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Minutes February 2008, |
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632 Minutes of the Meeting of Tattershall with Thorpe Parish Council held on Tuesday 5th February 2008, at 7.15pm at the Holy Trinity Primary School, Tattershall Public Interval: Prior to the start of the meeting there was a public interval with 15 members of the public in attendance. Guest speaker was Mr A. Ratcliffe, Area Highways Manager, Lincolnshire County Council who spoke about traffic calming measures in the Market Place. Chairmans Report: No report. Present: Cllrs. S. Coulber (Chairman), R. Pick (Vice Chairman), G. Harness, J. Meanwell, N. Leggate, B. Abbiss, G. Shaw, B. Harvey, J. Roberts, P. Barrack, J. Pow, B. Wayman, P. Day, H. Barrack and Mrs J. Girling (Clerk). 4083 An apology from Cllr P. Maltby was approved by the full council. 4084 Declarations of Interest: Declarations of interest were made by the following Councillors: Cllr. S. Coulber Agenda Item 16a Parish Plan (Personal Interest Chairman of Committee) Cllr. R. Pick Agenda Item 5a Cemex Planning Application (Personal Interest employee of Cemex) Cllr. R. Pick Agenda Item 5b Tattershall Country Park (Personal Interest use of facilities) Cllr. R. Pick Agenda Item 7h Aggregates Levy (Personal Interest employed in aggregates industry) Cllr. P. Barrack - Agenda Item 5b Tattershall Country Park (Prejudicial Interest major customer) Cllr. P. Barrack Agenda Item 12 HERS Scheme (Prejudicial Interest business in the area) Cllr. B. Harvey Agenda Item 5a Cemex Planning Application (Personal Interest farms next to the site) Cllr. G. Harness Agenda Item 5b Tattershall Country Park (Personal Interest family member of an employee) Cllr. J. Roberts Agenda Item 5a Cemex Planning Application (Personal Interest employee of Cemex) Cllr. J. Roberts Agenda Item 7h Aggregates Levy (Personal Interest employed in aggregates industry) 4085 Notes: Following one amendment, it was proposed, seconded and resolved unanimously that the notes of the last meeting held on 4th December 2007, having been previously circulated, were approved as the Minutes and signed as a true record. It was proposed, seconded and resolved unanimously that the notes of the Extraordinary meeting held on Thursday 13th December 2007, having been previously circulated, were approved as the Minutes and signed as a true record. 4086 Planning: a) Cemex Planning Application, Tattershall Thorpe: (i) Cllrs. Pick, Roberts and Harvey declared an interest and left the room. Cllr. S. Coulber said he had attended a meeting with Chairman .. 632 633 Cemex. They had indicated that they were willing to negotiate on various issues and would distribute a newsletter throughout Tattershall Thorpe addressing residents concerns. The planning application would be re-submitted to Lincolnshire County Council. (ii) It was proposed, seconded and resolved unanimously to request a further public meeting with Cemex. It was proposed, seconded and resolved unanimously to request a deferred County Council decision until after the public meeting. (iii) It was proposed, seconded and resolved unanimously to write to Lincolnshire County Council to request a further extension of the consultation period. b) Cllrs. R. Pick, P. Barrack and G. Harness declared an interest and left the room. Tattershall Country Park: Correspondence had been received from the Chief Executive of East Lindsey District Council stating the Local Planning Authority were working closely with the current owners of the site to resolve the outstanding planning issues. c) Notify Members of Decisions on Outstanding Planning Applications: Application withdrawn S/175/02840/07 Mr and Mrs R. Brown Extension to existing dwelling to include the raising of the roof height to provide an additional 2no. bedrooms, en-suite, bathroom and provision of 3no. dormer windows. Refusal of Consent S/175/02937/07 Somerfield Stores Ltd. Consent to display 1no. internally illuminated double sided projecting sign. Full Planning Permission S/175/02478/07 Mr D & Mrs M Leese extensions to existing dwelling to include a dining room, porch with w.c. and 1no. first floor bedroom with en-suite. 16 Castleview, Tattershall. Full Planning Permission S/175/02936/07 Somerfield Stores Ltd to site an additional refrigeration plant unit in existing timber fenced enclosure at existing supermarket 33 Market Place, Tattershall 4087 Clerks Report on Matters Outstanding: The Clerk reported that the notice boards on Clinton Park and Castle Fields had been vandalised. 4088 Financial Matters: a) To discuss new accounting procedure: The Clerk reported that the current system of computerised accounting was difficult to administer. The Clerk provided an example of an alternative method in the form of budgetary control. It was proposed, seconded and resolved that this system be adopted and the Clerk provide hard copies every quarter. b) The Clerk advised members that an acknowledgement had been received from East Lindsey District Council stating that 50% of the precept would be paid during week commencing 21st April 2008 and 50% during week commencing 22nd September 2008. c) The Clerk informed members that the Band D equivalent for the year 2008/2009 was 841.0, which equated to £15.46 per household. d) It was proposed, seconded and resolved to subscribe £105.00 to the LALC Training Scheme. Chairman 633 634 e) To resolve payment of accounts. It was proposed, seconded and resolved unanimously that the following accounts should be paid and the relevant invoices were presented: Payee Goods/Services Provided Amount Chq No. Mrs J Girling Reimbursement for setting up £35.00 400013 Wireless connection Tattershall Vill. Hall Room Hire £13.50 400014 LALC Scanner £14.69 400015 Mrs J Girling Reimbursement mail keep safe £5.70 400016 Mrs J Girling Clerks salary & expenses £979.28 400017 HM Rev & Customs PAYE contributions £97.68 400018 Mr S Coulber Reimbursement paint bus shelt. £30.98 400019 Mr H