Minutes February 2005

Minutes of the Meeting of Tattershall with Thorpe Parish Council held on Tuesday 1^st February 2005, at 7.15pm at the Holy Trinity Primary School, Tattershall

 Present: Mrs. G.M.F. Shaw- Chairman, S. Coulber – Vice-Chairman, K. V. Newholm, J. G. Porter, P. Barrack, B. Harvey, B. Wayman, J.E. Meanwell, R. Pick and Mrs. T. Wall (Clerk)

Prior to commencement of the meeting the Chairman welcomed members of the public and wished everyone a Happy New Year.

Public Forum: There were seven members of the public present who expressed concerns over speeding traffic on the A153 through the Market place, together with concerns regarding the Old School House.

3552    Chairman’s Report: The Chairman advised members that two letters had been signed outside the meeting for the Castle Bowls Club and the Village Hall, each applying for rate rebates which needed signing by a Council member.  The Chairman brought a newspaper article to the attention of the Council, regarding new grants available from East Lindsey District Council.

3553    Apologies:  Were received from: Cllr. M. Moss, N.G. Leggate, C. Norman and H. Barrack.  It was proposed, seconded and carried unanimously to accept the apologies from the aforementioned Councillors.

3554    Declaration of Interests: There were no declarations made.

3555    Minutes: It was proposed, seconded and carried unanimously, that the minutes of the last meeting held on 7^th December 2004, having been previously circulated were approved and signed.

3556    Clerks report on matters outstanding: The Clerk advised that the precept form for the financial year 2005/2006 had been forwarded to East Lindsey District Council. The Clerk advised that the recent application for a Rural Facilities Grant had been refused.  Cllr. B. Harvey requested this be included in the next agenda for discussion.  The next meeting of the Southern Area committee will be held on Monday 14^th March at Irby in the Marsh. The Clerk was pleased to inform members that the Quality Council application had been forwarded to LALC for consideration.  Woodhall Spa Sand and Gravel are to attend the April meeting to give a short presentation on their works within the parish.

3557    Standing Orders: Cllr. Coulber informed members that the Finance & General Purposes Committee had recently met to discuss proposed amendments to the Standing Orders.  The Clerk advised that due to statutory timescales these were unable to be circulated to members in time for the meeting.  Therefore this would be included in the next agenda for approval of the full Council.

3558    Appointment of Safety Officer: Following a brief discussion, it was proposed, seconded and carried unanimously to appoint Cllr. P. Barrack as the Safety Officer of the Council.

3559    Freedom of Information Act: The Clerk reminded all members that the Freedom of Information Act came into force on January 1^st 2005.

3560    Financial Matters:

To approve Donation to Thorpe Chapel for use of Electricity for Christmas Lights: It was proposed, seconded and carried unanimously, that a donation of £30.00 be forwarded.

Winged Fellowship- Request for Donation: It was proposed, seconded and carried unanimously, to include this application in the next Annual Finance meeting in November.

To resolve payment of accounts: It was proposed, seconded and carried unanimously that the following accounts should be paid and relevant invoices were presented.

1.                   £ 760.00           Salaries

3.         £ 175.66           Gartree School – Photocopying, including the Annual newsletter x 1000

            £ 935.66

It was proposed, seconded and carried unanimously that the following payments, under Section 137 of the 1972 Local Government Act, be paid.

1.         £   30.00           Methodist chapel – Donation for Electricity and Hire of Chapel for F & GP Meeting Jan 05

2.         £ 100.00           Macmillan Nurses – Donation from Flag raising money.

                        £130.00

Telephone Banking with pin Numbers: Having discussed this matter, it was proposed, seconded and carried unanimously to continue with the current system.

Bus Shelter: The Council considered a quotation from Mr. Brewitt for £3,500.00 for a rural bus shelter similar the existing and a quotation from Sterling Timber Ltd for £ 760.00 to provide a standard bus shelter. The Clerk was asked to forward the Stirling Timber quotation to the insurance company for consideration.

Coningsby Community Hall – Accounts Presented: The annual accounts for the Coningsby Community Hall were presented to the Council and approved.

3561    Correspondence:

Tattershall Holy Trinity School: A letter had been received and previously circulated to members of the Council thanking the Council for allowing the School to hold its Christmas fair.  A further letter requested a road closure to be in place in time for the next event in December.

Parishioners Letter: A thank you letter, having previously been circulated to members of the Council was read, regarding Car Parking in the Market Place.

Parishioners Letter: A letter having previously been circulated to members of the Council was read, regarding the Old School and traffic speeding in the Market Place. The Chairman reminded members that the HERS scheme is currently reviewing this stretch of road for possible improvement.

Parishioners Letter: A letter having previously been circulated to members of the Council was read, regarding the stones around the Memorial Sundial.  Cllr. Coulber together with the Market Place and Greens Committee is to look at the area and recommend a solution in time for the next meeting.

