Minutes of the Meeting of Tattershall with Thorpe Parish Council held on Tuesday 7^th February 2006, at 7.15pm at the Holy Trinity Primary School, Tattershall

543

Public Interval: There were three members of the public present. Concerns were raised after the members were informed of syringes being found in the village, although this has now been reported to the police. Other items discussed were Masons Lane, the A153 having a sunken drain and the bin at Tattershall Thorpe, which still needs to be included in the refuse collection round.

 Present: Cllr. G.M.F. Shaw–Chairman, Cllr. S. Coulber – Vice Chairman, K. V. Newholm, H. Barrack, J.G. Porter, P. Barrack, B. Harvey, J.E. Meanwell, R. Pick, N.G. Leggate, B. Wayman, J. Pow, M. Moss and P. Maltby.

 Prior to the start of the meeting it was proposed, seconded and carried unanimously that the Chairman records the notes of the meeting in the absence of the Clerk

 3731      Apologies: Mrs. T. Wall, Clerk to the Council

 3732       Declarations of Interest: Declarations of Interest were made by the following Councillors:

            P. Barrack – Agenda item 20 ‘HERS Scheme’ (Prejudicial interest being a business owner within            the area being considered)

            P. Barrack – Agenda Item 6a ‘Letter to Post Office regarding Cash point’ (Prejudicial interest    being proprietor of Barracks News and Post Office)

            P. Barrack – Agenda Item 10e ‘Coningsby Community Hall Accounts’ (Personal interest            being Trustee for the Community Hall)

            P. Barrack – Agenda Item 11a ‘ELDC letter regarding street collection for the Poppy Appeal’    (Personal interest being the spouse of organiser, and also maintaining account records)

            P. Barrack – Agenda Item 9 ‘CCTV’ (Prejudicial interest being a proprietor of a            business located in         the proposed area of coverage)       

            H. Barrack - Agenda Item 6a ‘Post Office letter regarding request for Cash Point’ (Prejudicial    interest             being related to the proprietor of Barracks News and Post Office)

            H. Barrack - Agenda item 20 ‘HERS Scheme’ (Prejudicial interest being related to the proprietor of        a business  located within the area being considered)

            J. Porter – Agenda item 6a ‘Post Office letter regarding request for Cash Point (Prejudicial interest         being a customer of the bank under discussion)

            R. Pick – Agenda item 11c ‘LCC – Lincs Aggregate Sustainability Fund’ (Personal Interest being            employed by the local gravel extraction company)

            J. Meanwell – Agenda item 11i ‘Tattershall Holy Trinity School’ (Personal Interest being a         Governor of the school)

 3733        Resignation of Councillor Norman: A letter of resignation had been received by the Clerk.  The Council requested a letter of thanks be forwarded to Councillor Norman and the Clerk was asked to make the necessary arrangements.

 3734        Minutes: It was proposed, seconded and carried unanimously, that the notes of the last meeting   held on 7^th December, 2005 having been previously circulated were approved as        the minutes and             duly signed by the Chairman of the meeting.

 544

 3735        Clerks Report on Matters Outstanding:

            In the Clerks absence, the Chairman reported on the following items:

a) Post Office: Councils request for ATM Machine:  The Post Office Counters Limited are       considering the possibility of installing an ATM Machine at Tattershall and are very positive that it            may go ahead, although not in the immediate future. The ATM Machine which is currently available            at Lloyds Bank is unreliable, but they will endeavour to be more efficient once breakdowns are           reported.

b) Tattershall Park Country Club – Planning Issues: A letter updating the Council on issues raised       was circulated to members. 

Parish Plan: The Chairman reported on an extremely successful Public Meeting where Sarah Moody from the Community Council attended, outlining the procedures for producing a Parish Plan. The response was very positive. It was proposed, seconded and carried unanimously to go ahead with the plan and the Clerk was asked to make the necessary arrangements.          

 3736        Antisocial Behaviour: Councillors discussed anti-social behaviour which is taking place in and around Tattershall, particular along the High Street.  It was felt that more areas for youth to meet would be a positive move, and this idea is to be included in the next agenda, and also forwarded to the Parish Plan Steering Group.  The police have been informed and are responding to all reports.

 3737        CCTV: The Chairman reported that Mr. Turner, proprietor of Chaos had met with the Clerk and Chairman, and was considering proposals.

 3738        Financial Matters:

    a) Chairman’s Chain of Office: The Chairman requested the chain be fitted with further links and a        fabric backing for comfort and style.  It was proposed, seconded and carried unanimously to ask the         Clerk to request prices for such work to be carried out.

   b) Parish Precept: In the absence of the Clerk, the Chairman advised members of the Council that the      Parish Precept had been applied for.

   c) To resolve to re-imburse the Clerk for ink cartridges bought on behalf of the Council: It was        proposed, seconded and carried unanimously to reimburse the Clerk.

   d) To resolve Payment of Accounts: It was proposed, seconded and carried unanimously that the            following accounts should be paid and relevant invoices were presented:

            e) Coningsby Community Hall Annual Accounts: The Annual Accounts were presented to the full         Council for comment.