Chapman Repair of parish seats £106.80 400020 f) Annual Review of Insurance: The Clerk reported that the Finance & General Purposes Committee had undertaken a thorough review of the insurance. The Clerk was instructed to check the insurance position once the parish office was installed in the Access Point. g) The Clerk informed members that a Lincolnshire Capital Grant was available for recreational projects such as creating the disability access to the River Bain. h) Cllrs. R. Pick and J. Roberts declared an interest and left the room. The Clerk informed members that £1,500 grant aid had been received from the Aggregates Levy towards the cost of the Tattershall Walks leaflet and the 3 new seats which had been placed on the footpath network. i) It was proposed, seconded and resolved to give a donation of £25 to Vitalise Essential Breaks in the next financial year. j) It was proposed, seconded and resolved to issue an invitation for a Citizens Advice Bureau representative to attend a future meeting. k) The Clerk reported that the Section 137 allowance from 1st April 2008 to 31st March 2009 would be £5.86 per elector. 4089 Correspondence: a) LALC training seminars: The Clerk gave details of the forthcoming programme of seminars. b) LCC advance notification of road closure: Correspondence had been received advising that a section of the A153 would be closed 1.5 miles east of Billinghay, west of Glasshouse Farm for 4 weeks in May/June. The Clerk was instructed to write in the strongest possible terms opposing this closure. c) Parish Emergency Plan: Cllr P Barrack advised members that the plan was in the process of being updated and a copy would be forwarded to ELDC once completed. A joint meeting with Coningsby emergency team would be held shortly to co-ordinate details. Cllr. S. Coulber thanked the Flood Wardens for their diligence. d) ELDC questionnaire re A thriving East Lindsey: This issue was not felt worthy of discussion. e) Butterfly Hospice Trust: It was proposed, seconded and resolved to give a donation of £50 to the Butterfly Hospice Trust in the next financial year. Chairman . 634 635 4090 Review of Clerks Contract and Performance: It was proposed, seconded and resolved that the Personnel Committee should comprise Cllr. H. Barrack, Cllr. S. Coulber and Cllr. R. Pick. 4091 Annual Parish Dinner: The Clerk reported that Judy Theobald had confirmed her willingness to be the guest speaker. Cllr. S. Coulber handed to Cllr. R. Pick, the £120 in cash which was the balance remaining from last years dinner proceeds. 4092 Manning Trophy: Cllr. S. Coulber asked all members to forward their nominations to the Clerk. 4093 HERS Scheme: No further information had been received. 4094 Public Lighting and Amenity Matters: a) Xmas Tree Lighting Ceremony (i) It was proposed, seconded and resolved to hold the tree lighting ceremony on Friday 5th December 2008, the format to be discussed at the next meeting. (ii) The Clerk was instructed to apply for the road closure and to advise the police of the event. The clerk advised members that it was the councils responsibility to erect diversion signs and cones (iii) It was proposed, seconded and resolved not to purchase new lights for the Xmas tree and to concentrate on using up the current stock. (iv) The Clerk was instructed to obtain quotations from electrical contractors for testing the lights. (v) It was proposed, seconded and resolved that Cllr. S. Coulber repaint the box for the electrics. b) Request from resident for additional street lighting on Sleaford Road: It was proposed, seconded and resolved that the Public Lighting & Amenities Committee hold a site meeting on Wednesday 13th February at 8pm to assess the need for extra lighting. c) Request for an amended street sign Fortescue Close: It was proposed, seconded and resolved that the Clerk write to Lincolnshire County Council to request a more detailed street sign which incorporated all streets off Fortescue Close and also Grange Road. d) It was proposed, seconded and resolved to defer the discussion to the next meeting regarding the upgrade of the footpath from Sleaford Road to the River Bain embankment. 4095 Market Place and Greens Matters: a) Report from Cllr. G. Shaw: Cllr. Shaw reported that the flag had been flown twice since the last meeting and a donation of £10 had been received. b) Grass cutting tenders: In the interests of Best Value, the Clerk was instructed to contact surrounding villages in an endeavour to co-ordinate tendering for future years grass cutting contracts. The Clerk was instructed to place an advertisement in the public notice section of the Horncastle News and Boston Target. Chairman 635 636 4096 Appointment of Tree Warden: It was proposed, seconded and resolved to accept Mrs Dinah Emmitts offer to be the tree warden for Tattershall and Tattershall Thorpe. Cllr. J. Pow reported that the hedgerow plants were now planted up and looked well. It was proposed, seconded and resolved that the Clerk write to Mr J Stockdale to thank him for offering to maintain the hedge. 4097 Parish Plan: Cllr. S. Coulber, as Chairman of the Parish Plan Committee, declared a personal interest. Cllr. S. Coulber reported that Community Lincs had given a Parish Plan Grant Award for £2,402. 4098 Report from County and District Councillors: Cllr. B. Harvey reported that the Childrens Centre was due to open in April. 50% of the advisory committee should be parents of children up to the age of 11. 4099 Items for the next Agenda: Personnel Committee report re Clerks Appraisal To set a date for Public Lighting & Amenities Committee to discuss nominations for Manning Trophy Report re Finance & General Purposes Committee Meeting Xmas tree lighting ceremony Spring clean of Market Place and churchyard Litter outside Gartree School Sale of cars on grass verges Effectiveness of lamp post litter bins There being no further business, the meeting closed at 9.45pm. Chairman .. Date . 636
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