Minutes March 2005 |
Minutes of the Meeting of Tattershall with Thorpe Parish Council held on Tuesday 1st March 2005, at 7.15pm at the Holy Trinity Primary School, TattershallPresent: Mrs. G.M.F. Shaw- Chairman, S. Coulber Vice-Chairman, K. V. Newholm, J. G. Porter, H. Barrack, P. Barrack, B. Harvey, B. Wayman, J.E. Meanwell, M. Moss, N.G. Leggate, C. Norman and Mrs. T. Wall (Clerk) Public Forum: Members of the Coningsby Parish Council Sports Development Group attended the meeting and gave a short presentation on the proposed Village Appraisal. Members of the Council were keen to offer their partnership in the proposed appraisal and were hopeful that the facilities will come to fruition providing a good sporting facility to both parishes. Members of the public also attended the meeting. 3572 Apologies: Were received from: Cllr R. Pick who is attending Sports Development meeting on behalf of the Council. It was proposed, seconded and carried unanimously to accept the apologies from the aforementioned Councillor. District Councillor R. Curtis apologised for not being able to attend the meeting. 3573 Declaration of Interests: Declarations of interest were made by the following Councillors: S. Coulber Agenda Item 15d: Chapel Lane, (Prejudicial Interest being a resident of Chapel Lane) B. Wayman Agenda item 6: Village Appraisal, (Personal Interest being a Village Appraisal Committee Member) 11a: LCC Parking at Gartree School, (Personal Interest being a school governor for Gartree School) N.G.Leggate: 16b Footpath 175 (Prejudicial interest being a landowner) 3574 Minutes: It was proposed, seconded and carried unanimously, that the minutes of the last meeting held on 1st February 2005, having been previously circulated were approved and signed. 3575 Clerks report on matters outstanding: Clerk advised members of the Council that road works are due to be carried out along the A153, between West Drive and Tattershall Bridge on 2nd March 2005. Notification had been received advising that the new bus shelter for the Market Place is due to be installed as soon as possible after March 2005. The car parking area at the Meals on Wheels building is to be resurfaced in the near future. Robert Walker is hoping to work closely with the Parish Council to find a mutually beneficial solution to the red stone chippings around the memorial sun dial, with the possible use of excess bitumastic/ashphalt substance which may be used when the A153 is restructured. Cllr. Harvey asked for this to be included in the next agenda. 3576 Village Appraisal: Cllr. B. Wayman reported that the Village Appraisal has now been published and will be circulated to each household from Monday 7th March 2005 and expressed her gratitude to Chris Sandel and Ben Bennett for their hard work. 3577 Standing Orders: The proposed Standing Orders were circulated to members prior to the meeting. It was proposed, seconded and carried unanimously to adopt this version of Standing Orders as at the date of this meeting. 3578 The Old School House: Letters responding to the Councils enquiries were discussed having been previously circulated to members of the Council. After having discussed this matter the Clerk was asked to seek further advice from the LALC regarding the legal situation. 3579 Financial Matters: To resolve to reimburse the Clerk for payment of: a) Quality Council administration Fee - £29.38 b) Postage : 100 Stamps and postage of minutes - £29.39 To resolve payment of accounts: It was proposed, seconded and carried unanimously that the following accounts should be paid and relevant invoices were presented. 1. £380.00 Salaries 2. £ 29.38 Mrs. T. Wall Quality Council Application 3. £ 29.39 Mrs. T. Wall Postage paid 4. £ 35.00 Chapel Business Services for administration of the Annual Internal Report 5. £100.00 LALC Annual Training Scheme offered by LALC Up to 10000 electorate 6. £ 52.23 Gartree School Photocopying, £626.00 It was proposed, seconded and carried unanimously that the following payments, under Section 137 of the 1972 Local Government Act, be paid. 1. £ 30.00 Reissue of Cheque No: 200944 to address to Mid Lincolnshire Methodist Circuit £ 30.00 Rural Facilities Grant: After having discussed this matter the Clerk was asked to arrange for the notice board to be produced by Sprint Signs to ensure it is in place in time for the visitors arriving this year. 3580 Planning and Licence Applications: Planning Applications- Considered: No: S/175/01920/04: - Mr. & Mrs. Bucknall, Granary Row, Sleaford Road, Tattershall. This application was considered by the full council and the Clerk was asked to forward their comments to East Lindsey for consideration. Planning Applications - Refused: The following application has been refused planning permission. S/175/02100/04 Mr & Mrs Tilley: Land at Hunters House, Hunters Lane, Tattershall. East Lindsey District Council: A letter regarding the Licensing Act 2003 was read having been previously circulated to members. 