Tattershall Village Hall: A thank you letter, having previously been circulated to members of the Council was read, regarding the proposed Grant and Loan.

Mitchell and Struthers (Contracts) Ltd:  A letter having previously been circulated to members of the Council was read, advising members that Mitchell and Struthers had been acquired by ISS Facilities Services Limited, through their landscaping division, ISS Waterers Landscape.

 3562    Planning and Licence Applications:

Planning Applications - Granted: The following applications have been granted full planning permission, following the recommendations from the Planning Committee being forwarded to the District Council for consideration.

S/175/01702/04 – Mr. Anderson: Extensions and alterations to existing bungalow

                           17 Fortescue Close, Tattershall

S/176/01889/04 – Mrs. B. Harvey: Erection of a bungalow with integral garage

                           Plot 3 Land Opposite Tattershall Thorpe Methodist Church

S/175/01824/04 – Bramhall Nursing Home: Extension and alterations to existing nursing home

                           1 Butt Lane, Tattershall

S/175/01757/04 – Mr & Mrs G. Wallis: Alterations to existing shop with flat.

                           18 Market Place, Tattershall

Planning Applications – Refused: The following applications have been refused planning permission.

S/176/02112/04 – Mr & Mrs Selby: Extension and alterations to existing dwelling

                           The Cottage, Thorpe Road, Tattershall Thorpe.

3563    Licence Applications: 

Somerfield Stores Ltd: Justices’ Off-Licence: This licence was considered with no objections.

Royal Lifeboat Institution: This proposed street collection was considered with no objections.

3564    Annual Parish Dinner:  The Clerk reported that the licence had been applied for. The committee was formed and the following members agreed to help out.  The Clerk reported that the Lord of the Manor was unable to attend, although he has been provisionally booked to be guest speaker in 2006.  The Clerk was asked to invite the new custodian to Tattershall Castle to be guest speaker.  A committee of the following members was formed: Cllrs: H. Barrack, M. Moss, G. Shaw, S. Coulber, B. Wayman.

3565    The Old School House:  Members of the Council discussed the Old School House at length.  It was felt that the building should be preserved and used as a community building.  The Clerk was asked to contact East Lindsey District Council to find out the current situation regarding planning regulations and boundaries before any further decisions can be made. 

3566    Manning Trophy: The Chairman asked members to consider nominations for the recipient of the Manning Trophy.

3567    Highways Matters:

Lincolnshire County Council: A letter having previously been circulated to members was considered, regarding parking outside Gartree Community School.

Lincolnshire County Council: A letter having previously been circulated to members was considered, regarding speeding issues at Clinton Park.

East Lindsey District Council: A letter having previously been circulated to members was considered, regarding Highways issues and maintenance of roads.

‘ICE’ signs: The Chairman proposed to request the ICE signs along Lodge Road be moved nearer the village to help prevent any further accidents. The Clerk was asked to request additional ‘ICE’ Signs to be placed near to the Chip Shop corner.

3568    Report from County Councillor B. Harvey:  Cllr. Harvey reported on highway matters relevant to the parish, including ICE signs, Lodge Road, Hunters Lane and Masons Lane.

Report from District Councillor S. Avison: The Clerk reported on behalf of Mr. Avison.  There have been few changes to report on since the December meeting.  They are considering reducing the amount of Review Groups, consolidating into three groups, to be known as Scrutinising Panels.

3569    Market Place and Greens Matters:

Flag Raising Report: The Chairman reported that the flag had been flown on three occasions in December and January.

Bollards in the Market Place: The Chairman reported that the wooden removable bollards and grass had been damaged whilst mobile homes were being moved in and out of Lodge Park.  The Clerk was asked to forward the comments of the Council to the proprietor of Lodge Park Homes, asking them to reinstate the bollards and grassed area to their original state.

Street Cleaning: The Chairman reported on an interesting Southern Area Committee Meeting where Street Cleaning was included in the agenda at the request of the Council.  Cllr. Coulber said  East Lindsey are to forward a detailed schedule of expected cleaning occasions, although the Clerk informed the Council that this had not been received to date.

Traffic Warden in the Market Place:  Cllr. P. Barrack informed members that although the Traffic Warden had attended the Market Place, visitors using parking opposite the telephone kiosk had been issued with a parking ticket.  The Council asked the Clerk to request specific parking bays for this area together with that near to the chip shop along the slip road, to encourage legal parking.

Public Lighting and Amenity Matters:  A letter from Lincolnshire County Council was received and circulated to members of the Council regarding Masons Lane.  Cllr. B. Harvey informed the Council that she had requested Masons Lane to be cut back to enable disabled and pushchair users to utilise the lane safely.

3570    Reports on Outside Meetings:   The Chairman reminded all members that a list of training events had recently been circulated.  All members were encouraged to attend courses if at all possible.

3571    Items for Next Agenda:

a)            Old School – Progress               b)Rural Facilities Grant              c)  Telephone Boxes

There being no further business, the Chairman closed the meeting.

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