 3739        Correspondence:

            a) ELDC – Street Collection 2006: Applications had been received by ELDC for the following    street collections to take place.  i) Royal National Lifeboat Institution: Sunday 12^th August 2006   ii)             Marie Curie Cancer Care: Saturday 11th March 2006  iii) Poppy Appeal : Saturday 4^th November to            Saturday 11^th November 2006.  The Council had no objections to the applications.

            b) LALC – Chairmanship Training Courses: Members were invited to attend Chairmanship      training courses on either Wednesday 22^nd March at Osbournby Village Hall or Wednesday 15^th        March 2006 at West Rasen Village Hall. Members of the Council were encouraged to attend.  Cllr. S.       Coulber and P. Barrack will attend the Osbournby course.

            c) LCC Lincs Aggregate Sustainability Fund Application: A letter advising that the Council had           been unsuccessful on this occasion was read having been previously circulated to members.  The          Council wishes to be included in the next round of funding and will re-submit its application when          the time arises.

            d) ELDC Potential Casino Development in East Lindsey: A letter was read having been previously       circulated to members.  Council members felt that these would be suitable in coastal and tourist areas.

            e) LCC Community Capital Grant Aid: A letter having been previously circulated was read,       regarding Capital Grant Aid currently available. The Clerk was asked to request further details with a          view to apply for funding for Youth Shelters.

            f) ELDC Review of Area Committee Structures: A letter requesting the comments of the Council           was read having been previously circulated.

            g) Fattorini Valuation: A letter detailing the recent valuation of the Chairman’s Chain was           circulated to members.

            h) Tattershall Holy Trinity Primary School: A letter of thanks having been previously circulated to         members was read regarding the recent Christmas Fair which took place, in conjunction with the     Christmas lights being switched on.

            i) Tattershall Holy Trinity Primary School: A letter requesting a road closure for the 2006         Christmas Fair was read having been previously circulated to members.  The Clerk was asked to        make the necessary arrangements.

            j) Lincolnshire Road Safety Partnership: A letter advising the Council that the new Community Display Vehicle is available to attend local events was read.

 3740        Planning:

   Planning Applications - Granted: The following applications have been granted full planning       permission, following the recommendations of the Planning Committee being forwarded to the      District Council for consideration.

   S/176/02708/05 – Willow Holt Limited, Erection of a site office

                              Lodge Road, Tattershall

   S/176/01713/05-   Willow Holt Limited, Extension to an existing storage building

                              Lodge Road, Tattershall

   S/175/02490/05 – Mr. M. Alderson, Listed Buildings Consent, Alteration to existing hotel/public                                 house, to include removal of the front porch and replace with bay window

                              Fortescue Arms Hotel, Market place, Tattershall

  S/175/02492/05 -  Mr. M. Alderson, Planning Permission, Alteration to existing hotel/public                                        house, to include removal of the front porch and replace with bay window

                              Fortescue Arms Hotel, Market place, Tattershall

   S/176/02475/05  - Mr & Mrs S. White, Extension to existing bungalow to provide sitting room

                              Glenbrook, North Road, Tattershall Thorpe

  S/175/02545/05 – Mr & Mrs. K. May, Two storey extension and alteration to existing house

                             26 Castleview, Tattershall

  3741        Annual Parish Dinner: A meeting was arranged to be held on Thursday 9^th March at 7pm to discuss details of the dinner.

 3742        Social Housing: Members discussed the requirements of the local people.  This item is to be forwarded to the Parish Plan Steering Group.

 3743        Manning Trophy: The Chairman asked members to forward nominations for the Manning Trophy Award in time for the next meeting.

 3744        Highways Matters: Highways matters regarding parking on the grassed areas outside Gartree Community School, and young motorcycle riders riding inappropriately were discussed.  Reflectors opposite the Old School House have been knocked over.  The Clerk will report this matter.

 3745        Reports from District and County Councillors: Cllr. Harvey reported that the road sweeper is doing a sterling job.  Litter is building up on the outskirts of the village which needs to be addressed. District Councillor S. Avison reminded members that there is a meeting on 13^th March at 2pm in the market place.

 3746        Amenity Matters:

            Flag Raising Report: The Chairman reported that the flag had been flown on 5 unofficial and 1   official occasion during December and January.

   Grass Cutting: It was proposed, seconded and carried unanimously to continue to use Service Team        for amenity grass cutting.

            Xmas Lights: It was decided that the traditional ceremony to switch on the Christmas tree lights    would be held on Friday 1^st December 2006. The Clerk was asked to enquire whether the power    source could be upgraded.

            Cemetery: The members discussed the burial ground.  The Clerk was asked to approach Mr Harness       to see if he had any suitable land available to purchase.  The Clerk was also asked to contact the        Parochial Church Council once again, with a view to reopening the closed churchyard.

            Amenity Team: The Clerk was asked to arrange for the amenity team to attend to Clinton Park and the      footpath from Clinton Park to Cromwell Place.  The Ditches along this area also need attending to.

            Dog Litter Bin: The Clerk was asked to request a dog litter bin for the path from Clinton Park to   Cromwell Place.

            Thanks: Cllr. H. Barrack thanked Cllr. Coulber for his hard work in cleaning the War Memorials in           the Market Place recently. 

 3747        Reports on Outside Meetings:  Cllr. P. Barrack reported on the Joint Action Group Meeting recently attended.  Cllr. B. Wayman reported on the Sports Forum Meeting, which had recently donated £3000.00 to local sports.  Cllr. H. Barrack informed members that the Annual Meeting of the LALC is to be held on 28^th October 2006 at Horncastle College. Cllr. Shaw reported on the recent meeting with an Anglian Water Authority representative, regarding ongoing smells in the Market Place.

 3748        Closed Session: It was proposed, seconded and carried unanimously that the Council close the session to members of the press and public in order to discuss the HERS Scheme.

           Prior to discussion, Cllr. P. Barrack, H. Barrack and J. Porter declared an interest and left the room.

           HERS Scheme:  Members discussed details of the HERS Scheme.  Following a discussion, it was  

           proposed, seconded and carried unanimously to prioritise the scheme as follows:

 5 no. Lamps

1 no. Bench – Design Number One

1 no. Railing for War Memorial – Hoop top railings without spikes between sections but with   poppies

1 no. Finger Post Sign

 There being no further business, the Chairman closed the meeting.

 Chairman…………………………………………….                                                                                  547

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