3581 Correspondence: Lincolnshire County Council: A letter having been previously circulated regarding parking outside Gartree School was read. LCC have decided not to pursue the matter of vehicles parking near to the school although it will continue to be monitored. Tattershall Village Hall: A letter inviting members of the council to attend the AGM of Committee Members 2005-2006 was read. It was decided that Cllr. G. Shaw would be the representative for the Parish Council Chairman LALC: A seminar relating to Quality Councils and Changing Legislation is to be held at Colsterworth Village Hall on Wednesday 13th April 2005 starting at 19.00pm. Councillors S. Coulber and H. Barrack will be attending. The Clerk will arrange for a Quality Council seminar to be held nearer, inviting Coningsby, Woodhall Spa and Wildmore Councils to attend. East Lindsey District Council: A letter offering Energy Efficiency Advice and Free Talks to Parish Councils was read having been previously circulated. The Clerk was asked to invite Mr. D.J. Adams the Energy Efficiency Officer to attend the Annual Parish Meeting in May. Lincolnshire County Council: A letter in response to the Councils enquiries was read regarding the positioning of ICE signs. It was proposed, seconded and carried unanimously to request the existing ICE signs be repositioned near to the village. Parishioners Letter: A letter requesting public conveniences for the parish was read having been previously circulated. DEFRA: A letter advising members that the new Clean Neighbourhoods and Environmental Bill was introduced on 7th December 2004. This includes specific recognition of the important role of parish and town councils. 3582 Annual Parish Dinner: The Clerk reported that Mr and Mrs Garland from Tattershall Castle have accepted the Councils invitation to the Annual Dinner. A dinner committee meeting was arranged for Friday 4th March at 8.00pm to discuss the details of the dinner. 3583 Manning Trophy: The Chairman asked members to forward nominations for the recipient of the Manning Trophy and a date was set to consider all nominations by the Public Lighting and Amenity Committee on Saturday 5th March at 5.00pm. 3584 Reports from District Councillor R. Curtis: The Clerk reported on behalf of Cllr. R. Curtis. Following the budget meeting Cllr. Curtis advised that East Lindsey have decided to increase council tax by 3%. The Clerk read a written report received from District Councillor Avison outlining the restructuring of the District Council. 3585 Report from County Councillor B. Harvey: County Councillor B. Harvey reported on various highways matters relevant to the parish and County Council business. Cllr. Harvey expressed her regret that the local doctors surgery is to close and the Clerk was asked to forward a letter to the staff at the surgery thanking them for their service to the community. Cllr. Harvey declared a personal interest before reporting that parking opposite Johns Hairdressers needs addressing for the safety of the residents of the High Street. The Clerk was asked to forward a letter to Mass Transport regarding parking a double decker bus inappropriately. 3586 Market Place and Greens Matters: Flag Raising Report: The Chairman reported that the flag had been flown on five occasions in February and also two official occasions Street Cleaning: Following notification that two additional hours for street cleaning are to be allocated to Tattershall, members of the Council specified areas needing attention. The Clerk was asked to forward these details to Mr. Kaszics at East Lindsey. Village Map: Cllr. P. Barrack reported that the map is almost completed and the web site is currently up to date. Chapel Lane: Cllr. S. Coulber expressed concerns regarding the excess mud being left on Chapel Lane and the damage to the grassed areas at the Chapel while building is taking place. The Clerk was asked to forward these concerns to the builder responsible requesting the grassed area be reinstated now that building works have been completed. Report by Cllr. H. Barrack: Cllr. H. Barrack asked all Councillors to help with a tidy up in the village on Sunday 6th March at 10am. The post box on Doctors Corner needs repositioning. Cllr. H. Barrack reported that the new post had been erected outside Chaos. The Traffic Warden had recently attended the village issuing tickets to parked vehicles. Mitchell & Struthers: The Clerk reported that following advice taken from Vice-Chairman S. Coulber an advert was placed in the Horncastle News requesting tenders for the next 3 year contract. Currently 8 applicants have been sent forms and the deadline for these, was set for 12.00 noon on the 11th March 2005. 3587 Public Lighting and Amenity Matters: Lincolnshire County Council: A letter was read confirming proposed works to be carried out along Masons Lane to improve the current lighting situation. Footpath 175: Cllr. S. Coulber expressed concerns regarding the wooden bridge along footpath 175. It is very slippery and could be the cause of an accident. The Clerk was asked to contact Jonathan Stockdale regarding this matter. Telephone Kiosks: Cllr. B. Harvey confirmed a consultation document had been received. Appointment of Deputy Safety Officer: Having discussed this matter, it was proposed, seconded and carried unanimously to ask Cllr. R. Pick to be Deputy Safety Officer in his absence. 3588 Close Meeting to Press and Public: It was proposed, seconded and carried unanimously that the meeting be closed in order to consider two applications for the one casual vacancy 3589 Co-Option of Councillor: Applications in writing from Mrs. J. Pow from Tattershall and Mr. Paul Maltby from Tattershall were circulated and considered. It was proposed, seconded and carried unanimously, that Mrs. J. Pow be elected to fill the one vacancy. The Clerk was asked to make the necessary arrangements and thank Mr. Maltby for his interest in the Parish Council. 3590 Reports on Outside Meetings: The Chairman reported on an interesting flood awareness seminar recently attended together with Cllr. P. Barrack. 3591 Items for Next Agenda: a) Manning Trophy b) Web Site c) Proposed Road works on the A153 There being no further business, the Chairman closed the meeting. Chairman |
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