets be sold at £10.00 per head. 4115 Annual Parish Meeting: It was proposed, seconded and resolved that the possibility of using the village hall be explored. Chairman . 640 641 4116 Report on Outside Meetings: Cllr. J. Pow advised members that the Coningsby and Tattershall Newsletter were urgently seeking an editor. Cllr. H. Barrack reported that he had attended a seminar on Charity Law which had been very informative. Cllr. S. Coulber reported that he had attended a meeting regarding the Community Access Point. It was intended to open the centre mid April. 4117 Items for the Next Agenda: To consider a donation to the Citizens Advice Bureau Xmas tree lighting ceremony Annual Parish Meeting Revival of Tattershall Fair Planting of flower bulbs Chairman .. Date 641 |
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