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Public
Forum:
Prior to the meeting a public forum took place.
Chairmans
Report:
The Chairman congratulated Cllr. Wayman on her efforts in organising the
tree lighting ceremony which had proved to be a very community spirited
evening.
Present:
Cllrs. R. Pick (Chairman), G. Shaw, S. Coulber, B. Harvey, J. Roberts, J.
Pow, B. Wayman, B. Abbiss, G. Harness, C. Dawson, P. Barrack, J. Meanwell,
N. Leggate and Mrs J. Girling (Clerk).
4198 An
apology was received from Cllr. P. Day which was approved by council.
4199
Declarations of Interest: Declarations of interest were made by
the following Councillors:
Cllr. R. Pick Agenda Item 9b(i)(ii) Tattershall Country Park
(personal use of facilities)
Cllr.
P. Barrack Agenda Item 9b(i)(ii) Tattershall Country Park
(business connections)
Cllr. G.
Harness
Agenda Item 9b(i)(ii) Tattershall Country Park (family connections)
4200
Notes: It was proposed, seconded and resolved
unanimously that the notes of the last meeting held on 2nd
December 2008,
having been previously circulated, were approved as the Minutes and signed
as a true record.
4201
Clerks
Report:
The clerk reported that a meeting would be held with Mr A Ratcliffe, Area
Highways Manager, on 10th February in the Parish Office to
re-appraise the grass cutting areas. The clerk reported that she had sent
out invitations to tender for the grass cutting contract to 11 contractors,
in conjunction with Coningsby Town Council. The clerk reported that the
tree surgeons would carry out the work to the trees in the closed churchyard
on 23rd February. The clerk reported that the Phone Book and
Yellow Pages listings for the parish office had been given to the relevant
businesses. The clerk reported that Graeme Butler, LCC Projects Manager,
would visit Curzon Estate to assess the parking issue and he would arrange
for a speed survey of Lodge Road to be carried out shortly.
4202
Financial
Matters:
a)
It was proposed, seconded and resolved that the quarterly accounts be
approved.
Chairman
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b)
The
clerk reported that the Band D equivalent for 2009/10 would be 850.6.
c)
It was proposed, seconded and resolved to subscribe to the LALC
Annual Training Scheme.
d)
It was proposed, seconded and resolved to approve the following
payments:
Payee Goods/Services Provided
Amount Chq No.
Russell
Green Xmas tree
59.00 400116
Mrs J
Girling Reimbursement Solicitors Oath fee
13.49 400117
and Memory Stick
Mrs J
Girling Clerks salary & expenses
916.40 400118
HM Rev &
Customs PAYE contributions 347.99
400119
Chris Cook
Printers PARISH PLAN FUND 455.00
400120
Mrs C
Dawson PARISH PLAN FUND
47.47 400121
ESPO
Stationary 52.13
400122
e)
The House of Bling It was proposed, seconded and resolved to
contact the co-ordinator of the project for more information.
f)
Bank Account Signatories- It was proposed, seconded and resolved to
accept the terms and conditions outlined in the mandate.
g)
Finance & General Purposes Committee It was proposed, seconded and
resolved to approve the minutes of the meeting held on 15th
January 2009
h)
Freedom of Information Act Publications Scheme It was reported that the
information document was now on the website.
i)
Mencap Following a request for a donation, it was proposed, seconded and
resolved to give a donation of £50 out of next years budget.
4203
Parish Office:
a)
Counterpart Lease Under the terms of the Lease, Lincolnshire County
Council were prevented from sub-letting any part of the building without the
consent of the Governors of Tattershall Gartree Community School. In
accordance with the advice of the solicitors, it was proposed, seconded and
resolved to contact LCC to ensure that written consent was provided.
It was also noted that it would be necessary to notify the Governors of the
Gartree School of the Sub Lease and to register it with HM Land Registry for
a fee of £40 once the Lease was signed.
b)
Health & Safety Risk Assessments:
(i) PAT testing of office equipment In accordance with Health &
Safety legislation, it was proposed, seconded and resolved to employ
a local electrician to carry out the work, to include testing the Xmas Tree
lights.
(ii) Office blinds the clerk reported that a contractor had
measured the window and it was hoped that blinds would be installed soon.
c)
To Authorise Rent Payments to prevent incurring interest It was proposed,
seconded and resolved to pay the rent once the lease had been signed.
Chairman
.
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4204
Correspondence:
a)
The
Gartree Community School Following a request for support to develop
students facilities, it was proposed, seconded and resolved to
advise them that although the project was supported in principle due to the
absence of a Business Plan, members would prefer to give physical help.
b)
Lincs Police Following a request for support of a charity bike ride in
support of Lives, it was proposed, seconded and resolved to advise
them that the council already gave direct to the local First Responders.
c)
ELDC Street naming Following a request for a new street nameplate for
Clinton Park, it was proposed, seconded and resolved that the
preferred wording be Mill Farm Estate leading to Clinton Park.
d)
Horncastle Civic Service 2009 The service will be held on Sunday 15th
March 2009
at
10.45am at the Methodist Chapel, Queens
Street,
Horncastle followed by a canapιs reception.
e)
LCC Details had been received regarding a School Admissions Consultation
which could be found on the website.
f)
ELDC An invitation to comment on the draft Landscape Character Assessment
had been received and details could be found on the website.
g)
ELDC Street Collections. It was proposed, seconded and resolved to
give permission for the following street collections:
British Legion Poppy Appeal 24th October to 7th
November 2009
Marie Curie Cancer Care 7th
March 2009
Royal National Lifeboat Institution 6th
June 2009
The RAF Association 19th
September 2009
h)
Coningsby
Youthworx A letter of appreciation for the recent donation had been
received from Kate Pinfold, Youth Support Worker.
4205
Planning:
The following decision had been received.
a) S/175/03265/08 Mr & Mrs Chapman, 52 High Street, Tattershall
Extensions
and alterations to existing bungalow to provide a ground floor living room
and hallway and to include the raising of the roof height to provide 3no.
first floor bedrooms, a bathroom and an ensuite.
52 High
Street, Tattershall
Full
Planning Permission
b)
ELDC:
(i)
Tattershall
Country Park change of use of land to the displaying of caravans and motor
vehicles
Cllrs. G.
Harness, R. Pick and P. Barrack declared an interest and left the room. A
report had been received from the Principle Planning Enforcement Officer
confirming that the breach of planning control had now been resolved because
the use of the land had ceased for the display and sale of caravans and
motor vehicles.
Chairman
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(ii)
Tattershall Country Park widening of an existing access
Cllrs. G.
Harness, R. Pick and P. Barrack declared an interest and left the room. A
report had been received from the Principal Planning Enforcement Officer
advising that although breach of planning was still continuing, the case had
been assessed and a decision made that the matter was not expedient to
pursue further under Section 172(1) of the Town and Country Planning Act
1990. As such, no formal enforcement action would be taken against the
widening of the access.
4206
Clerks Annual Appraisal: A committee comprising the Chairman,
Vice Chairman and Responsible Financial Officer would carry out the annual
review of the Clerks Contract and Performance
4207
Annual Parish Dinner: Cllr. J. Pow reported that Mr Barry Haines
had been invited, and had accepted, the role of guest speaker. It was
proposed, seconded and resolved to sell tickets at £12.50 per head.
4208
Manning Trophy: Cllr. R. Pick advised that nominations should be
brought to the next meeting.
4209
Public Lighting and Amenity Matters:
a) Xmas Tree Lighting Ceremony:
(i)
It was proposed, seconded and resolved to hold the Xmas Tree Lighting
Ceremony on Thursday 3rd
December 2009, with the format to be on a similar line to December 2008.
(ii)
To consider purchasing new lights for the Xmas Tree It was proposed,
seconded and resolved to carry out a comparison of the cost of a set
of new LED bulbs or to replace the necessary bulbs on the existing set.
(iii)
Tattershall Castle It was proposed, seconded and resolved to give a
donation of £10 towards the cost of the electricity used at this years Xmas
Tree Lighting Ceremony
b)
Access/Viewing Area at Sluice It was proposed, seconded and resolved
to write to Mr Savage, Senior Countryside Access Officer, with full details
of the history leading to the request for the footpath improvement. It was
agreed to request letters of support for the grant application from other
groups and organisations.
c)
Notice Board on Clinton
Park Due to persistent vandalism the notice board attached to The Hive on
Clinton Park had been removed. It was proposed, seconded and resolved
that the Market Place & Greens Committee carry out an assessment of possible
future sites.
Chairman
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4210
Market Place & Greens:
a)
Flag Raising Report Cllr. G. Shaw reported that the flag had been flown on
three occasions during December and three occasions during January.
b)
Refurbishment of wall in Closed Churchyard It was proposed, seconded and
resolved to carry out research to ascertain responsibility and grant
aid.
c)
War Memorial at Tattershall Thorpe:
(i) It was proposed, seconded and resolved to obtain
confirmation that the War Memorial continue to remain council property
(ii) It was agreed that the War Memorial was badly in need of
re-pointing and it was proposed, seconded and resolved to seek grant
aid.
4211
Parish Council Quality Status: Information detailing the
procedure of the re-accreditation process had been circulated to members.
It was proposed, seconded and resolved that the clerk should carry
out the necessary work.
4212
Report from County and District Councillors and any other outside
agencies
Cllr. S Avison reported that the Audit Commission had upgraded ELDC from
being a fair council to a good one which was a good improvement. Cllr. S.
Avison reported that a £1000 grant had been received from ELDC towards the
footpath to the River Bain upgrade.
4213
Reports on Outside Meetings
Cllr. J. Pow reported that she would be visiting ELDC Planning Department on
12th February.
Cllr. G. Shaw reported that there would be a Police Forum meeting next week.
4214
Items for Next Agenda:
Committee report re Clerks Contract & Performance
Set date for Public Lighting & Amenities Committee to discuss nominations
for Manning Trophy
Beavers, cubs and scouts
Office blinds
Provision of railings outside Gartree School
4215 It
was proposed, seconded and resolved to go into closed session in
order to discuss co-option of a parish councillor
Chairman
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4216
Co-option of parish councillor: As no nominations had been received,
this issue was deferred until the next meeting.
Chairman
. Date
.
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